Personable Executive Assistant who capably maintains open lines of communication among senior executives, board members, shareholders, middle management and administrative staff.
Accounts Payables, acquisitions, administrative duties, expense reports, Facilities Management, Filing, help desk, Inspect, invoicing, new construction, Proofreading, sales, spreadsheet, travel arrangements, word processing
02/2015 to Current
Facilites and Energy Accounting ClerkFred's Inc － Memphis, TN
Manage the invoicing process for the Facilities and Maintenance Department including coding, filing and verification.
Act as the primary intermediary between the Accounting Department and the Facilities Department including effectively resolving discrepancies between the dispatch log and Accounts Payables.
Correspond with the maintenance help desk and the various maintenance vendors to help facilitate all capital improvement and maintenance work.
Manage the tracking of capital spend by period and reconcile the capital spend with reports provided by accounting.
Identify and report variances between budgets and spend for the Maintenance Department.
Prepare Purchase Orders for capital improvement projects and capital maintenance.
Overall administrative duties for the Facilities Management Department of the organization.
Manage the transfer of utility accounts related to new construction and acquisitions.
Coordinate the delivery and removal of open top dumpsters needed for new construction and remodels.
Collect documentation and communicate with vendors to facilitate the resolution of disputes and reimbursements.
Special projects as assigned.
04/1989 to 02/2015
Executive AssistantFred's Inc － Memphis, TN
Managed the EVP's complex and frequently changing travel arrangements and coordinated the pre-planning of trips.
Compiled and analyzed reports.
Managed external contacts for EVP and kept track of periodic communication needed for priority contacts.
Created expense reports, budgets and filing systems.
Developed and maintained an alert system for upcoming deadlines on incoming requests and events.
Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination.
Processed travel expenses and reimbursements.
Supported the human resources department in the annual employee review process to manage performance merit increases.
Frequently used word processing, spreadsheet, database and presentation software.
Reconciled and processed expense reports for internal and field personnel.
08/1988 to 03/1989
Parts & Service CashierCourtesy Honda － Memphis, TN
Inspect every service repair order and/or parts invoice for proper completion and accuracy Reconcile the repair orders by transferring the appropriate information from each repair order hard copy to the soft copies Calculate the materials charge applicable for each order Calculate the taxes to be charged on the categories of goods or services taxed in the local area Collect the total retail charges from the customer in cash, check or authorized charge account Provide the customer with the proper change and/or receipt Complete the accounting section of the repair order as directed by the controller Update the customer's service history file according to the procedures specific to the department's service history system Deliver to the accounting department all repair orders and parts invoices closed during the business day Control the keys associated with completed repair orders, return keys to the customer/or porter when bills are paid, and direct customers to where they may find their vehicle File repair orders as directed by the service department manager Answer the service department telephone, transfer calls to the people requested or best suited to take the calls, and take written messages when the needed personnel are not available Control and turn into the business office any sublet bills associated with the repair orders Ensure that customer complaints are handled promptly, with genuine concern and according to dealership guidelines Report to management any situation or condition that jeopardizes the safety, welfare, or integrity of the dealership, it's employees, or customers Perform any other administrative tasks as directed by management.
12/1984 to 11/1988
Cashier/Floor ClerkKmart － Southaven, MS
Greet customers and ascertain what each customer wants or needs.
Describe merchandise and explain use, operation, and care of merchandise to customers.
Recommend, select, and help locate or obtain merchandise based on customer needs and desires.
Compute sales prices, total purchases and receive and process cash or credit payment.
Answer questions regarding the store and its merchandise.
Maintain knowledge of current sales and promotions, policies regarding payment and exchanges, and security practices.
Watch for and recognize security risks and thefts, and know how to prevent or handle these situations.
Clean shelves, counters, and tables.
Open and close cash registers, performing tasks such as counting money, separating charge slips, coupons, and vouchers, balancing cash drawers, and making deposits.
Bag or package purchases.
Education and Training
High School DiplomaHorn Lake High School － Horn, MS
Associate of Applied Science: Accounting TechNorthwest Community College － Horn LakeAccounting Tech