Skillful and dedicated Executive Assistant with extensive experience in the coordination, planning and support of daily
operational and administrative functions in a highly confidential environment. Works with a sense of urgency to anticipate
the needs of senior-level executives.Executive Assistant who is skilled at multi-tasking and maintaining a strong attention to detail. Employs professionalism and superior communication skills to meet client and company needs.
Microsoft Office proficiency Invoice processing
Proper phone etiquette Works well under pressure
Articulate and well-spoken Appointment setting Visio Software: Oracle and Lotus Notes
Microsoft Office - Excel, PowerPoint, Word and Access
Desktop Publishing Software
Articulate and well-spoken
Administrative support specialist
May 2016 was awarded the Spot Award for
Executive Assistant November 2011 to CurrentJohnson Electric － Vandalia, OH
Arranged appropriate travel, visas, agendas, necessary contacts and country information. Scheduled Board of Directors meetings and assisted with meeting materials and agendas. Maintained and coordinated executive and senior management vacation, day-to-day meeting and travel schedules. Collaborated with other administrative team members, human resources and the finance department on special projects and events. Provided logistical support to visiting executives in coordination with other Executive Assistants. Wrote and distributed meeting minutes to appropriate individuals. Created and maintained computer- and paper-based filing and organization systems for records, reports and documents. Served as Executive Assistant to the national sales manager, marketing manager and senior product managers. Approved travel expenses and reimbursement requests.
VP of Business Development for a multi-million global industrial organization.One of the world's largest providers of motion subsystems and motion components for automotive and industrial applications Arrange appropriate travel, visas, agendas, necessary contacts and country information.Schedule Board of Directors meetings and assisted with meeting materials and agendas.Maintain and coordinate executive and senior management vacation, day-to-day meeting and travel schedules.Collaborate with other administrative team members, human resources and the finance department on special projects and events.Provide logistical support to visiting executives in coordination with other Executive Assistants.Work very closely with our colleagues in our corporate headquarters in Hong Kong and our plant offices in Mexico.Handle and distribute all incoming and outgoing mail.Manage travel expenses and reimbursement requests.
Executive Secretary March 2002 to November 2011Ohio Lottery Commission － Dayton, OH
Provided Administrative support to Regional and State wide Management with a demonstrative ability to improvise, improve procedures and meet demanding deadlines.
Served as primary point of contact for and liaison between management, sales teams, personnel, agents and customers.
Maintained written and oral communication skills, problem resolution abilities.
Supplied weekly sales reports and agent report updates to regional staff.
Managed lottery agent bond, licensing, accounts and applications issues on a weekly basis.
Organized the details of special events, agendas and itineraries.
Oversee and maintained extensive files for all sales agents and their prospective districts.
Communicated and assisted daily to the public with claim procedures, lottery game rules and regulations as well as handle inquiries.
Administrative Assistant / Volunteer Coordinator April 2000 to February 2002AIDS RESOURCE CENTER OF OHIO AIDS Foundation Miami Valley － Dayton, OH
Accomplishments include recruitment, training and on-going supervision of the volunteers for AIDS Foundation Miami Valley's programs and special events.
Work collaboratively with Director of Programs and Director of Development to coordinate program specific volunteer support.
Provide materials to Directors for newsletters, web site and other printed material as well as statistics and reports.
Established a system to accept inquiries and applications for potential volunteers, screen and orient volunteers.
Created and maintained a database to track volunteers work activities and hours.
Created a network with other volunteer coordinator of different agencies and non-profit organizations.
Assist in general office duties.
Bachelor of Science : Psychology Industrial Psychology and also Counseling, 1998FLORIDA INTERNATIONAL UNIVERSITY － Miami, FL, USAPsychology Industrial Psychology and also Counseling
Coursework in Administrative Technology
Administrative, Administrative support, Appointment setting, Articulate, attention to detail, automotive, Business Development, oral communication, Customer service, database, Database management, Desktop Publishing, Fluent in English, special events, senior management, finance, general office duties, human resources, Invoice processing, Lotus Notes, Director, materials, meetings, Access, Excel, Mail, Microsoft Office, PowerPoint, Word, Works, network, newsletters, Oracle, personnel, problem resolution, problem solver, profit, recruitment, sales, sales reports, Spanish, statistics, supervision, phone etiquette, Time management, Visio, web site, written