Professional with experience in supporting Executives focused on the needs and responsibilities of their positions. Excellent telephone manners, with strong interpersonal, communications, written, and verbal skills. Highly proactive and efficient mind set with the ability to multi-task and provide team support with a professional and positive demeanor. A computer literate, detailed-oriented team player that interacts well with clients and is able to follows up and meet deadlines in a timely fashion.
Organizational Awareness MS Office (Excel, Word, Outlook, PowerPoint, SharePoint), Windows, Internet Explorer, Adobe Acrobat, 70 wpm typing speed
OFFICE ADMINISTRATIVE ASSISTANT, 03/2009 to CurrentJudlau Contracting Inc - New York, NY
Provide administrative support to Executive Project Manager and staff of large civil infrastructure construction field office Interface and coordinate directly with the client, project engineers, field personnel, schedulers, safety managers, superintendents, and subcontractors Facilitate the accurate and timely preparation, electronic & paper tracking, and distribution of all documentation essential to the project Process weekly payroll for all laborers Review and allocate all office and project invoices of services and supplies for processing Manage office supply purchases, direct vendor relations, and maintain general office equipment Obtained Notary Public Certification for the State of New York.
EXECUTIVE ASSISTANT, 10/2008 to 02/2009Dragados USA Inc Robert Half Int'l, Co - New York, NY
Assisted Executive Project Manager of European based construction company Document control management and maintenance including distribution, data entry, and creation of electronic archives Organized office supplies, inventory reconciliation, typing letters and documents Processed all incoming and outgoing correspondence Ensured proper maintenance and usage of all equipment and supplies Reviewed and allocated all office and project invoices of services and supplies for processing by the Accounting Department Liaison for building services and vendors.
EXECUTIVE ASSISTANT, 01/2008 to 03/2008Aegis Media - New York, NY
Temporary Contract through NY Temp Search Organized and coordinated projects for COO of Aegis Media Latin America and the Head of Legal Affairs of Aegis Media Global Assisted in creation of intranet that provided vital information on merger and acquisition prospects in Latin America Managed and maintained an up-to-date legal document library on the SharePoint Intranet portal for the legal community Coordinated domestic and global meetings, conference calls with clients, prospects, lawyers and senior executives Ensured an accurate calendar by proactively confirming all scheduled events Responsible for all aspects of domestic and international travel arrangements Submitted extensive expense reports in a timely manner.
SALES ASSISTANT, 09/1999 to 10/2001Smith Barney, Citigroup Inc - New York, NY
Assistant to the VP of Investments and the Director of Senior Institutional Consulting in the managed accounts division Provided market research, reporting and prospecting efforts Planned events such as client and prospect seminars Prepared seminar presentations and marketing analysis on prospective portfolios Processed new account applications and updated existing client portfolio profiles Responsible for all client service and administration including facilitating the execution of client transactions Created equity position spreadsheets for prospective clients Coordinated meetings, client communication and calendar management for executive management.
Bachelor of Business Administration:Finance and InvestmentsBaruch College - NYFinance and Investments
Associate's Degree:Liberal Arts,1998Fiorello H. Laguardia Community College - NYGPA: Dean's List GPA: 3.6Liberal Arts Dean's List GPA: 3.6
Equally proficient in verbal & written English and Spanish
Accounting, administrative support, Adobe Acrobat, Interpersonal Skills, Consulting, Client, clients, Customer Service, data entry, documentation, English, equity, executive management, expense reports, general office, Internet Explorer, inventory, Investments, Latin, Legal, letters, Director, marketing analysis, market research, meetings, Excel, MS Office, Office, Outlook, PowerPoint, SharePoint, Windows, Word, Notary Public, Organizational, payroll, personnel, presentations, Problem Solving, reporting, safety, seminars, Spanish, spreadsheets, travel arrangements, typing speed, typing, 70 wpm, vendor relations, written, Written Communication