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Executive Assistant to the Director Resume Example

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EXECUTIVE ASSISTANT TO THE DIRECTOR
Professional Summary

Mission- oriented professional with extensive leadership experience in non-profit, education, business, and ministry background. Offering empathy and guidance with strong planning, problem solving, and communication skills. Adept at acting as an advocate and liaison.

Skills
  • Cultural sensitivity and empathy
  • Personable and approachable
  • Strong Interpersonal and written communication
  • Independent judgment
  • Strong initiative
  • Strengths based advocacy
  • Public speaking experience
  • Google Apps and Microsoft Office
Work History
07/2018 to Current
Executive Assistant to the DirectorCompany Name – City, State
  • Assist Executive Director with business, clinical, and development aspects of organization
  • Collaborate with variety of clinical professionals, maintaining strict confidentiality
  • Assist in development of strategic plan and fundraising plan
  • Prepare grant proposals and reports for foundations and government entities
  • Collect and analyze client survey data and statistics for reporting
  • Coordinate community speaking engagements
  • Act as liaison and representative with community agencies: non-profit organizations, colleges, healthcare, churches, regional centers, and chambers of commerce, and government agencies
  • Supervise and train office staff
  • Assist in recruitment and hiring of staff
  • Recruit and supervise volunteer teams for events and projects
  • Manage all online marketing including center's social media, website, and email campaigns
  • Create brochures, invitations, and other event/marketing materials
  • Coordinate annual fundraising event including: marketing, sponsors, vendors, silent auction, and volunteers
  • Interact effectively with socioeconomically, culturally, ethnically diverse client group including developmental disabilities (ASD, Cerebral Palsy, Down Syndrome, Epilepsy etc.)
  • Provide educational planning and licensing preparation for clinical staff
  • Participate in curriculum development for psycho-education classes
  • Prepare and review contracts, correspondence, and other documents
  • Coordinate Executive Director's schedule, make meeting arrangements, prepare documents for board meetings, and coordinate projects
10/2006 to 10/2016
Co-Owner/Office ManagerCompany Name – City, State
  • Developed working relationship with courts, clients, debtors and attorneys
  • Generated and submitted invoices based upon financial schedule
  • Created and maintained computerized record management systems to record and process data and generate reports
  • Directed and coordinated legal document activity, including delivery of subpoenas, complying with legal timelines
  • Analyzed client balance sheets for auditing purposes
08/2004 to 04/2006
Substitute TeacherCompany Name – City, State
  • Encouraged learning in K-12 classes through diverse strategies
  • Taught alternative education programs for non-traditional students including those with physical and learning disabilities, on probation, or system involved
  • Implemented existing lesson plans, adapting teaching methods and materials to meet students' diverse needs and interests
  • Created classroom environment of respect, maintained order and safety
  • Enforced student discipline code to deal with problem situations
  • Instructed up to 30 students individually and in groups
05/2002 to 07/2004
Counselor/Program Coordinator Company Name – City, State
  • Provided personal, academic, career counseling, and follow up services for over 300 students from diverse backgrounds and abilities
  • Assisted students in developing comprehensive education plans, course selection, graduate school planning, and career decisions
  • Developed and hosted orientation workshops for freshman and transfer students
  • Evaluated student transcripts, performed course substitutions, and consulted articulation agreements
  • Managed student data using SARS and URSA database systems
  • Provided intervention for students in academic difficulty including probation and dismissal
  • Represented program at high schools, community college fairs, and outreach events
  • Served as liaison and contact person between students, staff, faculty, and other campus departments
  • Participated in campus wide departmental and committee meetings and activities
  • Administered and collected faculty and program evaluation data
  • Maintained confidential student records and performed degree checks
  • Developed and maintained cooperative relationships with students, staff, and faculty
  • Maintained website, student list serve and other marketing materials
  • Coordinated departmental honors program
  • Planned annual commencement for 100 graduates and 800 guests
  • Provided all administrative and operational support for program
Education
2002
M.Ed.: Counseling in Student Affairs
UCLA - City
2001
Bachelor of Arts: Sociology
San Jose State University - City, State

1999
Associate of Arts: Behavioral Science
Citrus College - City, State
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Resume Overview

School Attended

  • UCLA
  • San Jose State University
  • Citrus College

Job Titles Held:

  • Executive Assistant to the Director
  • Co-Owner/Office Manager
  • Substitute Teacher
  • Counselor/Program Coordinator

Degrees

  • M.Ed. : Counseling in Student Affairs
    Bachelor of Arts : Sociology
    Associate of Arts : Behavioral Science

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