Financial Executive with over twenty nine years experience providing strategic plans and managing all levels of multiple projects including budgeting and administration.
Management Consultant05/2013 to 03/2015 Integument Technologies, IncTonawanda, N.Y
14150 Reports To: Terrance G. Vargo PHD President / CEO Cell# 716-912-7534
Assists President/CEO with all financial reporting requirements and administrative aspects for $50M U.S. DOD advanced materials research grants on part time employment basis as needed
Provide oversight and guidance with accounting, audit and control, human resources/ employee benefit plans, purchasing and administrative functions for small company as needed
Prepare operating budgets, explain monthly actual variances vs. budget, provide cash flow forecasts, review and monitor status of company's financial condition with CEO
Monitor systems, identify problem areas, develop and implement action plans to meet company's goals and mission.
Vice President of Fiscal Services /Chief Financial Officer06/1984 to 05/2013 Opportunities Unlimited of Niagara, IncNiagara Falls, N.Y
14103 Reporting to the agency's Executive Director, the Chief Financial Officer for twenty nine years, providing executive financial leadership and professional business strategic direction, to the largest Medicaid funded private nonprofit human service agency in Niagara County. this period as the primary liason with DOH and OPWDD a private provider funding was available to build and acquire were encouraged to grow, increase services to the Medicaid funding cuts, increasing regulatory requirements, changing political agendas involving managed care for the developmentally disabled population, this period as the primary liason with DOH and OPWDD a private provider funding was available to build and acquire were encouraged to grow, increase services to the Medicaid funding cuts, increasing regulatory requirements, changing political agendas involving managed care for the developmentally disabled population, diligent increased the annual operating budget from $4.2M to $28M. Building a multi-million planning, implementing, managing, executing and controlling all fiscal, administrative, human refinancial activities for the organization. The areas of responsibility ht NYSARC, is a multi-million dollar private non-profit corporation providing human services to NYS's developmentally disabled population. Chapters are located in each county, working as NYS $28M Medicaid subcontractor. This position provided strategic direction for included strategic and operational business planning, financial analysis, government cost and annual reports. Provided management of the accounting, information technology services, human resources department, administrative and procurement functions. I participated in corporate policy development as a key member of the organization's collaborative leadership team. Primary Responsibilities:
Financial Strategic Planning:
Budget and Forecasting: Annually completed the preparation of annual breakeven operating and capital budgets for a $30M Agency and subsidiaries. Provided best estimates for unknown funding increases and /or cuts for Medicaid subcontracts when retroactive NYS ' s budget approvals occurred 6 to 8 months, into the Agency's operating year. . Analyzed, estimated and provided government revenue funding projections, forecasted operational costs including staffing, benefits, payroll taxes, service supplies, disposable goods, property maintenance, depreciation etc. for over 60 service centers. Presented annual budgets to the agency's Board of Directors and the Finance Committee for approval with full documentation and justification. Provided monthly variance (budget to actual) reports with analytical financial information explaining variances and recommending operational changes to accomodate funding service cuts and explaining to CEO and department heads to meet forecasted results for the year.
Cash Management: Corrected Agency's negative cash flow problems with timely billing and collection processes, significantly reducing Agency's operating deficit and establishing a $3.8M operating line of credit with bank. Provided accurate weekly cash flow projections and cash requirement reports to CEO, Finance Committee and Board of Directors.
Financial Analysis and Planning:
Cost Accounting & Reporting: Provided direction and oversight for design and maintenance of standard cost accounting systems to facilitate management decision making process, tracking and allocation of costs for completion and audit preparation of annual NYS Dept. of Education (SED) and OPWDD Consolidated Cost Report (CFR).
Purchasing: Directed and centralized all Agency purchasing functions, resulting in average savings of 32% on annual budgeted expenditures for disposable goods and services. Developed procurement policies, systems and procedures. Provided oversight for competitive bidding process for capital expenditures. Reviewed and resolved payments for problem invoices and vendor issues. Financial Analysis and Planning: Prepared and maintained monthly financial statements, business analysis and reports explaining Agency's profitability status to the Corporate Office, CEO, Finance Committee and Board of Directors. Identified trends and provided the financial perspectives for key business decisions, . Prepared . business plans, interfaced with department heads to prepare and coordinate information assisting all managers with understanding the economic impact their departments had on the operation of the business. Assessed financial and operational performance against the annual budget and the company's long term strategy, recommended changes in an effort to improve the long term financial health of the organization. Maintained a strong relationship with banks and financial institutions , providing lines of working capital, bondsl and equipment loans as needed. Established, managed, analyzed and approved capital request process and projects. Reviewined and analyzed expenditures return on investment, and variances to budget. Establishes and cultivates company's equity, fund balances and investment portfolios. Maintained company's financial stability and integrity through financially sound decision-making practices. Accounting: Managed all accounting functions, (collections, accounts receivable, accounts payable, fixed assets, cost accounting/ government cost reporting (CFR) federal and state tax filings, monitored inventory levels and governmental regulatory reporting). Ensured accounting systems were developed and utilized ensuring property maintenance, processes, controls and procedures. Assumed responsibility for all transactions processed within the department with an expectation of complete accuracy. Maintained a current working knowledge of GAAP providing ability to anticipate and establish appropriate internal controls in all accounting, operation and administrative functions to meet and exceed audit and compliance benchmarks. Was the primary contact with all external audit and insurance agencies including public firms, NYS, IRS, DOL, workers compensation? Responsible for the establishment and implementation of short and long range fiscal department goals, coordinated activities of managers directly reporting to CFO and cultivated their relationship with the management and staff of operation departments and support areas, achieving productive interactive balanced working environment within the Agency. Strategic Planning: Worked with the CEO on the development of long term goals and strategic vision including fostering and cultivating Board of Directors and stakeholder relationships. Assisted with implementation of strategic business and operative plans, special projects. Developed and executed analysis of various business initiatives (e.g., opening new operations, asset acquisitions, new sources of funding). Conducted due-diligence research and analysis for business expansion and makes risk vs. rewards recommendations. Assessed the benefits of all prospective contracts and advised executive team on design and implementation matters. Other Executive Duties: 5. Human Resources: Worked collaboratively with the Human Resource Department advising management in formulating decisions relating to personnel practices and policies for over 500 (full and part-time, union and non-union personnel). Ensured practices were compliant with federal, state and local government regulations and labor laws. Responsible for safety and loss prevention and agency's workers compensation program. Developed and operated a group self insured worker's compensation trust providing services to 82 non-profit agencies state-wide for 18 years, that provided affordable coverage while Medicaid funding diminished and healthcare costs increased exponentially each year. Provided guidance on labor issues, representing the agency in the grievance process, arbitration presentations, negotiation and administration of the collective bargaining unit agreement. Conducted the recruitment, selection and placement of personnel for my areas of responsibility that maintained a competent and competitive work force. Developed agency administration /compensation and benefit plans to ensure compliance that met approved agency policy and labor laws, and provide the ability to recruit and retain qualified personnel in a very competitive market, (reduced turn-over for union direct care workers over 26%). Implemented and provided over sight of 403 (B) deferred employee income program. Developed HR department annual operating budget and controlled expenditures to insure compliance with Medicaid subcontracted funding levels for agency overhead services. Implemented and managed defined pension plan for non-union management and administrative personnel in 1992. 6. Information Technology: Responsible for providing strategic plans and resources to direct the development, implementation, operation and maintenance of Agency-wide stand alone data processes and complex network management information systems, to meet management's needs. 7. Buildings and Property Management: Responsible for the development of annual capital and operating budgets, to provide facility and ground maintenance, renovations and capital repairs for the agency's 29 facilities throughout Niagara County. Obtained grants and private and government financing to fund building and property acquisitions, new facility constructions and major renovations to meet Agency's strategic expansion plans over the 29 years of my employment. Provided directions, over site and guidance to facility management, to insure NYS building safety and compliance regulations as well as local and OSHA standards and codes were met. Coordinated reviewed and authorized all bids, cost quotations, and contracts and operating expenditures to meet Medicaid, DOH and OPWDD funding regulations, OSHA requirements and regulations. Developed and implemented 3 to 5 year strategic operating plans, proactively addressing all plumbing, electrical. heating, ventilation and air conditioning maintenance, and safety, needs for all facilities. Monitored fire alarm system and conducted scheduled routine fire drills at all sites. Saved Agency over $380K-$560K annually from 1984 to present by establishing internal maintenance department and staff, eliminating external vendor contracting for carpentry, plumbing, electrical maintenance needs and snow removal and salting services. 8. Specialized Transportation Services, Voluntarily took over the management of the Agency's $2.8M specialized transportation delivery service program. Re-negotiated multi-million dollar contracts with independent service carriers on bi- annual basis, saving $230K to $330K annually through discounts in billing and early payment terms. Additionally, offset Agency's subcontracted transportation costs through revenue earned by obtaining buses through the Federal UMTA Grant program and leasing buses to the independent carriers that provide specialized services to the Agency. 9. Fleet Management & Full Service Garage: Developed Agency policies and procedures for vehicle operations, administration, and risk management guidelines. Designed a safe driving practices manual and driver training program. Provided a data base system tracking Agency's vehicles mileage, routine maintenance services, insurance and accident claim information. Renovated, equipped and employed a full service NYS certified garage employing three mechanics and Supervisor maintaining the Agency's 86 vehicles, and contracting with other mobile providers for vehicle maintenance services. Prepared and operated in accordance with a 3 to 5 year strategic operational plan to meet the Agency and client vehicle needs. Working proficiency in Microsoft Office, Word, Excel, PowerPoint, Access, QuickBooks, Sage /Mas 90, Anasazi, Medical Manager, Ultipro..Visio,
Controller01/1979 to 01/1984 SCA Services, IncModel City, N.Y.Hazardous toxic waste state of the art processing facility and 900 acre storage plant located in the Town of Porter with $60M in annual sales. (Currently Waste Management Services, Inc.).
Project Accounting Manager01/1976 to 01/1979 Mesch and AssociatesLockport, N.Y.14094 Temporary position work with project engineer, managing the budget for $ 70m expansion for FMC Corporation in Middleport, NY.
MBA1986Niagara University1976-1986 MBA Niagara University
B.A.: SUNY @ BuffaloB.A., SUNY @ Buffalo
DOD ARC CPA
NYSARC, is a multi-million dollar private non-profit corporation providing human services to NYS's developmentally disabled population. Chapters are located in each county, working as NYS $28M Medicaid subcontractor. This position provided strategic direction for included strategic and operational business planning, financial analysis, government cost and annual reports
Worked collaboratively with the Human Resource Department advising management in formulating decisions relating to personnel practices and policies for over 500 (full and part-time, union and non-union personnel). Ensured practices were compliant with federal, state and local government regulations and labor laws. Responsible for safety and loss prevention and agency's workers compensation program. Developed and operated a group self insured worker's compensation trust providing services to 82 non-profit agencies state-wide for 18 years, that provided affordable coverage while Medicaid funding diminished and healthcare costs increased exponentially each year. Provided guidance on labor issues, representing the agency in the grievance process, arbitration presentations, negotiation and administration of the collective bargaining unit agreement
Accounting, Budget, Audit, Basis, Benefit Plans, Budgets, Buying/procurement, Cash, Human Resources, Purchasing, Access, Accounting Systems, Accounts Payable, Accounts Receivable, Air Compliance, Air Conditioning, All Accounting, Benefits, Bi, Billing, Business Analysis, Business Intelligence, Business Planning, Business Plans, Carpentry, Cash Management, Claims, Collection, Collections, Compensation, Compensation Program, Compensation Program Management, Competitive Bidding, Compliance Regulations, Contracts, Cost Accounting, Cost Report, Cost Reporting, Credit, Documentation, Electrical Maintenance, Exceed, Excel, Filings, Finance, Financial Accounting, Financial Analysis, Financial Statements, Fire Alarm, Fixed Assets, Fleet Management, Forecasting, Gaap, General Electrical, Healthcare, Hr, Increase, Internal Controls, Inventory, Invoices, Labor Laws, Leasing, Loans, Loss Prevention, Maintenance, Managed Care, Mas, Mas 90, Medicaid, Microsoft Office, Million, Ms Office, Operations, Osha Standards, Payments, Payroll, Plumbing, Policy Development, Powerpoint, Procurement, Property Management, Quickbooks, Quotations, Recruitment, Regulatory Reporting, Risk Management, Sed, Staffing, Standard Cost, State Tax, Strategic Direction, Strategic Planning, Subcontracts, The Accounting, Trading, Training, Ultipro, Visio, Word, Workers Compensation, Mba, Annual Sales, Sales, Waste Management, Engineer, Project Accounting, Project Engineer, Dod, Financial Reporting, Forecasts, Cpa