executive assistant to the director resume example with 16+ years of experience

(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
Professional Summary

Mission- oriented professional with extensive leadership experience in non-profit, education, business, and ministry background. Offering empathy and guidance with strong planning, problem solving, and communication skills. Adept at acting as an advocate and liaison.

  • Cultural sensitivity and empathy
  • Personable and approachable
  • Strong Interpersonal and written communication
  • Independent judgment
  • Strong initiative
  • Strengths based advocacy
  • Public speaking experience
  • Google Apps and Microsoft Office
UCLA Los Angeles, Expected in 2002 M.Ed. : Counseling in Student Affairs - GPA :
San Jose State University San Jose, CA Expected in 2001 Bachelor of Arts : Sociology - GPA :
Citrus College Glendora, CA Expected in 1999 Associate of Arts : Behavioral Science - GPA :
Work History
State Of Arkansas - Executive Assistant to the Director
Lake Village, AR, 07/2018 - Current
  • Assist Executive Director with business, clinical, and development aspects of organization
  • Collaborate with variety of clinical professionals, maintaining strict confidentiality
  • Assist in development of strategic plan and fundraising plan
  • Prepare grant proposals and reports for foundations and government entities
  • Collect and analyze client survey data and statistics for reporting
  • Coordinate community speaking engagements
  • Act as liaison and representative with community agencies: non-profit organizations, colleges, healthcare, churches, regional centers, and chambers of commerce, and government agencies
  • Supervise and train office staff
  • Assist in recruitment and hiring of staff
  • Recruit and supervise volunteer teams for events and projects
  • Manage all online marketing including center's social media, website, and email campaigns
  • Create brochures, invitations, and other event/marketing materials
  • Coordinate annual fundraising event including: marketing, sponsors, vendors, silent auction, and volunteers
  • Interact effectively with socioeconomically, culturally, ethnically diverse client group including developmental disabilities (ASD, Cerebral Palsy, Down Syndrome, Epilepsy etc.)
  • Provide educational planning and licensing preparation for clinical staff
  • Participate in curriculum development for psycho-education classes
  • Prepare and review contracts, correspondence, and other documents
  • Coordinate Executive Director's schedule, make meeting arrangements, prepare documents for board meetings, and coordinate projects
Nogales Unified School District - Co-Owner/Office Manager
Nogales, AZ, 10/2006 - 10/2016
  • Developed working relationship with courts, clients, debtors and attorneys
  • Generated and submitted invoices based upon financial schedule
  • Created and maintained computerized record management systems to record and process data and generate reports
  • Directed and coordinated legal document activity, including delivery of subpoenas, complying with legal timelines
  • Analyzed client balance sheets for auditing purposes
Covina-Valley Unified School District - Substitute Teacher
City, STATE, 08/2004 - 04/2006
  • Encouraged learning in K-12 classes through diverse strategies
  • Taught alternative education programs for non-traditional students including those with physical and learning disabilities, on probation, or system involved
  • Implemented existing lesson plans, adapting teaching methods and materials to meet students' diverse needs and interests
  • Created classroom environment of respect, maintained order and safety
  • Enforced student discipline code to deal with problem situations
  • Instructed up to 30 students individually and in groups
Undergraduate Neuroscience Program, UCLA - Counselor/Program Coordinator
City, STATE, 05/2002 - 07/2004
  • Provided personal, academic, career counseling, and follow up services for over 300 students from diverse backgrounds and abilities
  • Assisted students in developing comprehensive education plans, course selection, graduate school planning, and career decisions
  • Developed and hosted orientation workshops for freshman and transfer students
  • Evaluated student transcripts, performed course substitutions, and consulted articulation agreements
  • Managed student data using SARS and URSA database systems
  • Provided intervention for students in academic difficulty including probation and dismissal
  • Represented program at high schools, community college fairs, and outreach events
  • Served as liaison and contact person between students, staff, faculty, and other campus departments
  • Participated in campus wide departmental and committee meetings and activities
  • Administered and collected faculty and program evaluation data
  • Maintained confidential student records and performed degree checks
  • Developed and maintained cooperative relationships with students, staff, and faculty
  • Maintained website, student list serve and other marketing materials
  • Coordinated departmental honors program
  • Planned annual commencement for 100 graduates and 800 guests
  • Provided all administrative and operational support for program

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Resume Overview

School Attended

  • UCLA
  • San Jose State University
  • Citrus College

Job Titles Held:

  • Executive Assistant to the Director
  • Co-Owner/Office Manager
  • Substitute Teacher
  • Counselor/Program Coordinator


  • M.Ed.
  • Bachelor of Arts
  • Associate of Arts

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