hr business manager resume example with 12 years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - : - -
Professional Summary

Ability to apply new skills quickly, teamed with excellent oral, written, listening and strong interpersonal skills. Accomplished and creative Executive Manager possessing multifaceted experience and proven ability to re-energize and restructure organizations, develop strategic initiatives and capture emerging business opportunities. Results-oriented, decisive leader adept at forging lucrative relationships with key partners, vendors and clients. Recognized for turning around struggling company operations to achieve sustained growth.


Full Cycle HR Manager

Employee Benefits


PA, HR Coordinator and Hospitality

Calendar Management and Travel

Negotiated contract with vendors

Work History
07/2021 to Current
Office Hospitality Manager Avid Bioservices , , Houston, Texas
  • Manage the entire office, stock the fridge and order snacks for the entire office.
  • Event planning, trade shows, LNL, offsite events, birthday celebration and Christmas party event.
  • Handle all maintenance repairs on the building, cleaning crew, pest control and expansions.
  • Managed payroll and benefits for employees.
  • Managed accounting department through oversight of accounts payable/receivable, [Area of Expertise] and payroll activity.
03/2018 to 01/2021
HR Business Manager Cnh Industrial , , Houston, TX

HR benefits, on-boarding, payroll, time management, and monitoring vacation time, monitoring employee temperatures.

Accounts payable and accounts receivable reports on a weekly basis.
Bank reconciliations.
Financial statements and budget reports.
Monitor cash flow from bank and credit cards.
Responsible for filing and paying unemployment taxes and withholding taxes.
Prepare W-2 and W-3 forms.
Process direct deposits through ADP Payroll Services.
Audit/Process invoices.
Vendor inquiries and negotiation.

Handle all vendor contracts.
Process time-sheets and expense reports.
New hire administration.
Develop and maintain file system.
Travel arrangements and hotel accommodation.
Meeting preparation and support for Board meetings.
Handle catering, events, organize lunch and employee birthdays.
Supervise and coordinate all administrative activities.
Special projects as needed.

Order all office supplies stock kitchen and maintain cleanness.
QuickBooks AR, AP, purchase orders, invoicing and payroll.
Strong interpersonal skills.
Communicate with clients, lawyers, vendors and internal staff.
Process all immigration documents, HB1, EB1, EB2, EB3 and Green cards.

04/2016 to 11/2017
Executive Assistant, Chief Executive Officer Thrivent Financial For Lutherans , , Houston, TX

Executive Assistant to the CEO/Owner, provide support to the company overall and on call 24/7.

Open/Close office, running office errands, lunches, office supplies and customer pick-ups.

Maintain company phones, tablets, computers, copier and all office equipment.

Monitor ADT alarm systems and access badges.

ADP payroll, commissions, benefits, working with our broker, interviewing, maintaining employee files, I-9 verification, employment verifications, background check, Good hire, time wise, drug screening, DISA, maintain company handbook, Cobra, HIPPA compliance, maintain federal compliance posters, promotions, reviews, termination exit, unemployment benefits, disability claim, temporary staffing and complaint resolution.

New hire orientation and open enrollment benefits.

Assist managers with training employees, posting and recruiting Manage calendar of events, for appropriate teams and email blast.

Act as an overall coordinator with other departments and outside agencies.

Assist with quotes, bids and maintain inventory control.

Supply and Inventory Management

Open/close work orders, work closely with the warehouse crew, distributing routes for repairs, parts, PPE supplies, attic restoration and pest control supplies, safety training and maintain safety log.

Develop and maintain a relationship with vendors and facility management.

Negotiate prices and terms with suppliers for the purchase of supplies and service to achieve cost effective deals and maintain trust relationships

Ensure product stock is adequate for all distribution channels and can convert direct demand from daily operations.

Record daily deliveries and shipments to reconcile inventory.

Logistics coordinator, bill of lading, handle freight forward and sea freight documents, negotiate carrier rates, process all incoming/outbound shipments, postage meter and company mail.

Place orders to replenish stock avoiding insufficiencies or excessive surplus.

Check specifications of material received or shipped against information contained in work order or systematically.

Prepare and maintains work records and reports as required.

AP/AR, coding payment to the designated cost center and broker insurance.

Financial reporting, preparing and royalty reports.

Bookkeeping, QuickBooks, Outlook, Office, Word, PowerPoint and basic Excel.

Receive, process all invoices payments and royalties.

Bank reconciliations, deposits, check request, issuing refunds and maintain petty cash.

Credit card reconciliation, American Express, Wex gas cards and handle merchant chargebacks (TSYS).

Work with company CPA with month end reports and cash flow.

Management of building facility, Waste Management, plumber, lawn, repairs and building codes.

Maintain maintenance on all company vehicles, insurance, EZ-tags, purchase of all new vehicles, repairs and handle all accident claims with our carrier.

20% Travel with CEO and Sales managers, Oversee all trade shows.

Freeman services, catering events, handle registration, housing, contracts, booth selection, badges, set-up and tear down. brochures and promotional items for shows and follow up with customers after the shows.

Notary Public

05/2008 to 03/2017
Trade Show/Office Manager Koles Transportation , , Houston, TX

Executive assistant of sales department, ERP, end-users, order entry, quotes, rentals, contracts, bids and Reps.

Process Passport paperwork and deliver to the Consultants.

Support the entire sales department customers.

Client Hospitality, hotel accommodations, car rentals, entertainment, dinner and sporting events.

Manage workflow of the entire office and employees.

Manage and support sales meeting, minutes and Life size.

Manage the sales department travel schedule and calendar of events.

Oversee small construction projects, facility management and on-call 24/7.

Schedule technician service calls, repairs, spare parts inventory, and scanners.

Approve all invoices and follow up with payments with accounting.

Prepare reps and vendor contracts.

Month end closing.

Handle all employees P-card expenses E-Commerce and Concur.

Maintain and reconcile petty cash and check request.

Purchase all company supplies and maintain kitchen inventory.

Plan and host all company events.

Handle all on-off site meetings and provide lunch for customers.

Handle sign and building permits with the City of Houston, alarm system, gate remotes, employee badges and security clearance.

Handle all property contracts, Waste Management, ABC Pest Control, Cleaning Services, Cintas safety and vendors.

Monitor the server room, IT issues, help-desk tickets, phone system, copier, scanner, fax and copier readings.

Responsible for maintenance work orders on all office buildings. Handle all company vehicles, EZ tags, insurance, maintenance, inspection and titles.

Maintain maintenance on vehicles at the FBO and flight status.

Spare parts sales, schedule customers repairs off-site and our warehouse repairs.

Dispatch, log in warehouse load, monitor shipments, prepare shipping documents and bills of lading.

Safety Coordinator, TWIC cards, investigate incidents, safety council enrollment, maintain OHSA log and safety record, safety supplies and safety classes.

Assist in department training and team building events.

HR on-boarding, training, I-9 verification, Maintain drug screening DISA, background check, insurance enrollment, Cobra, recruiting, time sheet entry, payroll and performance reviews.

Oversee all trade shows, International/domestic, 50% travel, Freeman services, catering events, handle registration, housing, contracts, booth selection, badges, set-up and tear down. Brochures and promotional items for shows and follow up with customers after the shows.

Notary Public

Expected in to to
Associate of Arts: Business Administration
Houston Community College - Houston, TX
Expected in to to
High School Diploma:
Jefferson High School - Houston, TX
Expected in to to
Karass Negotiating Class - Broken Arrow, OK

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Resume Overview

School Attended

  • Houston Community College
  • Jefferson High School
  • Karass Negotiating Class

Job Titles Held:

  • Office Hospitality Manager
  • HR Business Manager
  • Executive Assistant, Chief Executive Officer
  • Trade Show/Office Manager


  • Associate of Arts
  • High School Diploma

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