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Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • Home: (555) 432-1000
  • Cell:
  • resumesample@example.com
Professional Summary

Results-driven professional bringing 30+ years of experience in Financial operations. Focused on efficiency by proactively managing and improving operations. Proficient in overseeing accounting, compliance and records management.

Work History
Owner, 08/2003 to Current
American Society For The Prevention Of Cruelty To AnimalsMiami, FL,
  • Monitored, verified and approved invoices and reviewed balances using financial software to assess balance sheet for variances.
  • Reduced liabilities by accurately managing tax statements, mailings, journal entries, payments and transfers.
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
  • Analyzed financial data derived from multiple reporting systems to develop recommendations for operational and performance improvements.
  • Entered financial data into company accounting database for verification and reconciliation, maintaining accurate and current accounts at all times.
  • Eliminated discrepancies in finances by expertly documenting expenses, monitoring income, handling bank deposits and managing statements.
  • Supported management by processing invoices and documents with consistent on-time delivery.
  • Proactively identified all accounting errors by developing cross-referencing databases.
  • Tracked financial progress by creating quarterly and yearly balance sheets.
  • Matched purchase orders with invoices and recorded necessary information.
  • Processed payroll for [Number] employees each [Timeframe], including commissions, taxes, time off and healthcare benefits.
  • Maintained account accuracy by reviewing and reconciling checks monthly.
  • Established QuickBooks accounting system to reflect accurate financial records.
  • Entered financial information and payments to guarantee accurate and on-time payments for employees and vendors.
  • Developed monthly, quarterly and annual profit and loss statements and balance sheets.
  • Reconciled company bank, credit card and line of credit accounts every [Timeframe], investigating and resolving discrepancies to keep accounts audit-ready.
  • Delivered human resources financial support by certifying and processing payroll, completing deposits, performing pay adjustments and promptly distributing checks.
Director of Operations & Compliance, 10/2009 to 12/2019
Applied Molecular Transport Inc.South San Francisco, CA,
  • Tracked employee attendance and punctuality, addressing repeat problems quickly to prevent long-term habits.
  • Managed purchasing, sales, marketing and customer account operations efficiently.
  • Recruited, hired and trained initial personnel, working to establish key internal functions and outline scope of positions for new organization.
  • Reduced financial inconsistencies while assessing and verifying billing invoices and expense reports.
  • Reduced budgetary expenditures by effectively negotiating contracts for more advantageous terms.
  • Supported regulatory compliance by overseeing all audits to verify protocol adherence.
  • Directed HR operations, including strategic workforce planning, goal cascading, performance management, staffing and benefits administration.
  • Set, enforced and optimized internal policies to maintain efficiency and responsiveness to demands.
Executive Assistant, 08/1986 to 02/2006
Berkshire BankCity, STATE,
  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
  • Managed external contacts for CEO and kept track of periodic communication needed for priority contacts.
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Updated executives on changing business needs by thoroughly documenting internal and client meetings.
  • Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
  • Maintained confidential, administrative support to executive team and members of board of directors.
  • Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
  • Planned, coordinated and executed meetings for Board of Directors, President and Executive Vice President.
  • Worked collaboratively with auditors throughout reviews, offering assistance and clerical support.
  • Created appropriate documentation for members of board and senior leadership before meetings.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Provided administrative support to senior leadership and members of executive board while maintaining confidentiality.
  • Maintained daily appointment calendars for president and executive vice president.
  • Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
  • Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings.
Skills
  • Budgeting and forecasting
  • Business Administration
  • Human resources management
  • Customer relations specialist
  • Business analysis
  • Cost reduction and containment
  • Performance Evaluations
  • Business Operations
  • Financial Management
  • Report generation
  • Data Analysis
Education
Associate of Science: Business Administration And Management, Expected in 05/1999
Berkshire Community College - Pittsfield, MA
GPA:

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Resume Overview

School Attended
  • Berkshire Community College
Job Titles Held:
  • Owner
  • Director of Operations & Compliance
  • Executive Assistant
Degrees
  • Associate of Science