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Executive Assistant to Senior Director Resume Example

Resume Score: 90%

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EXECUTIVE ASSISTANT TO SENIOR DIRECTOR
Executive Profile

Top-Notch Assistant with seventeen years of experience managing business relations and special projects for senior management. Ready to obtain a challenging position wherein my business and interpersonal skills can contribute to the growth and success of

Skill Highlights
  • Microsoft Application (Word, Excel, Access, PowerPoint, Outlook, Adobe Acrobat, Scanning, DeltaView, Lotus Notes and Onelink).
  • Typing: 70 wpm; Key: 50wpm
  • Internet Proficient
  • Bi-lingual in Spanish
Core Accomplishments
  • Seven Appreciation Award for my above and beyond efforts in our department
  • One Project Award for the quality and timeliness of my work
Professional Experience
Kaiser PermanenteOakland, CAExecutive Assistant to Senior Director10/2007 to Current

Provide strategic support and project coordination to Senior Director, Director and two Sr. Managers, and a department of 40 employees * Research, compile, and format information into database and spreadsheet * Create and disseminate information to project team members * Manage multiple executives' calendars for appointments, scheduling requests for meetings as appropriate to their availability * Provide feedback to Sr. Director and senior leaders to improve the effectiveness of the department * Work with confidential/sensitive information, utilizing diplomacy in communicating with high-level internal executives and management team * Prepare all necessary materials for meetings and follow-up on subsequent issues * Plan and coordinate department luncheons, and develop presentation for related on-site and off-site meetings * Created and maintained Rewards and Recognition program


HR Admin Support: Work with University relations and Kaiser recruiting to set-up open positions for department * Phone screen potential candidate; set-up itinerary * Maintain the department's telecommute * Collect and maintain department HR Annual Compliance * Process P-Card expense reports and reconcile invoices for approval of payment

Browman Development CompanyWalnut Creek, CAExecutive Assistant to Vice President and Leasing Manager/Project Coordinator to Construction Manager06/2003 to 10/2007

Draft Purchase Contracts, Letter of Intent and Shopping Center Leases * Lead on Correspondence and Memorandums, Transmittal Letters and Faxes * Maintained and updated deposit schedule, opened Escrow for all new deals, ordered Preliminary Title Reports, Credit Reports and ALTA Survey * Planned and coordinated company events * Developed presentations for related on and off-sites meetings. * Organized the details of special events (groundbreaking), coordinated meetings with government agency personnel, architects, engineering and environmental companies * Provided administrative support to company CEO in secretary's absence in areas of calendar management and document preparation

Advantage Sales & MarketingPleasanton, CAClaims and Deduction Representative01/2003 to 06/2003

Managed claims and deductions and reconciliation processes. Increased efficiency by maintaining accurate and complete records * Assisted clients with collection of identified deductions, monitored delinquent accounts and minimized losses by referring bad debt account to Business Development Managers for follow-up with clients * Maintained historical records in accordance with company policies and procedures * Provided precise information on product lines by communicating accurate prices and specified deal periods to customer service representatives and business development managers

Lam Research CorporationFremont, CALegal Coordinator - Intellectual Property07/2000 to 10/2002

Opened Invention Disclosure files, prepared and sent memos to inventors * Expensed Reports, processed invoices * Maintained and organized files, copied confidential documentation, opened, date stamped and distributed mail * Ordered and maintained department supplies, purchase requisitions through SAP Program

Ralph's Grocery CompanyRancho Cordova, CAExecutive Assistant to VP of Sales & Marketing and Category Managers02/1998 to 03/2000

Collaborated with departmental managers on weekly postings for master reports facilitate the accurate and timely writing * Edited and prepared of final copy from draft to distribution * Customer service, answered multi-lines, prepared and composed letters, memos, data entry, filed, faxed, ad layout and deal sheets * Back-up expediter, service calls * Created worksheet and reports for marketing staff and appointment scheduling for Category Managers

Education
Associate of Applied Science:Legal Office Administration1998Heald College, School of Business, Hayward, CA, US1998 Heald College, School of Business Hayward, CA Associate of Applied Science Degree in Legal Office Administration.
Certification:Business Office Administration1996Hayward, CA, US1996 Regional Occupation Program Hayward, CA Certification: Business Office Administration
Languages
Bi-lingual in Spanish
Presentations
Developed presentations for related on and off-sites meetings
Skills
Executive Assistant, Invoices, Scheduling, Admin Support, Database, Hr, Recruiting, Administrative Support, Alta, Calendar Management, Contracts, Correspondence, Credit, Escrow, Leasing, Project Coordinator, Customer Service, Marketing, Receptionist, Retail Sales, Sales, Documentation, Intellectual Property, Sap, Data Entry, Multi-lines, Of Sales, 70 Wpm, Access, Acrobat, Adobe Acrobat, Apache Cordova, Award, Bi, Bi-lingual, Business Intelligence, Cordova, Excel, Lotus Notes, Outlook, Powerpoint, Scanning, Typing, Word, Accounts And, Advantage Sales, Business Development, Claims, Clients, Collection, Delinquent Accounts, Reconciliation, Office Administration, Associate
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Resume Overview

Companies Worked For:

  • Kaiser Permanente
  • Browman Development Company
  • Advantage Sales & Marketing
  • Lam Research Corporation
  • Ralph's Grocery Company

School Attended

  • Heald College, School of Business

Job Titles Held:

  • Executive Assistant to Senior Director
  • Executive Assistant to Vice President and Leasing Manager/Project Coordinator to Construction Manager
  • Claims and Deduction Representative
  • Legal Coordinator - Intellectual Property
  • Executive Assistant to VP of Sales & Marketing and Category Managers

Degrees

  • Associate of Applied Science : Legal Office Administration 1998
    Certification : Business Office Administration 1996

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