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project manager executive assistant resume example with 4+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - resumesample@example.com - -
Professional Summary

Driven professional adept at developing and maintaining detailed administrative and procedural processes objectives. Successful at taking on diverse project tasks to accomplish firm deadlines. Hands-on and analytical problem solver with excellent communication, planning, and decision making skills.

Skills
  • Report Analysis
  • Team leadership
  • Proficiency Microsoft Office and Google Drive
  • Employee onboarding, training, and development
  • Project planning and development
  • Strategic Planning
  • Technical Support
  • Project Management
  • Policy Writing
Work History
01/2019 to Current
Project Manager / Executive Assistant First Lutheran Church Austin, TX,
  • Manage calendar for Executive Vice President and assist with calendaring for Operations Department Heads
  • Coordinate travel arrangements for Executive Vice President
  • Manage Communications department employees and projects
  • Manage domains and mailboxes for each club within Franchise Network
  • Manage and maintain all company presentations for meetings & events
  • Set up conference lines, Zoom, Google Hangouts, etc. for meetings
  • Prepare agendas for meetings, attend meetings and take minutes (type and distribute)
  • Assist with writing, proofing and sending company messages to Franchisee network
  • Assist with writing and updating Operations and Construction Manual for Franchise Network
  • Review and approve travel expenses via Concur and BOA Works
  • Assist with planning & logistics for various events, meetings and annual Convention
  • Execute proper administration and timely submission of all reports, documentation and information
  • Assist with onboarding new internal employees
  • Manage Operations Webinar Training Series calendar, invites and surveys
  • Assist with managing and maintaining club portfolios in Dropbox
  • Review Mystery Shop dashboard to flag good/bad shops
06/2018 to 12/2018
Executive Assistant To CEO / President Industrial Container Services City, STATE,
  • Advanced MS Office Suite knowledge Presentation ability Data collection and analysis, Coordinated dealer visitations, company special events and other employee morale functions.
  • Researched, proposed and implemented vendor services to decrease costs to organization.
  • Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings.
  • Conducted meetings with clients to determine project intent, requirements and budgets.
  • Collaborated with the Department of Transportation to ensure that the drum distribution was meeting daily and monthly projections and forecasts.
  • Supported the human resources department in the annual employee review process to manage performance merit increases.
  • Maintained project schedules by managing timelines and making proactive adjustments.
  • Coordinated and set up meetings between all stakeholders using Outlook.
  • Tracked trends and suggested enhancements that would both challenge and refine the company's product offerings.
02/2017 to 06/2018
Executive Administrator To CEO / President Market Traders Institute City, STATE,
  • Provide direct administrative and office management support to the President, as directed by verbalor written instructionMaintain daily appointment calendar / working schedules for CEO & PresidentCoordinate the logistical aspects of programs, such as meetings, seminars, workshops, specialprojects, and eventsExpedite actions and follow-up of senior leadership team- reports, meeting prep, and follow-upManaged the CEO's complex and frequently changing travel arrangements and coordinated thepre-planning of trips.
  • Managed external contacts for CEO and kept track of periodic communication needed for prioritycontacts.
  • Created expense reports, budgets and filing systems.
  • Conducted research to prepare, gather and proof briefing materials, agendas and decks for allexecutive-level meetings.
  • Assisted with team building initiatives and overall support for maintenance of organizationalculture and employee morale.
  • Supported the human resources department in the annual employee review process to manageperformance merit increases.
  • Distributed company-wide announcements, booked conference rooms and coordinated catering forannual staff development forum.
  • Take and transcribe dictation and notes of highly confidential subjects, including minutes ofexecutive meetings.
08/2016 to 02/2017
Executive Administrative Assistant Panera Bread City, STATE,
  • Greet persons entering organization General administrative and clerical supportMaintain appointment diary either manually or electronicallyOrganize meetings Customer Concerns Liaison-representative for helping customers in anypending purchase issues or concerns regarding orders or in cafe questions.
  • Marketing relations for Donations Department, setting up events sponsored by Panera.
  • Managed the CEO's complex and frequently changing travel arrangements and coordinated thepre-planning of trips.
  • Compiled and analyzed sales and marketing reports.
  • Created expense reports, budgets and filing systems.
  • Assisted with the on-boarding process of 20 new hires in a week.
  • Recruited and screened qualified potential employees.
  • Prepared monthly, weekly and daily logs using Microsoft Excel and Office.
  • Developed and facilitated all new-hire orientations.
Education
Expected in 2014
High School Diploma:
Alonso High School - Tampa, FL
GPA:

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Resume Overview

School Attended

  • Alonso High School

Job Titles Held:

  • Project Manager / Executive Assistant
  • Executive Assistant To CEO / President
  • Executive Administrator To CEO / President
  • Executive Administrative Assistant

Degrees

  • High School Diploma

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