Human Resources Functions Accounting/Budgeting/Financial Affairs Office Management Law & Regulation Compliance Problem Identification & Resolution Scheduling & Event Coordination Team Building & Leadership Interpersonal Communications Manage staff/employees of 15 plus
Online marketing strategies
OFFICE MANAGER, 01/2012 to Current UNION PACIFIC RAILROAD – Avondale, LA
Provide administrative support to Manager of Operation Practices, 4 Managers of Yard Operations, and Yardmasters.
Manage a staff of 4 people providing leadership and training daily.
Process and produce all train work order documents, scheduled train list, train warrants, and schedule BU of all freight trains called out of Avondale Louisiana.
Request GTB (General Train Orders) from another Railroad company which includes; loads, tons, empties and feet to operate on other rail company tracks.
Provided a complete accurate Hazardous Material report for each chemical train, list of hazardous cars for FRA, TSA, and Homeland Security on a daily bases.
Record Management which includes management reports for federal regulation and company operations, and employees investigated reports.
Making sure communication between railroad companies are communicated when utilizing there rail tracks.
Constantly checking and making sure customer billing is accurate and correct for delivers.
Researching lost cars within the plant.
Updating information on board for managers of the yard with engine status, train status, crew members, and safety numbers.
Making sure that all Federal Railroad Administration (FRA), Transportation Security Administration (TSA) and US Homeland Security rules and regulations are being followed.
Ordering supplies for director or terminal operation, manager of yard operations, yardmasters and crew members as needed.
Making sure all Human Resources information is posted for all employees.
Other administrative duties as assigned.
BUSINESS MANAGER, 01/2004 to 01/2012 ST. FRANCIS XAVIER CATHOLIC CHURCH Church, School, and Daycare – Baton Rouge, LA
Managed a staff of 15 people provided leadership and training daily.
Processed and maintained personnel records which included hiring and terminated packages.
Reviewed and implemented new policies and procedures in the company handbook.
Oversee risk management and safety issues.
Evaluated all employees on a quarterly basis to improve performances and productivities.
Maintained and renegotiated all contracted equipment and vendors.
Ensured that company complied with federal and state labor laws and child protection laws.
Responsible for oversight of website, social media, and other external communication and marketing.
Regularly reviewed wage and salary structures, profession development and training, personnel practices and benefits.
Oversee all receipts, deposits, and disbursements. Prepared monthly financial reports (reconciliations and balance sheets).
Restructured any long or short term debt financing.
Directly involved with annual audit reviews.
Produce and processed all employees payroll and tax reports (941 and W-2).
Produced an annual budget for each entity showing profits and loses for the year.
Maintained proper cash flow control making sure there is no overage expenses.
Maintain schedule payments on Transamerica retirement plan for all employees.
Other duties as assigned.
OFFICE MANAGER, 01/2001 to 01/2004 GOODWILL INDUSTRIES OF SOUTHEAST LOUISIANA – Baton Rouge, LA
Reported directly to the Vice President of Retail & Career Development in the Baton Rouge Division and assist the Program Manager with administrative duties.
Managed the VP of Retail calendar and schedule to make certain that identified priorities are addressed in a timely fashion, helped to ensure the use of the VP- Retail time is focused on critical and strategic issues.
Direct and frequent interaction with home office human resource generalist assisting with all hired packets and termination processes.
Produces information by formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics, conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Maintained executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel, maintained customer confidence and protects operations by keeping information confidential.
Prepared reports by collecting and analyzing information, secures information by completing data base backups.
Provided reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluated new office products; placing and expediting orders for supplies; verifying receipt of supplies.
Ensured operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Maintained professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks.
Performed accounting/billing functions for the Career Development Baton Rouge Department, which included bank reconciliation, balanced accounts; assist with the annual-year end audit process for all grant funding programs in the BR Division for the State of Louisiana.
Prepared and submitted grant funding reimbursement request to the State of Louisiana and home office with proper documentation to ensure prompt payment.
Monitored and tracked outstanding account payables and reimbursements, assisted with maintaining the chart of accounts to ensure accuracy in the coding of invoices for the State of Louisiana and home office.
Coordinated and maintained time reporting system to allocate payroll expenses for various funding sources and this also include Baton Rouge Retail Division.
Performed other work related duties as assigned.
ADMINISTRATIVE ASSISTANT, 01/1998 to 01/2001 ST. FRANCIS XAVIER CATHOLIC SCHOOL – Baton Rouge, LA
Oversee, coordinate, organize and perform the day-to-day secretarial functions at an assigned school office; provide leadership to school administrative activities frequently in the absence of the Principal; serve as liaison between students, staff, parents, District personnel and the community; provide information regarding school and district rules, policies and procedures; maintain confidentiality of materials and information.
Prepare, maintain and update student records in areas related to attendance, discipline, emergency, health and other student records as assigned; enter, maintain, and update data in a variety of databases, produce other communications; manage and update "all call" (NTI) notification system; maintain cumulative record files for students.
Provide secretarial assistance to the Principal relieving the Principal of administrative details; compose, type and edit letters, bulletins, newsletters, memos, agendas, and other documents as assigned; utilize "all call" notification system to alert parents by phone of emergency situations; make arrangements and prepare materials for a variety of meetings and/or in-services; schedule appointments and make referrals as appropriate; maintain calendar(s) for School Principal (and Assistant Principal); prepare and maintain school master calendar; update and maintain school website; maintain office files.
Coordinate district and state testing and assessment for school site; distribute, collect, and package test materials; file test results in student cumulative file.
Maintain and record student attendance; record daily calls to parents regarding student absences; compile and generate attendance reports.
Manage school site registration process; prepare enrollment and transfer forms; assist parents with proper completion of forms; request new student files; orient new families and students to the school.
Prepare and compile various reports such as attendance, enrollment, staff absence reports, free and reduced lunch/milk, and other assigned reports according to established timelines.
Manage substitute process including, monitor sub-calling system for personnel absences; arrange for substitutes as necessary; coordinate coverage for classrooms until substitute can be located; prepare substitute folders and provide keys; collect and verify accuracy of information on substitute timesheets; ensure substitute timesheets match staff absence forms.
Prepare, collect and verify accuracy of information on certificated and classified staff timesheets and leave of absence forms; receive and distribute payroll warrants.
Train and provide work direction to office staff and volunteers as needed; provide input during performance evaluations as requested.
Performed booking for entire school.
Perform other related duties as assigned.
BANK TELLER, 01/1995 to 01/1999 WHITNEY NATIONAL BANK – Metairie, LA
Receive and count working cash at beginning of shift, identify customers, validate and cash checks, accept cash and checks for deposit and check accuracy of deposit slip, process cash withdrawals, perform specialized tasks such as preparing cashier's checks, personal money orders, issuing traveler's checks and exchanging foreign currency, perform services for customers such as ordering bank cards and checks, receive and verify loan payments, mortgage payments and utility bill payments.
record all transactions promptly, accurately and in compliance with bank procedures, balance currency, cash and checks in cash drawer at end of each shift, answer inquiries regarding checking and savings accounts and other bank related products, attempt to resolve issues and problems with customer's accounts, initiate and open new accounts, explain, advise on and promote bank products and services to customers.
Associates of Occupational Studies: Business Administration, 7 1999 Remington College - New Orleans, LA Business Administration
BS: Technical Management, DeVry University Online - Training Mastering QuickBooks Class- 14CPE credits July 2008 Organization Junior League Of Baton Rouge- Membership August 2010 Lead Education Achieve and Develop-Membership October 2013