Purchasing Manager Consultant Resume Example

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Jessica Claire
Montgomery Street, San Francisco, CA 94105
Home: (555) 432-1000 - Cell: - - -
Position as a Sr. Buyer/ Procurement Supervisor, Material Planner or Inventory Analyst A versatile Procurement, Financial Accounting and Management professional, with over fifteen years of experience in a broad range of procurement, material planning, accounting and services, related software and staff supervision. Areas of expertise include: Purchasing, Inventory Management, Contract Administration, Accounts Payable, P2P, financial analysis. *Results and team-oriented professional, with proven communications and technical skills and a consistent ability to "get the job done"!
Windows XP; Windows Vista; Windows 7, MS Word, MS Excel (advanced level), MS PowerPoint, MS Visio; MRP (Net Suite, SAP, MAS90 (SAGE), Oracle etc.), Crystal Reports, and File Maker Pro.
Researched and resolved billing problems that had been previously missed.
07/2013 to 05/2014
Purchasing Manager - Consultant Arrow Electronics Fort Washington, PA,
  • Managing Purchasing department of 2, supporting purchasing function for entire organization.
  • Generate purchasing data reports for key internal customer departments such as Accounting, Marketing, Engineering, etc.
  • Managed corporate purchase card and employee credit card programs to enforce required controls of paying for vendor goods and services.
  • Negotiated discounts, standard terms and other favorable items in purchases, contracts, etc.
  • Lead ERP changes and upgrades testing in the procurement area; backup person in charge of maintaining approval workflows (NetSuite).
  • Analyzed open PR and PO reports to close unused ones and help the business update others needing additional funds or other changes.
  • Created and implemented Purchasing policies and procedure to centralize and unify the Global Purchases process through the entire company.
  • Managed contracts negotiation and review.
01/2010 to 01/2013
Sr. Buyer - Consultant GENENTECH INC MRO City, STATE,
  • Managing and procuring spare parts inventory to support maintenance, manufacturing, pilot plant, R&D and other departments utilizing MRP system (SAP) and according to GMP and FDA requirements for pharmaceuticals.
  • Track and process inventory and ad hoc purchase requests, pending / held purchase requisition analysis and resolution, on time delivery metric reporting / resolution, RFQ and overflow MRO buyer duties using SAP.
  • Responsible for processing purchase requisitions and related procurement activities in support of a high volume sequencing operation.
  • Monitored open purchase orders to ensure on-time delivery.
  • Resolved receiving and invoicing issues promptly.
  • Provided prompt review of requisitions for compliance, then conversion to purchase orders.
  • Efficiently and accurately verified proper authorization for all purchases.
  • Minimize excess inventory levels by using EOQ (economic order quantities) to procure materials and analyze issuance trends and movement history to develop a list of obsolescence and inventory requirements.
  • Collaborate effectively with Accounts Payable, Receiving and Material Control colleagues.
  • Initiated requests of Like-for-Like assessments for MRO replacement parts whose manufacturer's information has been changed or parts are obsolete.
  • Than collaborated with Technical Support group to get a result in timely manner by providing supporting parts information, etc.
  • Negotiated best terms (price, delivery, pay terms) with suppliers while maintained efficient output of high volume of purchase orders.
  • Ensured compliance to procurement policies & procedures.
  • Assist with the creation and maintenance of BOM.
  • Organize, maintain, and assist in the development of databases of information and metrics/benchmarks to analyze productivity and efficiency.
  • Assist with various projects as needs arise.
10/2007 to 03/2009
Sr. Accounts Payable Accountant NUVELO, INC City, STATE,
  • Managing and processing full cycle of Accounts Payable.
  • Performed processing of vendor invoices and employee expenses including coding, fixed assets, verification of company's purchasing policy compliance, etc.
  • Performed bi-weekly cash disbursement forecast, check run (100-120 checks), wire transfers and ACH payments.
  • Reconciled GL accounts payable account to accounts payable sub ledger on a monthly basis.
  • Responded to customer requests for information or problem resolution, including internal as well as external customers.
  • Prepared various journal entries, including monthly accruals, reclassifications and freight/tax.
  • Assisted Finance department with compiling ad-hoc accounts payable data for quarterly reviews and year-end audits Prepare and filed Sales and Use Tax return.
  • Maintained 1099 vendors' database, file 1099 annual report with IRS.
  • Worked closely with Purchasing and Legal departments to ensure Company's Policies and SOX compliances.
  • Participated in new purchasing system implementation: perform end user testing, provided feedback and comments.
  • Provided training and advice to AP personnel.
  • Performed Uninvoiced Receipts accrual and resolved UIR issues with Purchasing, Receiving and suppliers.
  • Performed as a backup Payroll specialist using ADP.
08/2007 to 10/2007
Sr. Accounts Payable - Consultant GENENTECH INC City, STATE,
  • Processed invoices using SAP, audit expense reports, resolve problems with suppliers and internal customers.
01/2007 to 06/2007
Accounts Payable Manager - Consultant ULTRA CLEAN TECHNOLOGY City, STATE,
  • Managing of the entire AP process, including auditing/vouching of invoices, expense reports, maintaining Suppliers' Master files, resolving purchasing discrepancies and receiving issues for 4 operating units using two different ERP Systems.
  • Supervised and trained Accounts Payable team of eight Reviewed, approved invoice batches, reconciled suppliers' statements, and monitored aging payable.
  • Reviewed and approved check runs up to $6 million weekly.
  • Reviewed and approved positive pay reconciliation, uploaded positive pay batches to the bank.
  • Approved wire transfers using on-line banking for domestic and international suppliers.
  • Performed suppliers review for new/ change in the Supplier Master File requested for updates and corrections.
  • Maintained 1099 database; filed 1099 annual report with IRS.
  • Managed employees' credit card (travel card) program.
  • Reviewed and approved void payment requests, issued stop payments orders through the bank; maintained the Cash position and Forecast data file weekly.
  • Performed Uninvoiced Receipts accrual and resolved UIR issues with Purchasing, Receiving and suppliers.
  • Performed monthly and quarterly Account Reconciliations for AP accounts.
  • Assisted in maintaining process documentation, SOX documentation and testing.
  • Assisted in yearly, quarterly audit and SOX compliance audits.
  • Participated in new ERP implementation (Global Visual).
  • Deposited cash receipts and lockbox items, performed daily cash application to the system.
02/2001 to 08/2006
Accounts Payable Supervisor KENSINGTON TECHNOLOGY GROUP City, STATE,
  • Managed all aspects of Accounts Payable.
  • Trained office personnel to follow standard accounting practices.
  • Performed general ledger analysis, month-end closings, journal entries, etc.
  • Verified that corporate invoices, check requests, and expense reports were coded correctly, charged to the correct department and had appropriate approvals and met deadlines accordingly.
  • Performed weekly check run, weekly A/P closing, pay group analysis, unaccounted transactions analysis, and invalid distribution analysis.
  • Responsible for monthly closing, account analysis and balancing, monthly accounts reconciliation.
  • Researched and resolved A/P problems and issues with domestic and overseas vendors and company departments; maintained the vendor master file according to existing contracts.
  • Reviewed and approved all expense reports and check request batches for processing.
  • Created and implemented A/P policy/procedures for all A/P processes, structure department responsibilities according to SOX.
  • Performed monthly A/P close procedures in Oracle, ran journal entry list and A/P to G/L report; reviewed reports for incorrect postings prior to A/P to G/L update.
  • Responsible for 1099 process for IRS filing and guidelines.
  • Maintained appropriate daily, as well as, end of period A/P and G/L reports.
  • Participated in two Oracle A/P module conversions (latest - Oracle 11i) and A/R and Purchasing module implementation (Oracle 11i).
  • Performed end user testing, provided feedback and comments.
Expected in 1989
B.A: Accounting & Business Administration
Odessa State University - Odessa,
Accounting & Business Administration
Expected in 2009
Executive Certificate, Purchasing and Supply Management Program, Cal State Hayward Extensions, 2005 Management Fundamentals Certificate Program, Cal State Hayward Extensions, 2002 Financial Accounting:
UC Berkeley Extensions - Redwood City, California
Expected in
Payroll Practice and Management, CSU Stanislaus, 2010 APICS certification in progress:
- ,
Account Reconciliations, Accounting, accounts payable, accruals, accrual, ADP, ad, analytical skills, AP, A/P, auditing, backup, banking, bi, cash receipts, closing, coaching, contracts, conversion, credit, Crystal Reports, CSU, databases, database, delivery, documentation, ERP, expense reports, File Maker Pro, filing, Finance, Financial Accounting, fixed assets, funds, general ledger, GL, GMP, inventory levels, inventory, invoicing, ledger, Legal, Managing, Marketing, MAS90, materials, MS Excel, office, MS PowerPoint, Windows 7, Windows, Windows XP, MS Word, MRP, negotiation, Oracle, organizational, Payroll, personnel, Policies, PR, problem resolution, processes, procurement, coding, progress, purchase requisitions, Purchasing, Receiving, reporting, SAGE, Sales, SAP, SOX documentation, SOX compliance, Tax, Technical Support, upgrades, Visio, Vista, year-end
Additional Information
  • Additional work history and references are available upon request.

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Resume Overview

School Attended
  • Odessa State University
  • UC Berkeley Extensions
Job Titles Held:
  • Purchasing Manager - Consultant
  • Sr. Buyer - Consultant
  • Sr. Accounts Payable Accountant
  • Sr. Accounts Payable - Consultant
  • Accounts Payable Manager - Consultant
  • Accounts Payable Supervisor
  • B.A
  • Executive Certificate, Purchasing and Supply Management Program, Cal State Hayward Extensions, 2005 Management Fundamentals Certificate Program, Cal State Hayward Extensions, 2002 Financial Accounting
  • Payroll Practice and Management, CSU Stanislaus, 2010 APICS certification in progress

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