Skilled Senior Administrative Coordinator with 10 years of experience coordinating, planning, and supporting daily operational and administrative functions in private and public sector environments. Excellent ability to gather and analyze statistical data, generate reports, and maintain records. Strong understanding of general accounting and payroll principles. Proficient in MS Office 2010, MS Project, Visio, Lotus Notes, Centrix/MAS, SAP, SharePoint, QuickBooks, Adobe Pro, Publisher, ADP, Adapt, Siebel, EMS, and ACT Distinct aptitude to assess, plan and execute problem solving techniques that improve processes and increase workflows. Enthusiastic team player with exceptional interpersonal skills and the ability to quickly smoothly adapt to evolving workplace circumstances Exceptional meeting planner, presenter and coordinator covering all aspects and logistics of the meeting process Dynamic communicator that has a deep commitment to delivering superior member and provider service
Education and Training
Bachelor of Science : Human Resource Management, 9/2014Colorado Technical University - City, StateHuman Resource Management
Pharmacy Coordinator January 2014 to CurrentCompany Name - City, State
Coordinates and manages the operations and functions of supporting the Senior Director of Pharmacy and Formulary Department Analyze, maintain and process thru to agreement completion all Pharmacy current and new vendor contracts in place verifying proper contract language and terms are in line with LA Care's policy Retains and controls pharmacy's policy and procedures and processes safeguarding their compliance with CMS and State standards and certifying all changes and revisions are communicated to our physicians and members.
Provides oversight and training for administrative staff on current processes and new process as needed according to LA Care policies and procedures Handles and assigns appropriately provider inquiry regarding claim rebates for drugs and changes in LA Care's formulary Manages and verifies all invoicing, budget and variance reports for accuracy and distribute to proper designation for authorized signature.
Legal Administrative Assistant Consultant January 2013Company Name - City, State
Provided administrative support for the VP and General Counsel of the Securities Governance and Finance Department.
Prepared, processed correspondence, contracts, ordinances, resolutions, memoranda and other legal documents as requested.
Assisted with preparation of regulatory tax filing and financial revenue statements of company for end of physical year 2013.
Safety Administrative Assistant Consultant January 2013Company Name - City, State
Provided administrative support for one Director and three Project Managers of the safety services west division of Disneyland Resorts Managed and supported document control for safety trainings, compliance, incident management processes Processed all material and safety equipment request including payment of invoicing and managing past due accounts.
Facilitated calendar management, expense reporting, staff scheduling, training schedule and safety complaints Maintained material safety data sheets (MSDS) database and updates MSDS books for Disneyland Resorts Divisions as needed.
Senior Administrative Assistant 4 Consultant January 2011 to January 2013Company Name - City, State
Provided business and administrative support to three Senior Client Service Executives for the IT client services and planning division of Edison Detailed calendar management, drafting high levelcorrespondence and memos, processing expense reports and travel arrangements and managed new and current personnel confidential files On boarded and Off-board new interns and employees providing proper training on internal processes, policies, and business requirements for project related support Monitored and provided all updates to staff regarding employee benefit options and kept a comprehensive personnel record system including compliance trainings, performance reviews, workers compensations claims and leave of absence filings.
Handled time sensitive executive inquiries and customer request regarding issues and complaints from clients by using a thorough, timely resolution process Responsible for monthly project status, schedule, and budget reports, vendor-licensing agreements, and weekly executive client updates.
Project Administrative Assistant Consultant January 2010 to January 2011Company Name - City, State
Supported over 120 people at HNTB for the business office on the I-405 HOV Expansion Lane Project Managed busy calendars, and prepared expense reporting and travel arrangements for five Directors and three project managers In charge of integrating new employees into live project environment including training on policies and procedures, physical requirements including drug screening and all required security access requirements.
Created and maintained all personnel files for internal employees including finalized performance appraisals from management, billable hours, and certifications Supported and contributed viable resources to multiple project reports presented to various levels of management and executives Created and tracked new applications in existing project timelines and facilitated success of implementation of applications to overall project Completed accounting task involving employee payroll, accounts payable, purchase requisitions, finalizing all budget reports, invoicing and financial statements for project subcontractors and vendors Researched, analyze, and asses various accounting billing and credit errors, determining a concise, logical solution for each through in-depth analysis.
Office Manager January 2007 to January 2009Company Name - City, State
Provided high-level administrative support to Chief Officer and VP of leading manufacturer of medical devices with more than $10 million in annual revenue.
Supervised timesheet, payroll, and expense reports, benefit packages, health insurance, workers comp and retirement plans.
Managed relationships and communications with vendors and suppliers including IT support, equipment vendors, telecommunications and data providers, office supplies vendors, and building support personnel.
Administrative Facilities Coordinator January 2006 to January 2007Company Name - City, State
Facilities Service Center Representative for Toyota's North America Campus.
Servicing more than 2,000 associates with daily facility oriented needs.
Handled inbound call volume of 75-100 per day from Toyota associates.
Duties included scheduling meetings and audio visual equipment rentals/ repair.
Scheduled and processed maintenance requests for air conditioning, pest control, electrical and power adjustment or failures, and site enhancement requests including trash, spills, and bio-hazard removal requests.
Resumes, and other information uploaded or provided by the user, are considered User Content governed by our Terms & Conditions. As such, it is not owned by us, and it is the user who retains ownership over such content.
How this resume score could be improved?
Many factors go into creating a strong resume. Here are a few tweaks that could improve the score of this resume:
Colorado Technical University
Job Titles Held:
Legal Administrative Assistant Consultant
Safety Administrative Assistant Consultant
Senior Administrative Assistant 4 Consultant
Project Administrative Assistant Consultant
Administrative Facilities Coordinator
Bachelor of Science : Human Resource Management , 9/2014
Create a job alert for [job role title] at [location].