Office Admin Resume Example
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OFFICE ADMIN
Professional Summary
Capable Office Administrator with outstanding knowledge of effective office coordination with commitment to effective Safety Administrative collaboration. Skilled at reorganizing offices for superior functionality. Hardworking and disciplined with strong program management and team leadership skills. Adept at improving company policies, educating workers and resolving problems with a proactive approach. Proficient in OSHA guidelines for Safety environments. Able to monitor job operations with vigilance and honesty to keep companies operating within OSHA standards and employees safe. Proven skills in enhancing and realigning processes with safety and productivity goals.
Skills
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Work History
Office Admin, 08/2016 to 04/2020
Company Name – City, State
Company Name – City, State
- Prepares or updates employment records related to hiring, transferring, promoting, and terminating paperwork
- Plan, develop and implement safety training for new employee orientation, annual required training, and identified refresher training
- Explaining human resources policies, procedures, and standards to new and existing employees
- Driver retraining and re-certification when necessary
- Pulls and put files to dead storage as required
- Maintaining the training records for safety and the creation and distribution of certificates as required
- Documents and reviews accident/ first aid/ near misses maintain record of all information
- Issue various permits (i.e
- Assist in the documentation and distribution of safety policies
- Assist with safety training as needed
- Conduct thorough audits of construction areas
- Purchasing of all safety supplies, products or training items as required
- Maintaining records related to grievances, performance reviews, and disciplinary actions
- Verify timekeeping records and consult employees about any discrepancies
- Record payroll data in our software system and verify all amounts prior to cutting checks
- Alter employee tax status as needed as well as any information about withholding
- Prepare manual checks for distribution to employees
- Change employee banking records when necessary to process payments accurately
- Maintains payroll operations by following policies and procedures; reporting needed changes
- Maintains employee confidence and protects payroll operations by keeping information confidential
- Obtain overtime approvals, calculate commission, process garnishment requests
- Compiling reports and spreadsheets and preparing spreadsheets
- Delivered expert clerical support by efficiently handling wide range of routine and special requirements
- Reconciled account files and produced monthly reports to keep safety informed about office operations
- Provided logistical support for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance
- Reported on daily office activities to help managers stay on top of dynamic conditions and make proactive decisions
- Maintained 100% accuracy while updating databases with excel data and verifying any changes
- Optimized new employee training on gear and procedures to maximize team safety
- Devoted special emphasis to punctuality and worked to maintain outstanding attendance record, consistently arriving to work ready to start immediately
- Developed team communications and information for safety and office meetings
- Managed quality assurance program, including on-site evaluations, internal audits and customer surveys
- Assisted with coordination and hosting of company events by providing hands-on training
- Applied advanced administrative and analytical skills in overseeing day-to-day operational activities
Alcohol Monitoring Technician, 09/2014 to 06/2016
Company Name – City, State
Company Name – City, State
- Answers calls courteously and professionally, directs calls appropriately, and takes accurate messages as necessary
- Follows up with EM Program Administrator regarding corrections of any errors found in the client database
- Receives and cleans returned equipment from clients
- Fills out appropriate paperwork, deletes returned equipment from the assigned client in the monitoring system, and logs deletion of equipment
- Troubleshoots any equipment problems as needed
- Performs service calls to check on equipment status/working condition as requested by Caseworkers, Security Company, and/or if the equipment is not properly installed
- Completes accurate investigations of clients' whereabouts by contacting local hospitals and jails
- Completes accurate data entry to include, but not limited to: clients' logs, alerts, incident reports, alcohol-sensor results, urine drug screens, and shift reports
- Issues accurate receipts for the deposit of client fees
- Secures money in the facility safe
- Verifies installation process through the monitoring system
- Ensures that all new intakes are being properly monitored at the end of each shift
- Tracked incoming and outgoing files and materials and maintained accurate records for potential discrepancies
- Created reports, correspondence and spreadsheets with Microsoft Office programs
- Followed up with client and customers by phone and email regarding missing or needed information and compiled retrieved information into files
- Answered questions and addressed, resolved or escalated issues to management personnel to satisfy customers
- Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels
- Sorted, received and distributed mail correspondence between departments and personnel
- Oversaw inventory activities, including materials monitoring, ordering or requisition and supply stocking or re-stocking
Security Officer, 06/2011 to 02/2013
Company Name – City, State
Company Name – City, State
- Enforce all rules and regulations
- Patrol industrial and commercial premises to prevent and detect signs of intrusion and ensure security of doors, windows, and gates
- Answer alarms and investigate disturbances
- Monitor and authorize entrance and departure of employees, visitors, and other persons to guard against theft and maintain security of premises
- Write reports of daily activities and irregularities, such as equipment or property damage, theft, presence of unauthorized persons, or unusual occurrences
- Call police or fire departments in cases of emergency, such as fire or presence of unauthorized persons
- Circulate among visitors, patrons, and employees to preserve order and protect property
- Reported suspicious activities and persons to law enforcement
- Inspected suspicious activities and monitored premises for criminal acts and rule infractions
- Monitored and authorized entrance and departure of 200 employees and visitors daily
- Wrote detailed reports on property damage, theft, presence of unauthorized persons and unusual incidences
- Warned offenders about rule infractions and violations and verbally evicted violators from premises
- Monitored central alarm systems for fire, intrusion and duress alarms and responded to 3 emergencies weekly
- Gathered information, identified and implemented resolution, planned follow-up and logged and filed incident report to successfully manage complaints
- Reviewed both security camera footage and live feeds to spot trespassers and criminal activity
- Reported irregularities such as fire and safety hazards to maintenance
- Secured 600 doors in office and main building
- Oversaw daily monitoring and patrolled buildings, grounds, and work sites
- Secured personal and company goods against robbery, vandalism and illegal entry
- Drafted reports of property damage, theft, accidents and unusual occurrences to document daily activities and irregularities
- Contacted law enforcement in case of unauthorized persons, documents and materials
- Patrolled and monitored premises in company vehicle, and by foot
- Conducted 4 patrols of key areas to spot and control security concerns
Education
Associate of Applied Science: Criminal Justice, 2009
REMINGTON COLLEGE - DALLAS CAMPUS - City, State
REMINGTON COLLEGE - DALLAS CAMPUS - City, State
Associate of Applied Science: Criminal Justice, 2009
Remington College - City, State
Dean's List, Perfect Attendance, and Honor Roll recipient
Remington College - City, State
Dean's List, Perfect Attendance, and Honor Roll recipient
Certifications
FEMA and OSHA Training and Certify
- First Aid/CPR Certified
- OSHA 30
- Excavation and Trenching
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Resume Overview
School Attended
- REMINGTON COLLEGE - DALLAS CAMPUS
- Remington College
Job Titles Held:
- Office Admin
- Alcohol Monitoring Technician
- Security Officer
Degrees
- Associate of Applied Science : Criminal Justice , 2009
Associate of Applied Science : Criminal Justice , 2009
