Facilities Coordinator resume example with 6+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - -
Seeking a career change with growth opportunities in a customer service or administrative support environment where I can continue to utilize my office support, interpersonal and communication skills. Poised, polished, well-spoken and responsible office support professional with the desire to exceed Self-motivated, extremely mature and demonstrates with ability to adapt quickly to new environments Detail oriented, able to multitask; prioritize tasks and stays focused in stressful times Listens carefully, follows instructions, takes the initiative to resolve problems, learns new skills and maintains strong organizational habits Excellent interpersonal and communication skills both oral and written Strong group collaboration skills, excellent creative skills and learns new technology quickly Possesses excellent customer service skills and has a strong work ethic Demonstrates the ability to interface with Executives, Managers, Sales Representatives and other support staff
Windows XP, Windows 7, Microsoft Office, Share Point. Business Skills: Multiline phone systems, fax machines, scanners, copier machines, Bio script fingerprint scanning, Pitney Bowes, Customer Service, Clerical, Inventory, Invoicing, Shipping and receiving, scheduling appointments, meetings and travel arrangements, Typing Speed 55 wpm, 10,000 keystrokes, 10 key, Internet research, ICD-9 codes, and inventory,
04/2011 to 07/2014
Facilities Coordinator Alston & Bird Ny, NY,
  • Greeted visitors, vendors and Envision staff.
  • Answered a multi-line switchboard to direct clients to the appropriate staff members.
  • Assisted the receptionist as a backup for lunch breaks and vacations.
  • Ensured all purchases are charged to the appropriate facilities charge codes, and may need to code/approve Invoices in the absence of the Facilities Manager.
  • Walked space daily to check for issues such as coffee stains, lights that need to be replaced, eyesores, hazards, and resolved or reported issues as needed.
  • Maintain office security systems including monitoring of card readers, door cameras and coordinating repairs of maintenance issues to technicians.
  • Assisted with the activation and deactivation of company field devices.
  • Participate in office emergency preparedness team and maintain familiarity with office building as well as emergency procedures and protocols for regular business.
  • Track company assets and provide reports to the Accounting Department as needed.
  • Monitor contracts, leases, maintenance agreements and warranties for terms.
  • Prepare office spaces for new hire departments and move furniture onsite and offsite storage facilities.
  • Escort outside vendors and contractors throughout the office space.
  • Completes projects assigned by Facilities Manager accurately and on time.
  • Checks company voicemail and forward messages to appropriate staff.
  • Currently responsible for preparing Envision News Line.
  • Coordinator shall ensure News Line is free of spelling and basic grammatical errors.
  • Assists with new hire set ups and orientations to include but is not limited to activating Kastle cards, parking transponder, scanning finger prints, providing office supplies, printing inserts for nameplates, and setting up online office supply and shipping accounts if applicable.
  • Assisted with employee departures by providing necessary deactivations on the day of departure, and disabling other accounts as needed.
  • Kept the company phone list current by updating document according to new hires/departures.
  • Monitored and responded to facilities service request tickets in a timely & friendly manner and provided support to other departments and the Facilities Manager as needed.
  • Coordinated with property management, building engineer and other vendors to ensure a clean, safe, and productive environment for Envision staff.
  • Ordered Office supplies and pantry stock for office.
  • Ensured facilities are kept clean and tidy and notified management about staff noncompliance.
  • Dropped mail for pick up, received and sorted daily mail and updated mailbox labels as needed to reflect current staff members, ensures Pitney Bowes postage machine is operational, properly funded, and provides AP with monthly postage reports.
  • Received shipments from UPS/FedEx/Etc.
  • and notified staff that shipments were available for pickup, ensured FedEx shipments were being picked up on time, and reported any issues with FedEx services to the Facilities Manager.
  • Assists in setups for corporate meetings on an "as needed" basis.
  • Set up new hires with Kastle cards and scanned their fingerprints, deactivated Kastle cards on day of employee departures and ensured Kastle card database was properly maintained and that the security system was fully operational.
  • Was responsible for filling copy paper in all copiers in morning and that the toner was filled, submitted the monthly copier report to AP, was the first responder for printer problems, was the primary liaison to copier vendors for service calls and coordinated delivery/pickups for field copiers.
  • Worked occasionally weekends and/or evenings required for special projects such as large office moves.
10/2007 to 02/2011
Medical Receptionist - Office Assistant Just In Time Medical Services City, STATE,
  • Answered and screened all incoming calls Processed all orders from the referral sources, including internet research to ensure that the requested items were being purchased at the best price.
  • Verified the patient's eligibility, bill the insurance companies or responsible party for all items provided to patients.
  • Followed up with insurance companies on unpaid claims.
  • Ensured that all patients' files are completed with the necessary information.
  • Scheduled the delivery of DME items ordered by physicians or patients, Ordered office, medical and kitchen supplies.
  • Maintained a master calendar of staff members working onsite and offsite.
  • Ongoing training of the new medical billing software, MPM system, new federal regulations and guidelines for Medicare and other insurance companies.
  • Maintained and grown relationships with physicians, hospitals, rehab facilities, nursing homes, insurance companies and potential clients.
  • Assisted the CEO with general office duties.
Expected in
Bachelor's Degree: Healthcare Administration Management
Healthcare Administration Management 9/2014 to present (Working full time and attending classes as work schedule permits)
10 key, Accounting, AP, backup, basic, Clerical, contracts, clients, Customer Service, database, delivery, engineer, fax machines, filling, general office duties, ICD-9, insurance, Inventory, Invoicing, medical billing, meetings, mail, Microsoft Office, Office, Windows 7, Windows XP, nursing, Internet research, phone systems, copier, copiers, cameras, pick, postage machine, printer, property management, protocols, receiving, receptionist, repairs, scanners, scanning, scheduling, script, Shipping, switchboard, phone, travel arrangements, Typing Speed, 55 wpm

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

Your data is safe with us

Any information uploaded, such as a resume, or input by the user is owned solely by the user, not LiveCareer. For further information, please visit our Terms of Use.

Resume Overview

School Attended


Job Titles Held:

  • Facilities Coordinator
  • Medical Receptionist - Office Assistant


  • Bachelor's Degree

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

*As seen in:As seen in: