Resourceful Executive Assistant adroit at coordinating international travel, organizing large scale meetings, and managing third party vendors. Highly self motivated with a persistent work ethic. Able to multi-task and maintain a strong attention to detail. Operate professionalism and superior communication skills to meet client and company needs.
Meeting and travel support
Planned a Corporate Annual Meetings for over 100 guest with only a 1 month time line with little to no mistakes and saved the company an amount of money on the vendors we used for hotel accommodations, corporate apparel and Corporate Event . Assisted in a very extensive expense report that was over a year old and was able to execute the report with no errors.
07/2016 to Current
Executive Assistant CFOHearing Lab Technology, LLC － Grand Prairie, TX
Duties as an EA to EVP/COO, EVP/CFO, VP of HR and Director of Training include the following
Greeted visitors entering the office, determined nature of visit and directed them to appropriate destination.
Create and order company apparel (polos, bags, office supplies, banners)
Negotiate with Hotels and Car agencies for annual contracts.
Purchase all travel needs for Executives including hotel, flight and rentals.
Distribute company wide announcements email and letters, book conference rooms, and coordinate catering for board members.
Plan company meetings along with catering necessities such as (Halloween, Thanksgiving, Christmas, New Year's parties)
Manage executives calendars, schedule meetings, appointments and set up video conference calls with prioritization.
Be point of contact for executives and able to respond to request for information from outside clients and corporate high executives in a professional, courteous and timely manner.
Support executives in meetings when traveling by providing them all required documents and files in hand.
Produced time sensitive correspondences, memos, tables, spreadsheets and presentations to executives when needed.
Managed Expense reports for self and executives and submitted in timely manner with no supervision.
Assist with team building initiatives and overall support for Talent development, Human Resources and Production team.
Travel out of state with Executives if needed assistance.
Coordinate Corporate Training schedule and accommodate trainees in hotel.
Ordered Catering for Training team that comes in 3 weeks out of the month.
Followed up with Director of Training in all meetings to verify if any support is needed.
Was point of transportation for President or any executive that has landed in DFW/Love field with company vehicle.
Assisted Accounting by sending out Sales reports every hour 5 days out of the week.
12/2015 to 04/2016
Human Resource AssistantPLH Group － Irving, TX
Coordinated benefit enrollments, changes and terminations through HRIS: registered associates information into the insurance plans website, set up payroll deductions for benefits, and sent out COBRA initial notices,.
Created excel spreadsheets with employees information to send to vendors.
Updated spreadsheets and created power point presentations for HR to present to new hires and Rehires.
Created Benefits Guides and employer notices in Spanish for Spanish speaking employees.
Created letters to employees about benefits and 401(k).
Provided support and assistance to Human Resource department with any issues they need assistance in.
Uploaded information manually to vendors if needed.
Created/Modified ACA reports for upper management review.
Assist with FMLA and workers compensation claims.
Created and ran reports through payroll and HRIS including report information for audits, payroll and benefits.
Participated in system testing and identification of system and user interface issues.
Accomplished annual and ongoing eligibility and enrollment for client's health and welfare benefit programs.
Update heavy data entry for clients that request manual updates.
Communicate with HR/clients as needed for assistance with issues regarding benefits.
Test enrollment website for HRIS at clients request before open enrollment to make sure all possible elections are saved and submitted to appropriate carriers.
Create and send new hire packages that include new hire letters.
Follow up with new hires to make sure employees were enrolled in coverage within their timeframe.
Held benefits and payroll training for all new employees in the HR department.
Process life events to adjust employee's benefits that correlated to their life change.
Update in IRS regulations for new hires and life events.
Send termination letters and enrollment reminders to clients.
Verify employees dependents by requesting all valid government issued ID's such as: marriage certificates, birth certificates and adoption documents.
Respond and enroll all employees' dependents that were sent by court for a Qualified Medical Support Order (child support notice) within a timely manner.
Assist employees with unpaid or rejected claims.
Will correspond with carrier and Doctors to have issue resolved, if claim was not paid, a process for an appeal would start.
Update employee's demographic information with payroll and enrollment systems.
Create weekly financial reports of Health Savings Account changes or enrollments, new hires and terminations for the financial analyst's record keeping and payroll adjustments.
Inbound/outbound via calls/emails with over 20 clients to assist them with any issues they are having.
Assist employees who are eligible for COBRA, to enroll and provided them information such as monthly premiums and carrier information.
High School DiplomaMacarthur High School － Irving, TX
Business ManagementTCC ArlingtonBusiness Management
skills with attention to
detail. Strong problem solving skills and next step thinking. Brings creativity
to the team and provides better ways to produce results.
skills and has worked with high level executives. Able to work in a fast
environment with little to no break. Experience in handling confidential data
in a discreet manner. Able to support many clients. Able to work independently
and also team – oriented.
Proficient in Outlook, Excel, word knowledge, PPT. Typing
skills of 60 wpm. Strong knowledge of Sharepoint, HLMS, Ultipro, HRIS,