Adaptable and resourceful administrative professional with four half years of experience assisting CEO and VP including coordinating complex travel arrangements, meetings and assisting with special projects. Successful at executing administration and operation needs with prioritizing tasks, control high-volume workloads in rapidly changing environments and interpersonal to client relations.
Skills
Remote Work Coordination
Operations Support
Calendar Management
Travel Accommodations
Reports and Financial Statements
Creative Problem Solving
Data Research and Compilation
Event and Project Management
Meeting Execution
Detail-Oriented
Report Preparation and Analysis
Investor Relations
Budget Planning
Advanced MS Suite
Work History
08/2019 to 04/2020
Office ManagerCalavo Growers, Inc. – Green Cove Springs, FL,
Executed $300,000 per month average in sales for DaBella Exteriors, a leader in home improvement services by coordinating logistics with team leads at HQ.
Liaised with 3 Directors and 5 HQ team leads by providing administrative support to execute sale operations.
Facilitated average 90 projects per month with sub-contractors, customers, and sales team to ensure projects were delivered on time, effective, and scope.
Compiled over 10 sales per day of information and input into company's CRM database.
Partnered with HR team to coordinate on-boarding and off-boarding processes.
06/2016 to 12/2018
Executive Manager Calavo Growers, Inc. – Santa Paula, CA,
Applied, managed, and implemented over $400,000 in state/local grants for Imperial Regional Alliance, Inc., IRS-recognized 501(c)(3) nonprofit organization.
Assisted Directors to implemented an Internship-to-Career program, resulting in placing 10 graduates with local jobs.
Assisted VP to facilitated 12 Soft Skills certification classes with over 120 attendees.
Coordinated, scheduled, and managed Board of Director meetings, chaired weekly meetings with executive leadership to identify opportunities for improvement and establish milestones
Streamlined operations and planning by developing policies and procedures as well as business plans, response correspondence, and other types of written recommendations.
Served as the lead logistic planner for 3 annual fundraising events including an Annual Dinner, Summit and Seminar.
06/2015 to 12/2018
Office ManagerImperial Valley Economic Development Corp – City, STATE,
Managed front and back daily operations at Imperial Valley EDC, a 501(c)(6) nonprofit organization.
Introduced Salesforce CRM to streamline investor relations profile and reduced staff time by 2 hours per day to CEO.
Assisted CEO in managing business activities, including calendaring, meeting/event planning, travel logistics, and expense management.
Served as HR partner and assist in onboarding processes, benefits enrollment and administration, employee record keeping, and training administration.
Prepared quarterly reports, financial spreadsheets, accounts payable and receivable, invoices, and various daily reports for Board's meeting handouts.
Leveraged interpersonal and leadership skills to oversee over 10 special events, fundraising, and marketing initiatives.
Processed travel expenses and reimbursements for all staff.
Education
Expected in 2016
Certification: Economic Development California Association For Local Economic Develop - Fresno, CA, GPA:
Expected in 2015
Associate of Arts (AA): Delgado Community College - New Orleans, LA, GPA:
Expected in 2011
Certification: Event Planning Austin Community College - Austin, TX, GPA:
Skills
Remote Work Coordination
Operations Support
Calendar Management
Travel Accommodations
Reports and Financial Statements
Creative Problem Solving
Data Research and Compilation
Event and Project Management
Meeting Execution
Detail-Oriented
Report Preparation and Analysis
Investor Relations
Budget Planning
Advanced MS Suite
Work History
08/2019 to 04/2020
Office Manager DaBella Exteriors – Phoenix, AZ
Executed $300,000 per month average in sales for DaBella Exteriors, a leader in home improvement services by coordinating logistics with team leads at HQ.
Liaised with 3 Directors and 5 HQ team leads by providing administrative support to execute sale operations.
Facilitated average 90 projects per month with sub-contractors, customers, and sales team to ensure projects were delivered on time, effective, and scope.
Compiled over 10 sales per day of information and input into company's CRM database.
Partnered with HR team to coordinate on-boarding and off-boarding processes.
06/2016 to 12/2018
Executive Manager Imperial Regional Alliance – Imperial, CA
Applied, managed, and implemented over $400,000 in state/local grants for Imperial Regional Alliance, Inc., IRS-recognized 501(c)(3) nonprofit organization.
Assisted Directors to implemented an Internship-to-Career program, resulting in placing 10 graduates with local jobs.
Assisted VP to facilitated 12 Soft Skills certification classes with over 120 attendees.
Coordinated, scheduled, and managed Board of Director meetings, chaired weekly meetings with executive leadership to identify opportunities for improvement and establish milestones
Streamlined operations and planning by developing policies and procedures as well as business plans, response correspondence, and other types of written recommendations.
Served as the lead logistic planner for 3 annual fundraising events including an Annual Dinner, Summit and Seminar.
06/2015 to 12/2018
Office Manager Imperial Valley Economic Development Corp – El Centro, CA
Managed front and back daily operations at Imperial Valley EDC, a 501(c)(6) nonprofit organization.
Introduced Salesforce CRM to streamline investor relations profile and reduced staff time by 2 hours per day to CEO.
Assisted CEO in managing business activities, including calendaring, meeting/event planning, travel logistics, and expense management.
Served as HR partner and assist in onboarding processes, benefits enrollment and administration, employee record keeping, and training administration.
Prepared quarterly reports, financial spreadsheets, accounts payable and receivable, invoices, and various daily reports for Board's meeting handouts.
Leveraged interpersonal and leadership skills to oversee over 10 special events, fundraising, and marketing initiatives.
Processed travel expenses and reimbursements for all staff.
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