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manager facility administrative service resume example with 20+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • resumesample@example.com
  • Date of Birth:
  • India:
  • :
  • single:
Professional Summary

More than ten years of experience in administrative services; with in-depth knowledge of running multiple departments with a proven ability to develop administrative procedures; demonstrated expertize in implementing business management principles; possesses a high degree of knowledge in procurement, logistics, contract administration, property management etc.; has excellent interpersonal and communication skills; with an ability accurately prepare documents and reports; possesses in-depth computer knowledge; with strong conceptual thinking skills.

Insightful Manager with experience directing and improving operations through effective employee motivational strategies and strong policy enforcement. Proficient in best practices, market trends and regulatory requirements such as procuring goods and services as required by OMB. Talented leader with analytical approach to business planning and day-to-day problem-solving.

Accomplishments
  • Directs/supervises team of 26 (direct and Indirect) staff
  • Interviews and selects staff; approves promotions, merit increases, transfers, etc. within department.
  • Oversees and forecasts budgeting for multiple departments with an annual budget of over $2M
  • Evaluates/reviews/negotiates contracts
  • Created Environmental Services training program and SOP's
  • Drove the efficiency of projects such as the Lawson software (purchasing) conversion, Food Services, Transportation, etc.
  • Ensures that administrative policies, facilities, equipment and processes comply with government regulations such as procurement and OMB
  • Prepares monthly achievable goals and deadlines for departments (Environmental Services, Mail Services, Logistics/Warehouse, Lab Store, Housing and Transportation)
  • Prepares operational reports and plotts schedules to ensure accuracy and efficiency of work force
Skills
  • Business administration
  • Contract/Financial Management
  • Budgeting (Capital and Operations)/Procurement
  • Negotiation
  • Strategic planning
  • Operations management
  • Staff Management/Coaching and Mentoring
  • Verbal and written communication
  • Proficient in MS Office products (such as Excel MS Word, Power Point), Adobe, Lawson
  • Payroll And Budgeting
  • Database Administration
  • Policy And Procedure Modification
  • Planning
  • Excellent Communication Skills
  • Management
Work History
Manager, Facility Administrative Service, 02/2014 - Current
Port Everglades Plantation, FL,
  • Expanded cross-functional organizational capacity by collaborating across departments on priorities, functions and common goals. For example Logistics team partnered with "InVivo" team to create common SOP for shipping international packages that resulted in marked decrease in customer issues and corresponding increase in efficiency
  • Controlled costs and optimized spending via restructuring of budgets for labor, capital assets, inventory purchasing and technology upgrades. For example, saved over $100K in FTE costs by re-organizing tasks, finding efficiencies. etc.
  • Applied customer feedback to develop process improvements and support long-term business needs.
  • Evaluated report data to proactively adjust and enhance operations.
  • Focused teams on developing innovative and cutting-edge approaches with effective resource allocation and strategic planning.
  • Created annual budget (capital & operational) and developed comprehensive plan to accomplish company objectives while staying within budget.
  • Managed daily operations while overseeing multiple locations to foster increased productivity.
Purchasing Supervisor/Senior Buyer, 10/2011 - 02/2014
The Jackson Laboratory City, STATE,
  • Implemented policies to reduce cost and eliminate waste. For example saved time and cost, by reducing number of vendors
  • Performed monthly reconciliation of open purchasing orders. Decreased number of purchase orders by 25 % using Lawson(/Infor ERP procurement software
  • Used Lawson/Infor and Oracle to authorize and monitor purchase orders and consumables.
  • Solved diverse supply chain problems involving numerous sources, logistics and scheduling factors.
  • Generated monthly reports, documents and analysis for senior management review and approval.
  • Expanded cross-functional organizational capacity by collaborating across departments on priorities, functions and common goals. For example Logistics team partnered with InVivo team to create a common SOP for shipping international packages that resulted in a marked decrease in customer issues and and a corresponding increase in efficiency
  • Controlled costs and optimized spending via restructuring of budgets for labor, capital assets, inventory purchasing and technology upgrades. For example, saved over $100K in FTE costs by re-organizing tasks, finding efficiencies. etc.
  • Applied customer feedback to develop process improvements and support long-term business needs.
  • Evaluated report data to proactively adjust and enhance operations.
  • Focused teams on developing innovative and cutting-edge approaches with effective resource allocation and strategic planning.
  • Created annual budget (capital & operational) and developed comprehensive plan to accomplish company objectives while staying within budget.
  • Managed daily operations while overseeing multiple locations to foster increased productivity.
Purchasing Manager, 04/1998 - 03/2011
Bangor Savings Bank City, STATE,
  • Implemented policies/processes such as JIT to reduce cost and eliminate waste.
  • Adjusted procedures as needed to maximize department effectiveness.
  • Wrote standard operating procedures for department.
  • Solved diverse supply chain problems involving numerous sources, logistics and scheduling factors.
  • Identified and outsourced non-core competencies such as forms management saving more than$50K per year
Education
Master of Science: Business Administration, Expected in 05/1997
-
Husson University - Bangor, ME
GPA:
Status -
Bachelor of Arts: Political Science, Expected in 05/1986
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University of Maine - Orono, ME
GPA:
Status -
Associate of Science: Electrical Engineering Technology, Expected in 05/1986
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University of Maine - Orono, ME
GPA:
Status -
Certifications
  • CPM - Certified Purchasing Manager (2011-2014)
  • Lean Six Sigma Green Belt 2021

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Resume Overview

School Attended

  • Husson University
  • University of Maine
  • University of Maine

Job Titles Held:

  • Manager, Facility Administrative Service
  • Purchasing Supervisor/Senior Buyer
  • Purchasing Manager

Degrees

  • Master of Science
  • Bachelor of Arts
  • Associate of Science

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