Executive Assistant to Senior Director Resume Example
Top-Notch Assistant with seventeen years of experience managing business relations and special projects for senior management. Ready to obtain a challenging position wherein my business and interpersonal skills can contribute to the growth and success of
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- Seven Appreciation Award for my above and beyond efforts in our department
- One Project Award for the quality and timeliness of my work
Provide strategic support and project coordination to Senior Director, Director and two Sr. Managers, and a department of 40 employees * Research, compile, and format information into database and spreadsheet * Create and disseminate information to project team members * Manage multiple executives' calendars for appointments, scheduling requests for meetings as appropriate to their availability * Provide feedback to Sr. Director and senior leaders to improve the effectiveness of the department * Work with confidential/sensitive information, utilizing diplomacy in communicating with high-level internal executives and management team * Prepare all necessary materials for meetings and follow-up on subsequent issues * Plan and coordinate department luncheons, and develop presentation for related on-site and off-site meetings * Created and maintained Rewards and Recognition program
HR Admin Support: Work with University relations and Kaiser recruiting to set-up open positions for department * Phone screen potential candidate; set-up itinerary * Maintain the department's telecommute * Collect and maintain department HR Annual Compliance * Process P-Card expense reports and reconcile invoices for approval of payment
Draft Purchase Contracts, Letter of Intent and Shopping Center Leases * Lead on Correspondence and Memorandums, Transmittal Letters and Faxes * Maintained and updated deposit schedule, opened Escrow for all new deals, ordered Preliminary Title Reports, Credit Reports and ALTA Survey * Planned and coordinated company events * Developed presentations for related on and off-sites meetings. * Organized the details of special events (groundbreaking), coordinated meetings with government agency personnel, architects, engineering and environmental companies * Provided administrative support to company CEO in secretary's absence in areas of calendar management and document preparation
Managed claims and deductions and reconciliation processes. Increased efficiency by maintaining accurate and complete records * Assisted clients with collection of identified deductions, monitored delinquent accounts and minimized losses by referring bad debt account to Business Development Managers for follow-up with clients * Maintained historical records in accordance with company policies and procedures * Provided precise information on product lines by communicating accurate prices and specified deal periods to customer service representatives and business development managers
Opened Invention Disclosure files, prepared and sent memos to inventors * Expensed Reports, processed invoices * Maintained and organized files, copied confidential documentation, opened, date stamped and distributed mail * Ordered and maintained department supplies, purchase requisitions through SAP Program
Collaborated with departmental managers on weekly postings for master reports facilitate the accurate and timely writing * Edited and prepared of final copy from draft to distribution * Customer service, answered multi-lines, prepared and composed letters, memos, data entry, filed, faxed, ad layout and deal sheets * Back-up expediter, service calls * Created worksheet and reports for marketing staff and appointment scheduling for Category Managers
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Resume Overview
School Attended
- Heald College, School of Business
Job Titles Held:
- Executive Assistant to Senior Director
- Executive Assistant to Vice President and Leasing Manager/Project Coordinator to Construction Manager
- Claims and Deduction Representative
- Legal Coordinator - Intellectual Property
- Executive Assistant to VP of Sales & Marketing and Category Managers
Degrees
- Associate of Applied Science : Legal Office Administration 1998
Certification : Business Office Administration 1996
