Highly focused and results-oriented office professional who successfully supports complex, deadline-driven operations. Customer-oriented and computer-savvy.
Strong knowledge of Microsoft Word, Excel, PowerPoint, and SharePoint
Administrative support specialist
General Manager Assistant / Amazon.com - Rialto, CA10/2017 - Current
Effectively Organize and arrange yearly company picnics for 1,800+ associates. Partnered with HR, finance and senior leadership to develop a plan for execution. Worked with multiple venues for picnic location while keeping within our budget. Organized all entertainment for associates and their families which include (Food, Drinks, activities and prizes)
Organize and execute monthly and quarterly building meetings for 1,800+ associates. Took information provided by corporate and leadership team to create presentation for associates to inform them about upcoming changes to amazon and changes taking place in our building.
Handled Complex calendars for multiple senior leaders. Scheduled multiple meetings, calls and conferences. Adjusted multiple meetings for leadership due to meetings either conflicting or changed.
Handled all domestic travel arrangements which included flights, hotels and car rentals. Handle multiple expense reports and travel expense reports.
Effectively handle annual ER budget of $200,000 to $250,000. Divided yearly budget into multiple departments, tracked and maintained budget for senior leaders and all departments.
Handled multiple vendor contracts. This included updating annual contracts with updated pricing adding and removing service needed for our building and any discrepancies that took place.
Handled all domestic travel arrangements (flights, lodging, transportation), created and provided travel itineraries. This included handling all expense reporting for leadership.
Coordinated and engage with leadership in planning and organizing events and activities which included 500+ employees. Organized annual company party, worked with multiple venues to host our company party. This included all forms of entertainment and activities for employees' families.
Worked with different departments which included learning and supporting them with their functions. Planned and arranged all shipments of project materials with outside companies producing material needed for projects to be completed at our site.
Ordered multiple different kinds of materials used for projects. Worked with and followed up with multiple companies on manufacturing time lines, made sure art work and wording was correct on materials ordered, made sure all specs given to manufacture were produced correctly.
Reported to retail stores which included (Costco, Walmart, Sam's Clubs, KIND Bars) when their projects were in production or completed. Arrange shipping logistics with stores once their projects were completed and ready to ship. Worked on huge multiple projects for stores during the holiday season which included 1800 displays for Costco and Sam club stores in California that had strict and tight deadlines.
Manage the CEO's calendar, maintaining appropriate prioritization and scheduling of appointments
Worked with marketing team on updating company's website which included, adding new products to our website which included items description, item image, item pricing and artwork. Removed products that where not selling well or were old, this included updating the data base to reflect that these items have been discontinued or would be on clearance.
Develop, implement and maintain office systems and procedures, such as inventory management and hard and electronic filing systems, using technology to bring high efficiency and organization to office operation.
Help launch our first will call store, worked with building manager with hiring contractors to construct the space needed for the store. Worked on setting up merchandise and placement of product that would be sold in the store, worked with setting up computers and software organized launch party for 400+ employees
Effectively support executive leadership team where needed
Meeting support which includes making necessary arrangements for in person meetings and conference calls - including but not limited to booking conference rooms (and determining room set up), support of video
Developing day-to-day schedule and prioritization of activities, proactively identifying and resolving scheduling conflicts
Track and manage headcount, maintain org charts
All administrative support functions, including organizing documents, meeting preparation, supply ordering, purchase orders
Etiwanda High School - - Rancho Cucamonga, CA, USA2005High School Diploma: General Education
Western Governors University - - Salt Lake City, UT, USA2009Bachelor of Science: Business Information Systems
Etiwanda High School - -
2005 High School Diploma : General Education Western Governors University - -
Salt Lake City,
2009 Bachelor of Science : Business Information Systems
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