Executive Assistant To Managing Director Resume Example

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Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
Professional Summary

Dynamic Executive-level Business Manager and Executive Administrator with 10+ years of progressive experience supporting top-tier C-level executives possessing multifaceted experience and proven ability to re-energize and restructure organizations in strategic planning, organization, and general

business management in alignment with corporate objectives. Strongly committed to service excellence, quality performance, client satisfaction, and team collaboration.

  • Executive Administrative Support Specialist
  • Excellent Event Planner and Coordinator
  • Organization Skills
  • Project Management
  • Loyal and Discreet (maintain confidentiality)
  • Travel Planning & Logistics
  • Master Calendar Management
  • Manage Expense Reports
  • Skilled Multi-tasker
  • Microsoft Office
  • Effective leader
  • Business Development
Work History
Executive Administrator to Managing Director, 10/2018 to 04/2020
Bluecross Blueshield Of South Carolina Tennessee, IL,
  • Contribute to smooth business operations by planning and organizing meetings and conferences, including TP room reservations, video and web conference calls setup
  • Handle logistics for offsite meetings, catering, agendas, and travel arrangements
  • Submit expense reports using Concur tool
  • Arrange Domestic and International travel
  • Managed social media accounts for Managing Sales Director, generating interest for existing and upcoming products. Screened & uploaded relevant content from elevate to maintain active social activity
  • Responsible for event planning and managing quarterly budgets; including Team Building, Corporate Holiday Party, Thanksgiving Luncheon, booking reservations, and volunteer activities
  • Take notes during meetings and follow up on action items on behalf of executive, as appropriate
  • Serve as point of contact between Executive and direct reports, extended teams, customers, & partners
  • Managed sensitive information with discretion while providing administrative support to executive teams
  • Managed internal communications for Managing Director's business organization
Executive Admin to VP /Business Office Manager, 05/2010 to 10/2018
Sonic Morristown, TN,
  • Successfully assist Vice President manage consumer sales department for 8+ years
  • Produced monthly and yearly sales reports using advanced Excel spreadsheet functions
  • Processed purchase orders, sales orders, quotes, and billed invoices to clients
  • Handled highest volume of international account, generating more than $20 million in revenue every year
  • Planned, coordinated and controlled daily operations of organization
  • Tracked and recorded expenses and reconciled accounts to maintain accurate, current and compliant financial records.
  • Improved office operations by automating client correspondence, record tracking and data communications.
Account Executive, 02/2004 to 04/2010
Shell Lumber And Hardware City, STATE,
  • Addressing customer inquiries, problem solving providing special order sales information and updates
  • Described products to customers and accurately explained details and care of merchandise
  • Communicated with vendors regarding backorder availability, future inventory and special orders
  • Provided elevated customer experience to generate loyal clientele
  • Handled daily heavy flow of clientele
  • Contributed to annual store sales of $3.2 million per year
  • Generate purchase orders, quotes, sales orders and invoices
  • Secured high-value accounts through consultative selling, effective customer solutions and promoting compelling business opportunities.
Restaurant General Manager, 10/2000 to 02/2004
Starlight Diner City, STATE,
  • Reviewed pricing and ordered appliances and supplies
  • Inspected preparation and storage equipment regularly to assess and maintain performance for cost-effective, safe operations
  • Protected business, team members and customers by monitoring alcohol consumption and keeping operation in line with legal service requirements
  • Prepared restaurant business plan by reviewing demands, analyzing competitors and developing projections for sales and finances
  • Set schedules for 30 staff members by planning and designating shifts and hours
  • Set and enforced performance and service standards to keep consistent, high-quality environment devoted to customer satisfaction
  • Oversaw balancing of cash registers, reconciled transactions and deposited establishment's earnings to bank each week
  • Coordinated and organized all restaurant inventory
  • Trained staff on proper customer service procedures as well as safety regulations and productivity strategies
: , Expected in 2020
Digital Marketing Institute - 2020,
BTS: Bachelor of Theological Studies, Expected in 2015
Latin University of Theology - Miami, FL

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Resume Overview

School Attended
  • Digital Marketing Institute
  • Latin University of Theology
Job Titles Held:
  • Executive Administrator to Managing Director
  • Executive Admin to VP /Business Office Manager
  • Account Executive
  • Restaurant General Manager
  • BTS