Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • Home: (555) 432-1000
  • Cell:

Smart and focused Project Assistant with drive to quickly resolve issues by applying excellent attention to detail with Construction, Surveying and Engineering knowledge. History of skillfully coordinating resources and communications to drive project success.

  • Meeting scheduling
  • Schedule management
  • Spreadsheet development
  • Database entry
  • Billing and invoicing
  • Data entry documentation
  • Accounting support
  • Document retrieval
  • Recordkeeping and bookkeeping
  • File and data retrieval systems
  • Detailed meeting minutes
  • Back office operations
  • AR/AP
  • Calendar management
  • Billing and coding
  • Records management systems
  • 10-key proficiency
  • Transporting files
  • Proposal writing
  • Accounting skills
  • Scheduling and calendar management
  • Issue response and resolution
Project Assistant, 02/2014 to 10/2020
BechtelSan Francisco, CA,
  • Reconciled all expenses and accounts for multiple team projects
  • Maintained current understanding of state and federal accounting procedures to prevent any legal or compliance issues.
  • Tracked income and expenses for projects using SAP and PMWeb software.
  • Monitored open accounts and pursued payments to control account balances.
  • Assessed data and information to check entries, calculations and billing codes for accuracy.
  • Assisted Project Managers (15-20) successfully achieving the completion of the project.
  • Coordinated project materials and schedules, facilitated communication and prepared reports.
  • Coded invoices and other records to maintain organized and accurate records.
  • Resolved vendor and employee inquiries about invoices and purchases quickly through research.
  • Maintained account books and accounting systems with accuracy by entering data precisely and proofreading.
  • Balanced reports and batch summaries to submit for approval.
  • Collaborated internally with team members and employees across multiple departments and accounting to ensure consistent circulation and billing data.
  • Coordinated timely payments from vendors, clients and account holders.
  • Worked closely with team members to deliver project requirements, develop solutions and meet deadlines.
  • Maintained Calendars for Project Team and Program Manager
Project Assistant, 09/2012 to 02/2014
Bluecross Blueshield Of South CarolinaOklahoma, PA,
  • Directed customer communication to appropriate department personnel and offered information to resolve inquiries, boosting customer satisfaction.
  • Liaised between internal and external stakeholders to provide updated project status and performance reports.
  • Greeted visitors or callers daily to handle inquiries or direct to appropriate persons.
  • Organized and maintained filing and document management systems by coordinating, archiving and purging files.
  • Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
  • Prepared packages for shipment by generating invoices and setting up courier deliveries.
  • Created agendas and communication materials for project meetings. Created and maintained Construction Meeting Minutes weekly and distributed to all Project Stakeholders.
  • Handled all delegated tasks thru Sharepoint program for project.
  • Uploaded and updated all construction plans on an as needed basis.
  • Maintained all project documentation, inspection reports and samples.
  • Provided excellent service and attention to customers when face-to-face or through phone conversations.
Project Assistant /Estimating Assistant, 04/2009 to 09/2013
Jr. Davis ConstructionCity, STATE,
  • Kept project progress aligned with client timelines and quality requirements through close attention to short- and long-term needs.
  • Met schedule and deadlines by ensuring that work was completed efficiently.
  • Assisted production and distribution of memos, newsletters, email updates and other forms of communication.
  • Developed quality assurance controls for design approaches.
  • Oversaw adherence to project timelines and budget constraints.
  • Managed work streams for both routine and special projects simultaneously.
  • Documented all labor hours and budget expenses for project.
  • Discussed proposals with interested parties such as vendors, contractors and facility review boards.
  • Developed bid proposals with itemized costs for clients to review and approve before beginning work on Construction projects.
  • Maintained confidentiality of client and prospective client information, protecting individual interests and business partnerships.
  • Collected data and information from vendors, sub-contractors and teammates to determine exact costs for all aspects of each project.
  • Printed and delivered Construction Plans to customer locations.
  • Improved operations by working with team members and customers to find workable solutions.
Education and Training
High School Diploma: , Expected in 06/1974
St. Cloud High School - Saint Cloud, FL

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School Attended

  • St. Cloud High School

Job Titles Held:

  • Project Assistant
  • Project Assistant
  • Project Assistant /Estimating Assistant


  • High School Diploma

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