executive assistant to founder vice chairman and office manager resume example with 20+ years of experience
JessicaClaire
, , 609 Johnson Ave., 49204, Tulsa, OK100 Montgomery St. 10th Floor
Home: (555) 432-1000
Cell:
resumesample@example.com
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Summary
A high energy, creative and dedicated professional with extensive experience optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable leader, manager and support specialist that blends advanced organizational, technical and business acumen and excels in challenging and competitive environments. Works effectively with cross-functional teams in ensuring operational and service excellence with a proven history of fostering initiatives to meet team, individual and management objectives.
Skills
Impeccable organization & multi-tasking
Exemplary verbal and written communication
Tactical negotiator & problem solver
Budgetary planning and oversight
Scheduling, calendar and travel management
Strategic planning & project implementation
Time Management
Expense reporting
Event planning and coordination
Self starter, adaptable and discreet
Experience
Executive Assistant to Founder/Vice Chairman and Office Manager, 02/2016 to Current Chilton Trust – City, STATE,
Manage all travel arrangement and calendars for Vice Chairman and select senior executives. Ensure bookings adhere to personal preference while maximizing cost-efficiencies
Read, research and route correspondence; draft letters, documents and reports; collect and analyze information; initiate communication saving Vice Chairman extensive time
Create, format, edit presentations, reports and corporate advertising to ensure clean effective design
Establish strong relationships with clients, client gatekeepers and third party vendors to gain support and effectively achieve results; high-value networking
Track, report and manage expenses for six senior executives including marketing budget oversight
Prepare/coordinate/oversee all elite onsite and offsite client/prospect events - negotiate favorable rates with vendors
Liaise with building contractors and designers acting as primary point-of-contact for constant building maintenance
Oversee office inventory including ordering, stocking and receiving shipments
Maintain impeccable office organization to support efficiency, professionalism and performance objectives; manage all office invoices and payment
Use judgment and initiative in handling confidential matters and requests
Handled project tracking for the opening of 3 new office locations, including budgets, time lines and furniture ordering
Executive Assistant, Part Time , 07/2007 to 02/2016 GULFSTREAM GROUP – City, STATE,
Assistant to the CEO of a private Real Estate Business
Exercised discretion and independent judgement with strong organizational skills that reflected the ability to perform and prioritize tasks with excellent attention to detail
Improved office efficiency by implementing new office procedures and introducing additional time-saving measures
Revised and maintained master calendar to coordinate meetings and events
Took detailed notes in meetings and disseminated information afterward.
Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars
Opened, read and drafted responses to emails, letters and correspondence for executives
Director of Marketing and Membership, 07/2004 to 07/2007 THE SAILFISH CLUB OF FLORIDA, Private Club – City, STATE,
The oldest continuously operating private Club in Palm Beach offering Club activities and fine dining
Reported directly to the General Manager as a member of the management team; created agendas, attended and transcribed notes for all monthly Club Board Meetings
Developed and implemented new marketing strategies leading to increased membership and participation
Oversaw and managed all new member applications from submission to initiation; liaison between Club management and new members
Designed, coordinated and managed all Club events with detailed precision and cost saving negotiations with entertainment vendors to drive long-term increase in membership
Directed the overhaul, redesign and publishing of the Club’s monthly in-house publication increasing member participation leading to increased revenue
Editor and content author of the new monthly In-house publication
Vice President of Marketing and Sales Support, 04/2000 to 07/2004 MTW CORP, Developer Of Component Based Software – City, STATE,
Created new corporate identity and aggressively implemented innovative marketing and trade show campaigns increasing lead generation tenfold
Introduced structure and procedures streamlining lead generation and increased sales opportunities
Implemented sales support division providing high quality national pre and post sales support by delivering concise, pre-developed presentations and system demonstrations
Authored and managed the creation of all marketing and sales collateral and product demonstrations and presentations
Core negotiator with all Public Relations / Advertising firms increasing company profile and image
Director of Marketing and Sales Support, 05/1994 to 04/2000 THE LEVERAGE GROUP, Developer Insurance Software – City, STATE,
Cost effectively implemented and managed all innovative marketing, sales campaigns and new product development leading to dramatic growth in leads and sales
Lead presenter and demonstrator of high dollar software systems significantly contributing to an increase in sales
Broadened product marketability by cultivating and managing media and analyst relationships and other strategic influences
Created, tracked and managed multi-million dollar marketing budgets consecutively closing each year under budget
Managed, coordinated and attended industry trade shows
Designed and authored all marketing materials and advertisements increasing exposure and bottom line revenue
Education
Bachelor of Arts: Communications, German Minor , Expected in to University of New Hampshire - , GPA:
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Resume Overview
School Attended
University of New Hampshire
Job Titles Held:
Executive Assistant to Founder/Vice Chairman and Office Manager