, , 100 Montgomery St. 10th Floor(555) 432-1000, resumesample@example.com
Summary
An office manager with over 25 years experience in Petrochemical Office Operations within fast-paced environments, ability to lead and motivate employees. Familiar with all aspects of daily business operations including: Maintenance Planning, Personnel, Human Resources, Quality Control, Contract Negotiations, Payroll, Accounts Payable, Initiating Purchase Orders, Credit Analysis and numerous administrative functions. I am Proficient in JD Edwards, Microsoft Office applications, such as: Word, Excel, Power Point, Outlook and Access. I am highly organized, proactive and punctual with team-oriented mentality.
Skills
Vendor Relations
Accident and Injury Investigation
Outside Contractor Oversight
Personnel Management
Schedule Preparation
Materials and Labor Costing
Corrective Action Implementation
Team Collaboration
Supply Requisition
Tools and Equipment Maintenance
Customer Relations
Billing and Accounting Support
Tool and Parts Inventory Oversight
Policy and Procedure Writing
Report Preparation
Spreadsheet Tracking
Documentation and Recordkeeping
Experience
01/2011 to 01/2015Maintenance Planner & Budget Coordinator U.S. Physical Therapy | Carrollton, TX,
Responsible for cost optimization and Maintenance department budget compliance
Schedule all entry times into Tenaris and monitor the contractors time and material costs
Assign purchase order numbers (PO’s) for services and materials purchased by the Maintenance department
Responsible for maintaining all blanket orders (BO’s) for outside contractor companies and releasing funds from the BO’s for payment to outside contractor companies
Obtain approval from the Department Manager on all invoices, code the invoices to the correct cost center and submit the invoices to accounts payable for payment
Attend monthly budget meetings with the Department Manager and Plant Manager to provide necessary explanation/justification of each expense belonging to the Maintenance department
Responsible for monitoring all special project budgets, assign the correct cost center and job number for each project
Attend quarterly budget meetings with the Department Manager and Plant Manager to provide necessary explanation/justification of each expense for the special projects belonging to the Maintenance department
Monitor and track all safety issues/recommendations related to the Maintenance department and assign the repair to be performed to the appropriate individual
Monitor and document that the repair is being made and is completed.
Coordinated efficient maintenance schedules to keep systems running at peak levels.
Arranged for specialized maintenance and repair personnel availability according to established schedules.
Cut parts inventories by stocking only most needed parts in realistic quantities based on research of past machine performance and vendor data.
01/2004 to 10/2010Office ManagerPentair, Inc. | Denver, CO,
Responsible for all Accounts Payable
Compiles employee time, production and payroll data from time sheets, processes and issues paychecks to employees
Responsible for all Human Resource issues within the division regarding examinations, eligibility, salaries, benefits, personnel policies and procedures
Processes, reviews and records all employee data, rate of pay, absences, benefits, files all health insurance and 401k applications and claims
Maintaining all internal job cost tracking for every job performed within our company in order to determine profit and loss margins
Responsible for initiating new jobs upon receipt of Purchase Order
Direct communication with clients at all times regarding time-line of job completion
Responsible for ordering all office supplies
Answers all incoming calls and transferring calls to the appropriate person
Prepare and process all employee expense reports
Responsible for reviewing and monitoring all Quality Control documentation and forms.
Oversaw receiving and organizing correspondence, answering and forwarding calls and creating business letters and records.
Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
Keyed in customer contacts and delivery dates to update details in company databases.
Handled scheduling and managed timely and effective allocation of resources and calendars.
Trained and mentored administrative staff members in company policies, daily task execution and industry best practices.
Coordinated office activities and operations to secure efficiency and compliance with company policies.
Automated office operations for managing client correspondence, payment scheduling, record tracking and data communications.
Directed and oversaw office personnel activities.
Conferred with business leaders to evaluate needs and strategize operational improvements.
04/1999 to 04/2004Department Head Administrative Assistant Kelly Servicess Contractor At Exxon Mobil Refinery | City, STATE,
Responsible for all Administrative duties within the two departments
Scheduling meetings and conferences calls for Department Heads and Second-Line Supervisors
Organized and made all travel arrangements for Department Heads
Prepared expense reports and submitted to appropriate department
Organized and scheduled employee breakfast, lunch and dinner awards celebrations (retirement parties, service awards, safety awards, etc.)
Composed and distributed all interoffice memorandums and letters for the Department Heads.
Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
Kept office equipment functional and supplies well-stocked to promote efficient operations.
Pleasantly welcomed visitors, answered phone calls and maintained front reception desk.
Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
Maintained detailed administrative and procedural processes to improve accuracy and efficiency.
Oversaw filing systems and scanned documents to manage physical and electronic documents and information.
Directed customer communication to appropriate department personnel.
Supervised set up of conference rooms for corporate meetings and other events.
04/1998 to 01/1999Credit AnalystCorporate Financial Resources | City, STATE,
A lessor specializing in commercial lease transactions of work oriented vehicles and equipment
Prepare all credit applications
Perform all preliminary credit checks
Analyze credit bureau reports
Prepare all paper work in order to submit the application to a funding source for a final credit decision.
Worked closely with both customers and sales team to reconcile accounts and oversee payment negotiation.
Presented key information to upper management and executive team for loan recommendations.
Education and Training
Expected in 05/1997Bachelor of Science | Agricultural BusinessSam Houston State University, Huntsville, TXGPA: a member of Delta Tau Alpha.
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