FREELANCE PROGRAM MANAGER
Looking for an opportunity at a non - profit organization to utilize and transfer my various skills and experience as an events professional into an operations and administrative role that assists in moving the organization's mission forward.
- High attention to detail and organized
- Strategic thinker
- Analytical
- Results oriented
| - Sound judgment and diplomatic
- Solutions oriented
- Creative
- Forward thinking
|
Freelance Program Manager, 01/2012 to CurrentC Suite Network, Caudex, Saatchi and Saatchi, Science and Medicine- Management of all components of programs and events including but not limited to logistics, site search, contract negotiations, on and off site events, invitations and collateral design and development, on site management.
- Development and management of client expectations and timelines of each program.
- Development, management and monitoring of budgets for each program from inception through final billing.
- Sourcing of destinations and venue availability to prepare proposals and RFPs.
- Other duties as assigned.
Manager - Event Operations, 03/2010 to 11/2011Global HIV Vaccine Enterprise - New York City, NY- Managed the event operations of small and large scale domestic and international events for The Secretariat.
- Work closely with Board of Directors, Special Committees and Staff on various on-going projects.
- Work with appropriate individuals to develop and monitor time lines and deadlines related to all aspects of events, ensuring the information is communicated with staff, volunteers, contractors and other constituents.
- Collaborated with Donors and Funders regarding fundraising events and capacity building initiatives.
- Develop and manage event budgets and annual plan.
- Review and approve all contracts to ensure terms and conditions are in compliance with client/company guidelines.
- Oversee all aspects of event management for assigned events including status reporting and interaction with various levels of parties involved as well as budget, site search, and logistics.
- Collaborated with external relations to develop registration and promotional materials, provided updated information on the events for the website including details for registration, photography (after events), list of vendors, list of attendee and sponsorship.
- Prepare reconciliation of event projects, including back-up, verification of expenses, and reconciliation of spend vs budget.
- Identified new ways to improve procedures and processes.
- Worked on special projects as assigned by leadership.
Senior Meetings Manager, 12/2007 to 01/2010Fission Communications McCann Erickson - New York City, NY- Worked closely with client services, consultants, program coordinators and other staff to understand event requirements and objectives and development of timelines.
- Assisted in the strategic planning including program, budget, and marketing development.
- Vendor management, served as principal liaison between contractors, hotels, vendors, restaurants, agencies and others involved in the planning and negotiation process.
- Coordinated all on-and off-site arrangements including logistics, budget, invitation design and development, program formats, agenda content and development, room set-up/décor, venue selection, menu/catering, entertainment, gift selection, billing, audio-visual equipment, signage, shipping and receiving, all other logistical requirements for events.
- Contributed to the development and design of collateral including announcements, brochures, marketing materials, invitations, promotional items, website development.
- Travel to events for on site management and trouble shooting.
- Follow up with various parties after the events for feedback, reconciliation, improvements and suggestions.
Program Manager, 07/2004 to 10/2006The Conference Board - New York City, NY- Managed and coordinated domestic and international events for Fortune 500 companies and clients.
- Assisted in the strategic planning including agenda/program, budget development and marketing.
- Monitored programs from inception through delivery, interfacing with clients on technical, regulatory and business or program issues.
- Developed and maintained client relationships and the promotion of The Conference Board brand by gaining an understanding of overall best practices, services and goals of The Conference Board.
- Contributed to the growth and revenue generation through successful programs, recruited new partnerships and corporate memberships.
- Primary manager of all on-site of logistics including: hotel, food and beverage, rooming lists, amenities, off -site events and activities, registration information, transportation, audio-visual equipment, program/event overview and other requests from VIP's, members and attendees.
- Supervised and mentored assistants on relevant aspects of event management and logistical requirements.
- Coordinated follow up and feedback at the conclusion of events.
Master of Science:ManagementNew York University
Bachelor of Arts:PsychologyNew York University
