Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
Executive Profile

Top-Notch Assistant with seventeen years of experience managing business relations and special projects for senior management. Ready to obtain a challenging position wherein my business and interpersonal skills can contribute to the growth and success of

Skill Highlights
  • Microsoft Application (Word, Excel, Access, PowerPoint, Outlook, Adobe Acrobat, Scanning, DeltaView, Lotus Notes and Onelink).
  • Typing: 70 wpm; Key: 50wpm
  • Internet Proficient
  • Bi-lingual in Spanish
Core Accomplishments
  • Seven Appreciation Award for my above and beyond efforts in our department
  • One Project Award for the quality and timeliness of my work
Professional Experience
Executive Assistant to Senior Director, 09/2007 - Current
Kaiser Permanente City, STATE,

Provide strategic support and project coordination to Senior Director, Director and two Sr. Managers, and a department of 40 employees * Research, compile, and format information into database and spreadsheet * Create and disseminate information to project team members * Manage multiple executives' calendars for appointments, scheduling requests for meetings as appropriate to their availability * Provide feedback to Sr. Director and senior leaders to improve the effectiveness of the department * Work with confidential/sensitive information, utilizing diplomacy in communicating with high-level internal executives and management team * Prepare all necessary materials for meetings and follow-up on subsequent issues * Plan and coordinate department luncheons, and develop presentation for related on-site and off-site meetings * Created and maintained Rewards and Recognition program

HR Admin Support: Work with University relations and Kaiser recruiting to set-up open positions for department * Phone screen potential candidate; set-up itinerary * Maintain the department's telecommute * Collect and maintain department HR Annual Compliance * Process P-Card expense reports and reconcile invoices for approval of payment

Executive Assistant to Vice President and Leasing Manager/Project Coordinator to Construction Manager, 05/2003 - 09/2007
Browman Development Company City, STATE,

Draft Purchase Contracts, Letter of Intent and Shopping Center Leases * Lead on Correspondence and Memorandums, Transmittal Letters and Faxes * Maintained and updated deposit schedule, opened Escrow for all new deals, ordered Preliminary Title Reports, Credit Reports and ALTA Survey * Planned and coordinated company events * Developed presentations for related on and off-sites meetings. * Organized the details of special events (groundbreaking), coordinated meetings with government agency personnel, architects, engineering and environmental companies * Provided administrative support to company CEO in secretary's absence in areas of calendar management and document preparation

Claims and Deduction Representative, 2003 - 05/2003
Advantage Sales & Marketing City, STATE,

Managed claims and deductions and reconciliation processes. Increased efficiency by maintaining accurate and complete records * Assisted clients with collection of identified deductions, monitored delinquent accounts and minimized losses by referring bad debt account to Business Development Managers for follow-up with clients * Maintained historical records in accordance with company policies and procedures * Provided precise information on product lines by communicating accurate prices and specified deal periods to customer service representatives and business development managers

Legal Coordinator - Intellectual Property, 06/2000 - 09/2002
Lam Research Corporation City, STATE,

Opened Invention Disclosure files, prepared and sent memos to inventors * Expensed Reports, processed invoices * Maintained and organized files, copied confidential documentation, opened, date stamped and distributed mail * Ordered and maintained department supplies, purchase requisitions through SAP Program

Executive Assistant to VP of Sales & Marketing and Category Managers, 01/1998 - 02/2000
Ralph's Grocery Company City, STATE,

Collaborated with departmental managers on weekly postings for master reports facilitate the accurate and timely writing * Edited and prepared of final copy from draft to distribution * Customer service, answered multi-lines, prepared and composed letters, memos, data entry, filed, faxed, ad layout and deal sheets * Back-up expediter, service calls * Created worksheet and reports for marketing staff and appointment scheduling for Category Managers

Associate of Applied Science: Legal Office Administration, Expected in 1998
Heald College, School of Business - Hayward, CA
1998 Heald College, School of Business Hayward, CA Associate of Applied Science Degree in Legal Office Administration.
Certification: Business Office Administration, Expected in 1996
- Hayward, CA
1996 Regional Occupation Program Hayward, CA Certification: Business Office Administration
Bi-lingual in Spanish
Developed presentations for related on and off-sites meetings
Executive Assistant, Invoices, Scheduling, Admin Support, Database, Hr, Recruiting, Administrative Support, Alta, Calendar Management, Contracts, Correspondence, Credit, Escrow, Leasing, Project Coordinator, Customer Service, Marketing, Receptionist, Retail Sales, Sales, Documentation, Intellectual Property, Sap, Data Entry, Multi-lines, Of Sales, 70 Wpm, Access, Acrobat, Adobe Acrobat, Apache Cordova, Award, Bi, Bi-lingual, Business Intelligence, Cordova, Excel, Lotus Notes, Outlook, Powerpoint, Scanning, Typing, Word, Accounts And, Advantage Sales, Business Development, Claims, Clients, Collection, Delinquent Accounts, Reconciliation, Office Administration, Associate

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School Attended

  • Heald College, School of Business

Job Titles Held:

  • Executive Assistant to Senior Director
  • Executive Assistant to Vice President and Leasing Manager/Project Coordinator to Construction Manager
  • Claims and Deduction Representative
  • Legal Coordinator - Intellectual Property
  • Executive Assistant to VP of Sales & Marketing and Category Managers


  • Associate of Applied Science
  • Certification

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