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Executive Assistant to the Managing Director Resume Example

Resume Score: 80%

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EXECUTIVE ASSISTANT TO THE MANAGING DIRECTOR
  • www.sabaatovar.com
  • www.sabaarealtor.com
  • www.facebook.com/sabaatovar
Professional Summary

Multi-talented Executive Sales and Administrator consistently rewarded for success in planning and operational improvements. Experience in policy development and staff management procedures positively impacting overall morale and productivity.

Enthusiastic and eager to contribute to team success through hard work, attention to detail and excellent organizational skills. Clear understanding of Sales and Productivity and training in Business Management . Motivated to learn, grow and excel this company current needs .

In addition, Executive Administrator with 12+ years of progressive experience supporting top leaders in strategic planning, organization, and management of agendas in alignment with corporate objectives. Strongly committed to service excellence, client satisfaction, and team collaboration.

Skills
  • Administrative support
  • Attention to detail
  • Business Administration
  • Public Speaking
  • Design and Video Editing
  • Radio & PR
  • Database and Management,
  • Music Production, Editing and Recording with Pro-tools and Logic
  • Editing
  • Research
  • Fluent in English-Spanish
  • Event Planner
  • Financial, Strategic
  • Supervision
  • Fundraising
  • Graphic Design
  • Translations
  • Travel Arrangements
  • Project planning
  • Budgets
  • Team building
  • Problem resolution
  • Project organization
  • Advanced MS Office Suite
Work History
Executive Assistant to the Managing Director01/2017 to 07/2017
World Health Organization – Washington , DC
  • Organized and updated schedules for more than 10-12 Mental Health Department Executives.
  • Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Coordinated complex annual meeting involving 15 presenters, 200 global attendees, and budget of $100,000 encompassing livestream production, remote location arrangements, and senior executive accommodations.
  • Allocated executive tasks and managed complex calendars and administrative functions.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
  • Worked with Executive Assistance IV to coordinate and complete special projects for Mental Health & Addictions Department
Licensed Real Estate Associate08/2019 to Current
Real Estate Professional, Century 21 – Miami, Fl.
  • Monitored social media and online sources for industry trends
  • Resolved Loan Approval problems, improved operations and provided exceptional client support
  • Resolved conflicts and negotiated mutually beneficial agreements between parties
  • Devoted special emphasis to punctuality and worked to maintain outstanding attendance record, consistently arriving to work ready to start immediately
  • Maintained excellent attendance record, consistently arriving to work on time
  • Increased customer satisfaction by resolving any issues in regards the negotiation of properties
  • Handled 15 calls per hour to address customer inquiries and concerns
  • Delivered strategic assistance to homeowners and homebuyers looking to buy or sell residential properties in the Miami Dade & Broward County metro area
  • Ensured that all clients looking to sell or buy were aware of current market conditions, legal requirements, pricing and mortgages
  • Collaborated with attorneys, loan officers and agencies to complete property sales and purchases and thoroughly explained all financial requirements and data to potential buyers and sellers
  • Developed and maintained list of available properties suited to different needs and budgets for both commercial and industrial use
  • Coordinated appointments to show marketed properties
  • Educated clients on sales and buying processes and advised buyers on making decisions
  • Reviewed local listings and kept detailed list of availabilities for sales, purchases and possible new clients
  • Informed home buyer of sales, construction and warranty processes
  • Negotiated between buyers and sellers of properties with efficiency and transparency to maximize profits and maintain satisfaction of clients
Music Pastor05/2012 to 11/2018
Word of Faith World Outreach Ministry DBA: IGLESIA FAMILIA DE LA FE – Alexandria , VA
  • This Non-Profit gave me a tremendous opportunity to travel to more than 15 countries and to be exposed to different cultures and its people
  • Promoting & Participating in several TV and Radio shows
  • Social Roles: Community services for Low Income Communities: Leading programs for teenagers and abuse women in Latin America; Motivational Conferences/Counseling for women, teenagers and families; Preventive substance abuse counseling for teenagers, and single teenager mothers (Brief Intervention)
  • As well creating leading fundraising projects and events
  • I strongly believe that being exposed to multicultural environment has expanded my vision of our today's global community and its needs at all levels
  • Administrative roles: Financial Reports Weekly, Database and Management, which included following tasks: Travel Arrangements, Budgeting, Bookkeeping, Documents Translations, Notary Services: Virginia
  • Supervised associate pastors and staff leading education, youth, pastoral care, and older adult ministry programs
  • Provided spiritual care through visitation, counseling and prayer
  • Planned and conducted worship services, wrote sermons and worked with key church leaders to carry out church mission
  • Led programs such as worship, study, fellowship and service opportunities
  • Raised congregational awareness of needs and contributions of youth to church life and operations
  • Oversaw administration and management of all areas of ministry
  • Provided spiritual and administrative leadership to church, including managing daily operations, developing and administering annual budget, delivering compassionate pastoral care to community and leading worship services, ordinances, funerals and weddings
  • Coordinated and spearheaded programs to increase church members' service throughout community
  • Organized and spearheaded community outreach programs, including shadowing and mentor programs focused on helping middle school students plan for college or vocational education opportunities and participate in local civic processes
  • Facilitated community outreach programs, including guidance programs focused on helping middle school students prepare for college or vocational education opportunities
  • Drove operational improvements which resulted in savings and improved profit margins
  • Maintained excellent attendance record, consistently arriving to work on time
Manager /Arts & Music Director10/2008 to 12/2010
Word Of Faith World Outreach Ministry, INC – Miami, Florida
  • As Office Manager was highly skilled at managing complex schedules,budgeting,and travel arrangements
  • Planned and coordinated logistics and materials for board meetings,committee meetings,and staff events
  • Ordered and distributed office supplies while adhering to a fixed office budget
  • Coordinated domestic and international travel arrangements,including booking airfare,hotel, and transportation
  • Managed office supplies, vendors, organization, and upkeep
  • Directed guests and routed deliveries and courierservices
  • Screened applicant resumes and coordinated both phone and in-person interviews
  • Performed reviews assessing each employee's performance and developed improvement plans
  • Maintained team efficiency by strategically delegating daily activities, monitoring output and rewarding positive contributions
  • Boosted team member productivity by enhancing performance monitoring and instituting motivational approaches
  • Improved operational planning and business frameworks to enhance resource utilization and reduce waste
  • Trained and guided team members to maintain high productivity and performance metrics
  • Applied strong leadership talents and problem-solving skills to maintain team efficiency and organize workflows to meet any daily demand
  • Led team of 7 direct reports managing over 25 employees
  • Interviewed and hired strong candidates for team openings, using newspapers, job boards and social media to find applicants
  • Trained new employees in specific job requirements
  • Conducted monthly inventories of raw materials and components on work floor
  • Increased customer retention and satisfaction by closely monitored team member performance and assessing problematic practices
  • Established and administered annual budget with effective controls to prevent overages, minimize burn rate and support sustainability objectives
  • Achieved or exceeded financial goals on regular basis by controlling expenses, optimizing schedules and regulating inventory usage
  • Prepared quotes for new products and services and composed budgets
  • Created and implemented aggressive action plan to address pressing cost control needs
  • Maintained current knowledge of all facets of operations
  • Conducted scheduled and impromptu evaluations to assess work performance
Education
Humanities, Political Science Courses, History, and Music Theory: Music Education, History, Pedagogy, Performance05/2015University of The District of Columbia- Washington, DC
  • For four years of Italian, German, Spanish and French Diction
  • Volunteer work on Urban Communities
  • Solos and Choral Music Performances at University of the District of Columbia's multiples for Social and Political Events
  • Kennedy Center Washington D.C 105 Voices of History HBCU National Concert Choir /
  • Majored in Bachelor of Music in Vocal Performance
Bachelor: Business Administration2012Florida International University- Miami, FL
  • Fields Studied: Math, Business Calculus, Business Algebra, Microeconomics, and Macroeconomics.
Associate Degree in Business Administration : Business Administration And Management12/2010Miami Dade College- Miami, FL
Affiliations
• Former Chair of the Latin Grammys Committee D.C. Active Member and Voter: Latin Grammys/ Secretary of Latin Grammys D.C Chapter
Music, Songwriting and Music Production

Sabaa Tovar is a Venezuelan-American Singer-Songwriter, Co-Producer of all her songs, Record Producer

of all her albums. Sabaa started singing 4 in Venezuela, where she discovered her passion for music. As a Pastor's

daughter, Sabaa learned the power of music by seeing how the congregation was touched by it. At 5 years old Sabaa

had no doubt of what she wanted to become.

In 1996 her family moved to the United States to pursued a better life. In 2001, one of the members

church her father founded heard Sabaa sing worship and a week later Sabaa was producing with Producer Paul

Hoyle (Grammy Nominee & Winner) her first three-track, self-written EP. The positive welcoming of her EP

motivated Sabaa to go back to the studio and Co-Produced 11 self-written songs, which became her first album

Razones(Reasons)mastered by Bob St Jhon, Grammy Nominee & Winner, along with producers Mike Rivera &

Wiso Aponte.

In May 2004, Sabaa released Razones, and joined the most lucrative Latin Christian Music and Books

Expo EXPOLIT. Also, Sabaa had been featured in the official Expolit's yearly Compilation Albums (2004, 2007,

2012, 2013, 2014). Again, Sabaa ranked #1 in many Christian Radios. The same year she performed at the Jackie

Gleason Theater in South Beach, along with other prolific Spanish Contemporary Artists of the time.

In 2007, Upon her success with her first album, Sabaa became inspired to write and release the EP “El

Precio de mi Adoracion” (The Price Of My Worship). During 2009-2011, Sabaa went through a painful season of

her life, where her Faith was tested and passed the test with Victory. These experiences did strengthen her faith and

calling, which inspired her to write a Spoken Word and Worship Album tittle “El Poder De La Resurreccion”(The

Power Of Resurrection). This was released later on 2013 and has become one of the most important works of

Sabaa.

In 2012, an album named “Espiritu De Dios”(Spirit of God); which is the result of her encounters with

the presence of God, taking her to a higher level in personal relationship with the Lord. This Album has a leading

single hit with the same name, which brought Sabaa a tremendous success in Americas, and Canada, enabling Sabaa

to keep touching the hearts of many by touring with her Band in Theaters, Mega Churches, Women's, Youth's &

Music Christian Conferences.

In June 2016: Sabaa released her 4th Studio Album “Aniversario”(Anniversary) to celebrate her 15 years

of Music Career and Ministry (Pastor , and Praise & Worship Leader)

In December 2017, Sabaa fully produced and recorded her 5th Studio Album “Mi Navidad” (My

Christmas) including seven songs in Spanish and three in English. This Album represents her American influence

while growing up in the States and her Spanish Heritage.

Sabaa has fill up from small to Mega Churches, Theaters, Stadiums; herself/with her band, and sharing

stages with Spanish Gospel Latin Christian Artists in countries such as: Colombia, Venezuela, Argentina, Peru,

Ecuador, Salvador, Honduras, Nicaragua, Costa, Rica, Aruba, Curacao, Guatemala, Panama, Mexico, United States,

Puerto Rico, Canada and Europe (Milano, Italy & Slovenia); where she has being able to perform and teach Vocal

and Music Master Classes. 2018, Sabaa will released a brand new English and Spanish Christian Albums.

TV: Sabaa had sung in TBN, TBN-Enlace ,TBN-Salsa and many other TV Stations in Spanish and English for

viewers around the world. July 2014, Sabaa recorded Live Special for TBN Dallas Tx.

Education: Sabaa earned an Associate Business degree Miami Dade College; Florida International University

(Business Administration); a Bachelor Of Music (Vocal Performance) University Of The District of Columbia; and

Summer trainings for Music Business, Producing and Songwriting at Berklee School of Music.

Professional Memberships: Sabaa is an active Voting Member of the Grammys and Latin Grammys, as well as an

Active Committee Member for the Latin Grammys DC-Chapter, and former Secretary. In addition, Sabaa is a

member of the Recording Academy Producers and Engineers Wing.

Religious and Volunteer:

Besides her passion for Music, Sabaa is the Music Director and Co-Pastor of the Iglesia Familia De La Fe (Lincolnia

United Methodist Church) in Alexandria,VA. Sabaa is the Founder of Zarza Records & Entertainment and The Key

Of David (Music School), where she teaches kids, teens and adults. Music is Sabaa's passion, as well is to motivate

others through her music with a message of faith, hope and unity. For that reason, Sabaa supports and helps

fundraising for non-profits which works against domestic violence; and against women and child abuse.

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Resume Overview

Companies Worked For:

  • World Health Organization
  • Real Estate Professional, Century 21
  • Word of Faith World Outreach Ministry DBA: IGLESIA FAMILIA DE LA FE
  • Word Of Faith World Outreach Ministry, INC

School Attended

  • University of The District of Columbia
  • Florida International University
  • Miami Dade College

Job Titles Held:

  • Executive Assistant to the Managing Director
  • Licensed Real Estate Associate
  • Music Pastor
  • Manager /Arts & Music Director

Degrees

  • Humanities, Political Science Courses, History, and Music Theory : Music Education, History, Pedagogy, Performance 05/2015
    Bachelor : Business Administration 2012
    Associate Degree in Business Administration : Business Administration And Management 12/2010

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