executive assistant to the general manager resume example with 4+ years of experience

Jessica Claire
, , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - - -
Professional Summary

Reliable Executive Assistant dedicated to managing day-to-day operations and organizing smooth flow of office work. Organizes calendar, conducts extensive research and meticulously maintains records. Highly organized professional consistently striving to improve workflow efficiency.

  • Administrative Oversight
  • Departmental Support
  • Report Distribution
  • Office Support
  • Travel Arrangement Coordination
  • Document Filing and Retrieval
  • Executive Schedule Management
  • Business Operations
  • Correspondence and Memos
  • Administrative Office Operations
  • Bookkeeping and Basic Accounting
  • Client Meetings
  • Reports and Financial Statements
  • Data Communications
  • Excel Spreadsheets
  • Data Input
  • Ocular Measuring
  • Ophthalmic Equipment Expertise
  • Visual Prescreening
  • Minor Surgery Assistance
  • Patient Medical Histories
  • Exam Room Preparation
  • Post-Op Care
  • Patient Examination
  • Eye Examination
  • Medical Equipment Operations
Work History
05/2021 to 07/2022
Executive Assistant to the General Manager Hearst Communications Fayetteville, NC,
  • Used Microsoft Word and Excel to create various reporting materials such as charts, graphs and statistical documents.
  • Planned logistics for off-site meetings by contracting for meeting space and ordering catering.
  • Screened phone calls, emails, mail and visitors to route and resolve information requests.
  • Drafted and prepared meeting agendas and minutes for executive and general office staff meetings.
  • Managed invoicing process for check requests, credit card requests, expense reports and travel and mileage forms.
  • Maintained corporate records, personal financial statements and employee personnel files.
  • Managed office by ordering office supplies and maintaining office equipment.
  • Scheduled, organized, and conducted interviews
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Maintained confidentiality of patient data and condition to safeguard health information.
  • Educated patients on ophthalmic medical procedures, eye conditions and appropriate use of medications.
  • Conducted thorough reviews of surgical plans and patient charts to prepare accurate patient paperwork.
  • Verified insurance coverage and benefits and communicated directly with patient and health insurance carrier for timely scheduling of clinic appointment and surgery procedure.
  • Collaborated with patient, referring physician and surgical specialist to coordinate pre- and post-operative care for surgical procedures.
  • Checked patients in and out and collected payments.
01/2018 to 01/2019
Sales Representative Milner Deerfield Beach, FL,
  • Increased sales by offering advice on purchases and promoting additional products.
  • Achieved monthly sales goals by promoting product benefits and enrolling new clients.
  • Retained excellent client satisfaction ratings through outstanding service delivery.
  • Trained and mentored new sales representatives.
  • Evaluated inventory and delivery needs and optimized strategies to meet customer demands.
  • Boosted brand awareness, implemented promotional campaigns and employed sales tactics as part of territory development.
  • Implemented brand marketing and sales campaigns.
  • Effectively sold significant overstock of inventory, reducing overhead and improving cash flow.
02/2016 to 11/2017
Sales Associate Total Wine Temecula, CA,
  • Organized racks and shelves to maintain store visual appeal, engage customers and promote specific merchandise.
  • Provided positive first impressions to welcome existing, new and potential customers.
  • Helped customers locate products and checked store system for merchandise at other sites.
  • Answered customer questions regarding sizing, accessories and proper care for merchandise.
  • Processed product returns and assisted customers with other selections.
  • Trained and developed new hires in company processes, product knowledge, customer service and selling techniques.
  • Maintained records related to sales, returns and inventory availability.
  • Grew sales and boosted profits, applying proactive management strategies and enhancing sales training.
  • Educated associates on market trends and stayed up-to-date on forecasts.
04/2015 to 06/2016
Club House Supervisor Island Girl Power City, STATE,
  • Enforced discipline and policies to protect safety of recreational activity participants
  • Diversified recreational offering by building and overseeing activity schedule
  • Engaged children in arts and crafts, signing, sports activities, games, and field trips while maintaining a safe environment
  • Coordinated and arranged decorations, equipment and food service to facilitate various entertaining activities
  • Guided, mentored, and counseled adolescents and at-risk youth to help achieve personal and spiritual goals
  • Coordinated and led group activities for 8-15 young female members and counselors
  • Designed activities to help individuals overcome confidence issues and build strength

Expected in to to
No Degree: Early Childhood Education
Guam Community College - Mangilao, GU
Expected in 05/2007 to to
Guam Community College - Mangilao, GU

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Resume Overview

School Attended

  • Guam Community College
  • Guam Community College

Job Titles Held:

  • Executive Assistant to the General Manager
  • Sales Representative
  • Sales Associate
  • Club House Supervisor


  • No Degree
  • GED

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