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Facilities Coordinator Resume Example

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FACILITIES COORDINATOR
Professional Summary

Enthusiastic Facilities Coordinator / Buyer eager to contribute to team success through hard work, attention to detail and excellent organizational skills. Motivated to learn, grow and excel in Facilities Maintenance Management. Over 10 years of successful experience in purchasing, negotiating, and working with vendors and contractors. Recognized consistently for performance excellence and contributions to team and department success. Willing and able to work with individuals and departments in order to maintain facility maintenance needs. Able learn and adhere to the many aspects that a Facilities Management position requires and demands.

Skills
  • Staff Management
  • Scheduling
  • Organization
  • Purchasing expertise
  • Communication skills
  • Multi-Tasking
  • Strong work ethic
Work History
Facilities Coordinator, 06/2019 to Current
Company Name – City, State
  • Assisted Facilities Manager in all aspects of project implementation, including materials procurement and scheduling
  • Maintained physical condition of facilities, applying available resources and personnel to achieve safe, clean and functional environment
  • Oversaw office inventory activities, including ordering and requisitions, and shipment receiving
  • Monitored daily productivity and implemented modifications to improve overall effectiveness of maintenance personnel and activities
  • Oversaw scheduling and coordination for both vendor and personnel for various facility projects
  • Produced invoices and spreadsheets both internal and customer-facing needs using Excel and Word
  • Kept physical and digitized records for easy updating and retrieval of historical vendor, materials, contract and implementation information
  • Interacted with various internal departments by phone, email or in-person to provide and gain information in order to properly direct staff members on maintenance needs and requests
  • Opened, track progress, and closed work orders as needed for facility maintenance projects
  • Work closely with accounting department to ensure accurate and timely work order closeouts
  • Schedule corporate vehicles for maintenance, repair and recalls
  • Track and maintain registration on vehicles
  • Managed listings and sale of surplus vehicles, office supplies, and equipment
Buyer, 06/2019 to Current
Company Name – City, State
  • Documented purchasing information in ABS to maintain detailed and accurate records
  • Maintained key item stock levels and wrote or expedited purchase orders
  • Negotiated pricing to determine best deal to save money
  • Oversaw all purchasing needs for Copper Valley Telecom and subsidiaries
  • Prepared packages for shipment, pickup and delivery to vendors and customers
  • Determined lowest possible cost, factoring in quality and reliability and negotiated favorable contracts
  • Managed vendor purchase order process including dispatch, delivery and invoicing to maintain budget
  • Developed and improved account relationships
  • Worked with Customer Service Manager to remove poor performing items from future orders
  • Recommended material requisition timelines for product availability, costs and delivery to advance business and project objectives
  • Reviewed proposals, qualified vendors and recommended suppliers
  • Maintained focus and organization to regularly complete tasks with precision, timeliness and flexibility to accommodate fluctuating assignments
  • Maintained complete documentation and records of all purchasing activities
  • Communicated with suppliers to assess changes and determine proper courses of action
Purchasing Assistant, 12/2010 to 06/2019
Company Name – City, State
  • Established and managed supplier and vendor relationships
  • Verified receipt of items by comparing items received to items ordered and resolved shipment order errors with suppliers
  • Oversaw supplier related activities and monitored supplier performances
  • Oversaw purchase order shipments by managing deadlines and cancellation dates
  • Ensured compliance with company procedures and purchasing requirements
  • Sourced and qualified bidders, obtained favorable pricing and finalized contracts
  • Searched for hard-to-find items and found reliable vendors
  • Maintained effective and lasting vendor relationships through communication and collaboration
  • Researched new vendors and transport companies to obtain most cost effective pricing for goods and shipping in order to save money
  • Received and processed supply requests from staff, and placed orders per procedures
  • Processed and tracked repair and returns as needed
  • Worked closely with accounting to maintain timely payments for materials and to ensure proper budget distribution
Material Coordinator, 04/2005 to 11/2010
Company Name – City, State
  • Worked with project managers to determine schedule and volume requirements in order to effectively coordinate deliveries and maintain supply levels
  • Worked with maintenance supervisors and team members to understand supply needs and bring levels within desired tolerances
  • Acted as liaison between engineering group and purchasing
  • Scheduled deliveries of project materials by specified time to begin construction on time
  • Requisitioned materials to restock inventory and obtain goods for maintenance and contract jobs
  • Researched past purchased materials to maintain inventory of critical spares
  • Researched alternate materials to replace obsolete materials
  • Prepared requisitions from maintenance, engineering, and contractors to send to purchasing for procurement
Education
Associate of Arts: General Studies, 05/2019
Prince William Sound College - City
  • Graduated cum laude
  • Dean's List
Volunteerism

Nov 2017- Present: Board President for Stepping Stones Learning Center, a non-profit daycare facility in Valdez.

Jan 2020 - Present: Active member of Herman Hutchins Elementary PTA

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Resume Overview

School Attended

  • Prince William Sound College

Job Titles Held:

  • Facilities Coordinator
  • Buyer
  • Purchasing Assistant
  • Material Coordinator

Degrees

  • Associate of Arts : General Studies , 05/2019

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