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Facilities Coordinator Resume Example

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JC
Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000, resumesample@example.com
Summary
Dedicated and focused Facility Coordinator who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Seeking a role of increased responsibility and authority.
Highlights
  • Microsoft Office proficiency
  • Results-oriented
  • Time managemen
  • Customer service mindset
  • Collaborative team player
  • Multi-tasking
Accomplishments
Planned and executed all aspects of a major office headquarter move for 100+ employees.
Experience
07/2015 to 06/2016 Facilities Coordinator Alston & Bird | Dallas, TX,
  • Coordinate the day-to-day administrative functions of the Facilities department.
  • Invoice approvals, records management, expense tracking, PO creation and tracking, Facility work order processing, new vendor set ups, reports creation, and processing certificate of insurance requests.
  • Act as liaison between the company and all entities involved with the cleaning, general repair, plumbing, electrical work being performed.
  • Receive and coordinate diverse Facility service desk requests for repair and maintenance issues.
  • Coordination and scheduling of maintenance activities with appropriate vendors and provide status updates to appropriate parties.
  • Provide back up for security access system and badge allocation or editing.
  • Manage vending machine vendor relationship, ensuring machines are stocked and functioning properly.
  • Coordinates with vendors regarding office related supplies and acts as the first line of contact when dealing with vending company in regards to service or equipment.
  • Manage order process of Office Supplies, including maintaining inventory for break rooms and supply room, new team members, and occasional specialty orders that are outside of regular inventory.
  • Maintain the meeting rooms and lobby, ensuring they are neat, clean, and presentable for employees and visitors.
  • Prepare materials for mailing; ensure that all mail and packages are labeled with correct postage using automatic postage meter.
  • Pick up, sort, and deliver mail from U.S.
  • Post Office, receive and distribute FedEx, UPS shipping and receiving, maintain logs and documentation.
  • Assists with and work collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation.
02/2011 to 07/2015 Facility Coordinator Cushman & Wakefield Inc | Westford, MA,
  • Responsible for inventory, ordering, and stocking of all office, kitchen and equipment supplies, the moving of office furniture, printers, copiers, fax machines, and other facility related items.
  • Responsible for desk setup for new employees including, stocking supplies, and setting up computers and phone.
  • Assist with internal moves and track employee's location and vacancies.
  • Responsible for shipping and receiving including mail sorting, package delivery, and shipping of packages Maintain conference and presentation room furniture, projectors, computers, and supplies to ensure daily usability Provide basic facility maintenance and repairs of furniture, office equipment, plumbing, and replacing light bulbs, also handle the coordinating and tracking of repairs and maintenance with building management and vendors Other basic IT functions as necessary and miscellaneous duties as assigned.
11/2006 to 10/2008 Sr. Associate Ascential | New York, NY,
  • Manage the building on a day to day basis while using resources to ensure site is operational and identify any cost saving opportunities to stay within the facility's budget parameter.
  • Manage vendors including but not limited to janitorial, security, and landscaping; scheduling and coordination of internal relocation of employees Receive, review and code invoices from vendors for payment; match purchase orders and receiving documents and secure authorization for capital payments.
  • Prepare materials for mailing; ensure that all mail and packages are labeled with correct postage using automatic postage meter.
  • Pick up, sort and deliver mail to interoffice locations from U.S.
  • Post Office.
  • Handle FedEx, UPS shipping and receiving, maintain logs and documentation.
  • Purchase office and break room supplies through a major vendor using their online system.
  • Minor maintenance repairs (light bulbs, plumbing, office furniture, etc).
09/2001 to 08/2006 Property Manager Waterton Residential | Springfield, VA,
  • Manage the building on a day to day basis while using resources to ensure site is operational and identify any cost saving opportunities to stay within the facility's budget parameter.
  • Manage vendors including but not limited to janitorial, landscape, and office equipment; scheduling and coordination of internal relocation of employees Supervise security and mailroom staff Receive, review and code invoices from vendors for payment; match purchase orders and receiving documents and secure authorization for capital payments.
  • Organize warehouse space for archival of files and equipment.
Education
Expected in 2014 Associate of Science | Accounting Colorado Technical University, , GPA:
Expected in 2017 Bachelor of Science | Western Governors University, , GPA:
Certifications/Licenses:  CompTIA Project+
Skills
Budget management, some facility maintenance, maintaining inventory, mail sorting and distributing, maintain office equipment, copiers, postage meter, printers.

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Resume Strength

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  • Personalization
  • Strong Summary
  • Target Job
  • Typos

Resume Overview

School Attended
  • Colorado Technical University
  • Western Governors University
Job Titles Held:
  • Facilities Coordinator
  • Facility Coordinator
  • Sr. Associate
  • Property Manager
Degrees
  • Associate of Science
  • Bachelor of Science

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