Driven and resourceful administrative professional with 10+ years of experience assisting with work of high-achieving executives. Proven track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Skills
Document Filing and Retrieval
Records Management Databases
Verbal and Written Communication
Invoice Preparation
Travel Arrangement Coordination
Budget Preparation
Meeting Agenda Preparation
Administrative Support
Customer Service
Executive Schedule Management
Call Routing
Calendar and Scheduling Software
Critical Thinking
Problem Solving
Time Management
Materials Organization
Microsoft Office Suite
Detail-Oriented
Executive Presentations
Decision Making
Education
Collin County Community College DistrictPlano, TXExpected in 08/2006 – –Bachelor of Science:Business Administration - GPA:
Work History
Albert Einstein College Of Medicine - Executive Assistant to the Owner Bronx, NY, 05/2014 - 07/2020
Responsible for arrangement of all travel, scheduling meetings, and handling personal and business related errands and tasks
Ensured all files were updated, maintained and organized efficiently
Utilized communication and administration skills to sustain positive relations with vendors and members
Responsible for preparation of monthly sales reports
Oversee all administrative and operations for a start up gym, managing every aspect of development from ordering gym equipment to membership relations
Responsible for numerous office management duties including managing budgets, creating emails to gym members, taking incoming phone calls, processing invoices, facilities coordination and ensuring billing accuracies
Manage and prioritize the owners active calendar of appointments
Accounting And Consulting Group, Llp - Senior Administrative Assistant High Point, NC, 09/2011 - 05/2014
Arranged travel and accomodations for domestic and international trips for employees and brand partners
Proactively managed itineraries/meeting planning based on each managers specifications for travel
Established networking relationships with outside brand partners, high-level executives and other administrative assistants in a professional manner
Coordinated, created, edited and assembled slides for presentations and assisted in effectively presenting executive level information to staff and brand partners
Managed scheduling and all calendar related items for all senior executives
Created and maintained status reports in excel on travel sales completed by all brand partners in the company data base and presented to senior staff on a daily basis
Provided phone coverage for all senior staff screening and routing calls and voicemails
Scheduled appointments/meetings for the leadership team including creating meeting agendas, handling arrangements for conference room bookings and ensuring all required staff attends the meetings
Provided assistance to senior staff with personal and business related errands
Offered administrative support for all mid-management employees
Performed routine clerical tasks such as mailing, copying, faxing, filing and scanning important documents
Screen over 100 phone calls daily, taking messages and routing calls when necessary
Coordinated and scheduled meetings and travel for all staff members
Prepared expense request and budget reports for the CEO on a monthly basis
Monitored office supplies and replenished stock as necessary
Memorized all boutique stores organization systems as well as all special promotions and inventory
Fielded customer complaints and issues with a high success rate of resolution and customer satisfaction
Responsible for updating and maintaining the company database with sales figures, customer information and budgetary items in a timely manner
River Oaks Domestic Agency - Administrative Assistant to the Owner City, STATE, 01/2006 - 03/2008
Provided assistance relating to all office operations and established policies and procedures for the owner of the company
Performed routine clerical tasks such as copying, filing, answering incoming phone calls, conducting background checks on all applicants, processing applications, and invoice management
Coordinated and scheduled all interviews between clients and applicants in our office
Managed an active calendar of appointments for staff and clients
Greeted all clients and applicants ensuring the received an outstanding first impression of the company
Monitored office supplies and replenished stock as necessary
Performed a variety of accounting activities including preparing up to 20 invoices weekly, managing expense reports and purchase orders
Provided assistance with running errands for the owner and other senior staff members on a daily basis
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