Executive Assistant with 15 + years of Managerial and Administrative skills. Expertise in organizational management and leadership. Proven abilities to supervise, multitask and follow-up Proficiency in Microsoft Office: MS Word, Excel, Access, Powerpoint Result driven and commitment-oriented individual, building strengths in an organization, time-management andprofessionalism
Knowledge of computer systems; Microsoft Office Applications, Outlook, E-Verify, Justice Center (Fingerprints)
Weston UnitedMarch 1998 to August 2014Executive Assistant Manhattan, NY
Assist CEO and COO of a $105 million non-profit mental health agency with day-to-day operations ensuring administrative tasks are completed proficiently and in a timely manner Built strong relationships with the Board of Directors, Executive and Managerial Staff Administrative support to the Board of Directors and CEO Schedule and coordinate meetings of the Board of Directors, Finance Committee, Executive Committee, Management and staff Take minutes, transcribe and distribute quarterly Board of Directors, Finance Committee and Executive meetings Monitor incoming and outgoing electronic communications to ensure timely responses on behalf of the CEO Coordinate travel arrangements, schedule appointments and maintain calendar for CEO Prepare CEO for on and off-site meetings and conferences Coordinate and schedule teleconferences providing audio and video Proposal development, i.e., research, proofing/editing, copying and submission Payroll submission for Executive and Management staff Prepare and organize Executive files, memos, correspondence reports, resolutions and minutes Liaison for program and fiscal audits to ensure documentation are in compliance with governmental and state funders Provide and oversee administrative support regarding fundraisers, Annual Holiday Appeals, Organization Anniversary, Staff Recognition Established strong relationship with various vendors receiving 30% off by negotiating pricing and fees, while ensuring the continuation and enhancements of services Create strategic marketing through social media database Construct agency forms to generate an effective communication system throughout the agency Select, supervise, train and evaluate assigned secretarial and clerical employees Supervise maintenance staff to ensure facility is clean, stocked with supplies and well maintained on a daily basis Administer and provide training regarding background checks for potential employees ensuring regulations and guidelines are implemented according to NYS Criminal Justice System.
Solomon Smith BarneyNovember 1996 to February 1998Administrative Assistant Brooklyn, NY
Provided administrative support to the Manager of Document Services Maintained and updated daily inventory submission from vendors throughout the corporation Typed letters, memorandums and correspondence for internal departments Administered weekly departmental timesheets and payroll submission Managed petty cash receipts and distribution of funds Supervised 2 clerical staff New York Committee for Occupational Safety and Health.
March 1995 to October 1996Executive Secretary Manhattan, NY
Direct contact with Board of Directors Assisted Executive Director with writing and typing of memoranda/correspondence and promotional material Provided organizational support for major fundraising events and press conferences Distributed incoming mail to the respective departments/employees in a timely fashion Created organizational forms warranting effective communication Coverage for front desk reception.
Graham Windham Services to Families and ChildrenDecember 1988 to February 1995Administrative Assistant New York Manhattan, New York NY
Administrative support to the Director of Foster Board Home Responsible for opening, monitoring, and distribution of Directors' correspondence Direct contact with foster parents and biological parents regarding placement, family visits, recertification Created spreadsheet regarding the distribution of monthly payments to foster parents Developed and implemented in-house training for wordprocessing and database programs.
The College of New Rochelle2005Manhattan, NY
Crown Business InstituteCertificate
Executive SecretaryBrooklyn, NY