Facilities Administrative Assistant Resume Example
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FACILITIES ADMINISTRATIVE ASSISTANT
Summary
Organized Administrative Assistant with 20+years of experience in office and personnel management. Friendly and communicative professional with expertise in payroll, budgeting and vendor communication. Talented coordinator of daily operations, human capital and company resources. Dedicated to supporting team goals and corporate missions.
Skills
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Experience
Facilities Administrative Assistant, Cree Inc., February 2017-April 2019Mesa , AZ
- Responded to requests for immediate office support, such as data searches, office memo drafts or reference retrievals.
- Improved office efficiency, managing client correspondence, record tracking and data communications.
- Compiled Office Services data and created reports and spreadsheets for use by over 75 Regional departments.
- Prevented scheduling errors by demonstrating strong attention to detail while managing daily calendar and creating weekly or monthly reports and presentations.
- Managed new files and retrieval requests quickly, which improved filing process and accuracy by 110%.
- Pleasantly welcomed visitors, answered phone calls and maintained front reception desk.
- Maintained office safety by screening visitors, updating logs and issuing temporary passes.
- Sorted and distributed business correspondence to correct department or staff member, reducing dropped communications and enabling faster responses to key requests.
- Coordinated catering services for various functions, including sales trainings and department meetings.
- Served as central point of contact for all outside vendors needing to gain access to building.
- Processed incoming mail and packages and placed envelopes in bins to be dispersed to personnel in 10 Corporate offices and 75+Regional offices.
- Prepared packages for shipment by generating invoices and setting up courier deliveries.
- Supervised set up of conference rooms for corporate meetings and other events.
- Executed on-time, under-budget projects by solving complex issues for senior leadership.
Office Services Specialist, Enernoc, Inc., September 2016-December 2017Reno , NV
- Orchestrated office events and celebrations with meticulous attention to detail and creativity.
- Tracked office stock and maintained inventory in neat and organized fashion.
- Arranged conference room set-ups for day, placing requested equipment and supplies in appropriate rooms.
- Communicated with customers through phone calls, emails and Facebook messages regarding orders and special requests.
- Handled mail duties, including picking up, sorting and distributing to all departments and personnel.
- Answered multi-line phone system and engaged with clients in friendly, professional manner.
- Served as central point of contact for all outside vendors needing to gain access to building.
- Maintained positive working relationship with fellow staff and management.
- Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
Bookkeeper, Christopher Hyland Inc, August 2012-August 2016Chandler , AZ
- Reviewed and calculated payroll to promote timely disbursement of paychecks.
- Tracked expenses and entered deposits into Oracle Financials while reconciling monthly bank accounts to verify accuracy.
- Communicated with store manager and loss Prevention about discrepancies and devised plans to reconcile financial issues.
- Applied mathematical skills to calculate totals, check figures and correct problems with physical and digital files.
- Maintained current understanding of state and federal accounting procedures to prevent any legal or compliance issues.
- Issued [20] payments to vendors and suppliers on bi-weekly basis.
- Reconciled all bank and credit card accounts monthly.
- Followed detailed end-of-month accounting procedures to verify proper balancing of all accounts and readiness for new month.
- Reviewed purchase documents and company receipts for reconciliation with statements.
- Prepared accurate financial reports each month by collecting, analyzing and summarizing account information.
- Mitigated annual audit risks by reviewing financial information in QuickBooks for needed corrective action.
- Assessed data and information to check entries, calculations and billing codes for accuracy.
- Trained new team members in cash register operation, stock procedures and customer service.
- Learned roles of other departments to provide coverage and keep store operational.
- Counted drawers at start and end of shifts to validate daily records and uphold accounting accuracy.
- Stayed up to date on current item discounts to support promotions.
- Distributed new merchandise efficiently to different departments.
- Worked closely with front-end staff to assist customers and maintain satisfaction levels.
- Processed efficient and accurate cash, check, debit, and credit card payments using Point-of-Sale system.
- Processed returned items in accordance with store policy.
Data Entry Specialist, Mediware Information Systems, Inc., September 2010-June 2014City, State
- Updated departmental standard operating procedures and database to accurately reflect current practices.
- Organized billing and invoice data, prepared accounts receivable and generated revenue reports to provide controllers with vital financial information.
- Identified and corrected data entry errors to prevent duplication across systems.
- Input client information into spreadsheets and company database to provide leaders with quick access to essential client data.
- Compiled data from source documents prior to data entry.
- Verified and logged deadlines in response to daily inquiries and requests.
- Documented data entry completions in corresponding logbooks.
- Sorted source documents and organized to be filed.
- Processed confidential tax form information with care and precision.
- Communicated with coworkers regarding deadlines and project milestones.
- Maintained inventory of office supplies and ordered new materials as needed.
- Communicated with customers through phone calls, emails and Facebook messages regarding orders and special requests.
- Handled mail duties, including picking up, sorting and distributing to all departments and personnel.
Education and Training
High School DiplomaAitherasYulondaDuval High School, , CityStateJune 1989
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Resume Overview
School Attended
- AitherasYulondaDuval High School
Job Titles Held:
- Facilities Administrative Assistant
- Office Services Specialist
- Bookkeeper
- Data Entry Specialist
Degrees
- High School Diploma
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