Executive Assistantcontract Resume Example

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Jessica Claire
Montgomery Street, San Francisco, CA 94105
Home: (555) 432-1000 - Cell: - - -
Professional Summary

Enterprising Senior Executive Administrator with 20+ years of experience. Expert in strategic planning and organization and providing comprehensive support to company leaders. Goal-oriented with ability to meet long-term goals through daily organization. Dedicated to excellent customer service, client satisfaction and team communication.

  • Procedure implementation
  • Advanced MS Office Suite
  • Business writing
  • Filing and data archiving
  • 70 WPM typing speed
  • Schedule Management
  • Budgeting
  • Strategic Planning
  • NexisLexis, CorpTax, Oracle, Salesforce, Nextgen, SAP, Concur, SAP
Work History
04/2019 to 07/2019
Executive Assistant(Contract) Applied Molecular Transport Inc. South San Francisco, CA,
  • Managed the implementation of executive administrative, business/ personal support to the CEO of the Research and Development team, while providing additional support to the VP as well as Senior executives.
  • Organized and oversaw logistics for conference calls, web conferences, in-house/off-site meetings.
  • Researched, booked travel arrangements to include hotels, airline tickets, ground transportation. Managed, maintained complex executive calendars, itineraries along with personal agendas.
  • Organized, compiled all incoming/outgoing invoices.
  • Created materials including letters, documents, presentational materials, expense reports, confidential reports, spreadsheets; implemented proofreading, editing documents, handled errand requests, performed extensive research.
04/2018 to 10/2019
Executive Assistant Eide Bailly Orem, UT,
  • Performed all aspects of professional personal assistance to include scheduling appointments and meetings, booking travel arrangements, managing agendas, handling mail and email, purchasing/sending gifts, and acting as the main liaison between client personal and professional contacts.
  • Collaborated with other Executive Assistants to manage all logistics for all team meetings which included identifying location, catering, sending invitations, managing team communications etc.
  • Ensured VP was prepared for upcoming meetings by gathering materials necessary for each meeting (agenda, pre-reads, presentations, location, aligning with appropriate team members, etc.).
  • Proactively screened all meeting requests to determine the purpose of the meeting and what, if any preparation is needed.
  • Tracked all meeting request, ensured meetings had been scheduled or/and delegated.
  • Provided senior account executive with the budget account financial functions to include A/R, A/P, and the administration of company credit cards.
  • Created profit and loss spreadsheets summarizing upcoming and past-due invoices and other expense projections to assist in managing cash flow.
  • Executed extensive travel nationwide in the provision of 24/7 assistance and support.
  • Supported internal senior sales executives with sales events.
  • Maintained full responsibility for credit card and cash purchases; kept detailed records and receipts.
  • Scanned emails for requests and delegated if appropriate.
  • Managed and updated Org charts assuring their accuracy.
  • Developed and sustained a level of professionalism among staff and clientele.
  • Maintained an extremely high-level of confidentiality and privacy.
10/2001 to 04/2018
Tax Administrative Assistant PepsiCo Inc. City, STATE,
  • Greeted visitors and accommodated their needs as necessary; Communicated guest process to visitors (parking, arrival time and location, etc.).
  • Screened and directed incoming calls effectively with considerable use of tact, diplomacy, and courtesy.
  • Coordinated travel logistics for SVP, Senior Directors and Tax staff.
  • Prepared, reconciled, and tracked expense reports through Travel and Entertainment Expense system.
  • Coordinated all aspects of executive C level appointments, meetings, receptions and conference/videoconference and other telecommunications request.
  • Maintained a file of services including transportation sources, accommodations, and referral contacts.
  • Prepared and reviewed materials and correspondence for meetings.
  • Managed the day-to-day calendars of Senior management.
  • Coordinated travel logistics for Senior Directors and the Tax Department staff.
  • Event planning for the yearly Tax meetings as well as team building events.
  • Contributed to the 2018 Cash Tax target of $1981B and the forecast ETR of 24.5%.
  • Exceeded team goals by resolving issues, partnering with staff to share and implement efficiency in the tax preparation process.
  • Prepared and Filed Corporate City tax returns.
  • Managed the State and Local check request and refund process.
  • Controlled as well as managed document retention process by reviewing files, records, and critical information to confirm accuracy and ensure compliance with SOX policies and procedures.
  • Coordinate team meeting presentations (birthday announcements awards & recognition announcements, other team announcements).
  • Initiated interview scheduling, and new hire/Intern set-up/orientation and the administration of company credit cards.
  • Trained, coached and guided other administrative staff when required.
  • Requested building and housekeeping services as needed, periodically inspected common area equipment to ensure good operating condition.
  • Handled sensitive information requiring a high degree of discretion and absolute confidentiality.
  • Collaborated closely with auditors during the review process, providing clerical support.
Expected in 2003
Bachelor of Arts: Business Communication
The College Of New Rochelle - New Rochelle, NY

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Resume Strength

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Resume Overview

School Attended
  • The College Of New Rochelle
Job Titles Held:
  • Executive Assistant(Contract)
  • Executive Assistant
  • Tax Administrative Assistant
  • Bachelor of Arts

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