Steadfast Administrative Assistant with 10+ years managing multimillion-dollar business and program operations. Successfully optimizes frameworks and cultivates cohesive teams to meet and exceed business financial goals. Excellent reporting, record keeping and relationship-building abilities. Enthusiastic Administrative Assistant with expertise in anticipating professional needs and proactively identifying and resolving problems. Bringing proven ability to promote organization and availability through effective schedule development. Excellent management skills. Dedicated administrative professional with proven skills in managing administrative teams and delegating tasks to accomplish operational goals. Knowledgeable about arranging authorizations, preparing work orders and processing vouchers. Methodical and highly organized with good prioritization and planning abilities. Accomplished Administrative Support professional practiced at addressing all facets of business office needs, including file and document management, inventory allocation and technical training. Proficient in maintaining stringent financial controls and timelines. Offering diplomatic and professional communication, strong time management and multitasking expertise. Outgoing and friendly receptionist delivering customer service and administrative excellence, including clerical support and public interaction. Excels in calendar management, scheduling, data-entry and database administration.
- Familiar with account coding
- Revenue generation
- Strategic planning
- Office administration
- Office management
- Bookkeeping
- Budgeting
- Performance improvement
- Expense reporting
- Sorting and labeling
- Administrative support
- Travel coordination
- Scheduling
- Mail handling
- Data entry
- Accounts payable and receivable
- Accounting familiarity
- Meeting arrangements
- Meeting minutes
- Documents filing
- Human resource laws knowledge
- Financial reporting
- Microsoft Excel certified
- Transporting files
- Business correspondence
- Report development
- Restocking supplies
- Scheduling and calendar management
- Delivering files
- Advanced clerical knowledge
- Research skills
- Excellent planner and coordinator
- Microsoft Word expertise
- Employee timesheet processing
- Organizing mail
- Invoice preparation
- Writing reports
- Payroll and budgeting
- Records management
- Travel planning
- Certified in 10-key
- Multi-line phone proficiency
- Program files maintenance
Finished my basic requirements of college
started working on my major in Business Management
Washington, DC, 10/2015 - 09/2018
- Assessed employee performance and developed improvement plans
- Produced monthly and weekly reports outlining financial data to assist management with making strategic plans and operational decisions
- Uncovered and resolved strategic and tactical issues impacting management and business operations
- Reviewed and edited agreements to promote efficiency and accuracy
- Engaged employees in business processes with positive motivational techniques
- Protected company assets with strategic risk management approaches
- Reviewed budget financial statements per week
- Consulted with representatives of regulatory agencies to complete accurate filings and uphold strict compliance
- Responsible for payroll of 21 employees bi-weekly
- Prepared all travel and mileage plus reports
- Maintained accounts payable and receivable
- Kept track of all messages including phone, email, FAX, and appointment setting and keeping calendar updated
- Maintained confidentiality of bank records and client information to prevent mishandling of data and potential breaches
Jefferson, LA, 06/2012 - 04/2014
- Monitored work calendar and scheduled appointments, meetings and travel
- Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data
- Drafted professional business memos, letters and marketing copy to support business objectives and growth
- Provided logistical support for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance
- Supported General Manager through personal document management, calendar organization and collateral preparation for meetings
- Performed general office duties, including answering multi-line phones, routing calls and messages and greeting visitors
- Participated in team project meetings, transcribed meeting minutes and tracked project statuses
- Scheduled office meetings and client appointments
- Composed internal memos and internal correspondence for management and reviewed all documentation to eliminate errors
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions
- Implemented new procedures and maximizing office efficiency
- Performed research to collect and record and data
- Coordinated bookkeeping activities in, including invoicing and accounts payable
- Coached new employees on administrative procedures, company policies and performance standards
- Sorted and distributed office mail and recorded incoming shipments for corporate records
- Managed FuTex databases converting complex data into easy-to-interpret data
- Prepared meeting minutes and edited subcontractor proposals, project punchlist, transmittals and memorandums for organizational support
- Routed incoming calls and faxes and drafted detailed messages to expedite response
- Tracked inventory and ordered office supplies encouraging cost-effective solutions
- Arranged rapid office equipment repair and maintenance with vendors
- Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation
- Managed accounts payable and receivable
- Created detailed expense reports and requests for capital expenditures
- Executed record filing system to improve document organization and management
- Processed invoices and expenses using purchase Orders and Vendor reports
- Organized weekly staff meetings and logged minutes for corporate records
Milwaukee, WI, 06/2010 - 11/2012
- Controlled spending on overhead and equipment by devising and executing cost-management procedures
- Mentored and motivated team members to efficiently achieve challenging business goals
- Developed innovative sales proposals to promote product quality and showcase market comparisons
- Managed budget implementations, employee reviews, training, schedules and contract negotiations
- Supported staff development and goal attainment by focusing on skill development and job satisfaction
- Assessed job applications and made hiring recommendations to bring in top candidates for key vacancies
- Set and enforced policies focused on increasing team productivity and strengthening operational efficiency
- Managed opening and closing procedures and recommended changes to enhance efficiency of daily activities
- Monitored employee performance and developed improvement plans
- Submitted reports to senior management to aid in business decision-making and planning
- Advanced to keyholder and assistant manager-in-charge in manager's absence
- Created organization systems for inventory control, merchandising, financial reports and schedules, dramatically increasing operational efficiency
- Kept work areas clean, organized and safe to promote efficiency and team safety
- Onboarded new employees, including training, mentoring and new hire documentation
- Communicated with managers of other departments to maintain transparency
- Conducted weekly staff meetings to motivate staff members, address concerns and questions, plan improvements, and evaluate progress toward goals
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School Attended
- Sinte Gleska University
- Saint Francis Indian School
Job Titles Held:
- FINANCIAL BUSINESS MANAGER
- Administrative Assistant
- Assistant General Manager
Degrees
- High School Diploma
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