payroll hr executive administrative assistant resume example with 20+ years of experience

Jessica Claire
, , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - : - -
Professional Summary

Dedicated Executive Administrative Assistant. Maintains professional appearance, demeanor and expertly completes assigned tasks with focus on quality, deadlines and confidentiality. Dependable and quick-learning team player with excellent communication, organization, and multi-tasking skills.

  • Microsoft Office
  • Google Suite
  • Office 365
  • One Drive
  • Outlook
  • Intuit Quickbooks
  • Paychex & ADP
  • Adobe Acrobat
  • Access
  • DocuSign
  • Zoom
  • MS Teams
  • Slack
  • Concur
  • Social Media Platforms
  • Call Routing
  • Executive Calendar and Scheduling Management
  • Travel Arrangement Coordination
  • Administrative Management Support
  • Bookkeeping and Accounting
  • Correspondence and Memos
  • Meeting Arrangements & Meeting Agenda Preparation
  • Employee Timesheet Processing
  • Administering Payroll
  • Accounts Payable and Accounts Receivable
  • Invoice Preparation
  • Records Management Database
  • Budgeting and Expense Reports
  • Reports and Financial Statements
  • Human Resources Department Processes
  • CBT and Sales Tax filing
  • Document Filing and Retrieval
  • Office Supplies and Inventory
  • Office Organization
  • Office Equipment
  • Visitor Greeting
  • Confidentiality and Discretion
  • Excellent verbal and written skills
  • Sage 300 Construction and Real Estate
Work History
11/2022 to 01/2023
Construction Administrator (Temp Assignment) Department Of Defense , , Woodbridge, NJ
  • Processed work orders, purchase orders, change orders setup new jobs, and quick billed for project managers using Sage 300 Construction and Real Estate.
05/2006 to 08/2022
Executive Administrative Assistant Johnstone Supply, Inc , , Middlesex, NJ
  • Responded to emails, phone calls and other correspondence to facilitate communication and enhance business processes.
  • Coordinated meetings, appointments, and tasks for senior executives.
  • Scheduling for executive's calendar, and meeting agenda and materials.
  • Proactive of executive needs.
  • Travel Coordination.
  • Managed budgets, appointment scheduling, employee and event itineraries and accounts to improve productivity initiatives.
  • Improved office operations while scheduling appointments for department managers.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
  • Created expense reports, budgets and filing systems for management team.
  • Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
  • Executed banking and bookkeeping tasks, including daily cashflow, bank reconciliations and generated reports.
  • Processed and filed CBT and Sales Tax.
  • Used QuickBooks to produce regular monthly invoices, expense and sales reports and other deliverables.
  • Processed AIA invoices for construction contracts.
  • Processed bi-weekly payroll submissions for union and non-union employees in multiple states (MD, PA & NJ).
  • Raised performance in areas of sales, management and operations by identifying and targeting areas in need of improvement.
  • Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
  • Developed organizational procedures and systems for filing, billing, and payroll.
  • Managed company insurance for Commercial, Liability, Umbrella and Auto. Filed and tracked insurance claims.
  • Managed Client contracts, Subcontractor Contracts and obtained Certificates of Insurance and Lien waivers.
  • Offered assistance, collaboration and clerical support to auditors throughout entire review process.
  • Collaborated with executives on any legal issues.
  • Designed and maintained company website.
  • Onboarded new employees with training and new hire documentation and prepared termination paperwork.
  • Handled Confidential company information professionally.
  • Accomplished multiple tasks within established timeframes.
  • Excellent organizational, verbal and written communication skills
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Seamlessly interacted with colleagues to plan and complete special projects.
  • Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and Office equipment.
07/2005 to 03/2006
Administrative Assistant Aker Kvaerner , , Somerset, NJ
  • Performed all administrative support for company, reporting to President.
  • Handled all service calls for entire customer database.
  • Troubleshooted service calls daily, by dialing into customers alarm system from office, fixing most service issues, minimizing need for technicians to be sent to location.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Processed AP/AR.
  • Generated reports and typed letters in Word.
  • Executed record filing system to improve document organization and management
  • Managed incoming correspondence to enhance employee performance and reduce time spent on processing and responding
  • Received and sorted incoming mail and packages to record, dispatch or distribute to correct recipient
  • Scheduled office equipment repair and maintenance to extend equipment lifespan and prevent unplanned downtime.
04/2001 to 07/2005
Human Resources Assistant Company Name , , Bridgewater, NJ
  • Handled customer and employee relation matters effectively, while ensuring full compliance with state and federal law as well as company policy and procedures.
  • Posted open positions on various Internet sites, while also screening resumes on daily basis.
  • Conducted background checks and employment verifications.
  • Prepared all ID badges.
  • Assisted with New Hire Orientation process, and benefits administration.
  • Delivered friendly assistance with on-boarding process of new hires and throughout interviewing and hiring process.
  • Provided extensive support to Director of Human Resources Department.
  • Processed documentation for employee actions such as grievance resolutions and terminations.
  • Filed paperwork, sorted and delivered mail, and maintained office organization.
Expected in to to
High School Diploma:
Piscataway Township High School - Piscataway, NJ
  • Mel Lissner Real Estate School
  • Professional development completed in Advanced Accounting

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Resume Overview

School Attended

  • Piscataway Township High School

Job Titles Held:

  • Construction Administrator (Temp Assignment)
  • Executive Administrative Assistant
  • Administrative Assistant
  • Human Resources Assistant


  • High School Diploma

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