Executive Assistant who is skilled at multi-tasking and maintaining a strong attention to detail. Employs professionalism and superior communication skills to meet client and company needs.
Microsoft Office proficiency
Articulate and well-spoken
Strong problem solver
Works well under pressure
Executive presentation development
Administrative support specialist
Meticulous attention to detail
Proper phone etiquette
Executive Assistant November 2000 to CurrentClover Park School District － Lakewood, Washington
Schedule and organize complex activities such as meetings, travel, conferences, community events and departmental activities.
Knows when to contact and inform the board of directors.
Prepares agendas for numerous staff meetings.
Prepares agendas for school board meetings and makes other arrangements.
Records and finalizes school board meeting minutes as part of agencies historical record.
Delegates work to appropriate administrative offices and tracks outcomes.
Drafts letters and other communications such as executive summaries, memos, charts, tables, graphs, business plans, etc.
Reviews and re-writes speeches, letters, memoranda and other forms of written communication for Superintendent and other administrators as needed.
Handles the office budgets and makes appropriate expenditures.
Handles special and unusual requests often-times calling upon other departments.
Listens to unhappy clients and puts them at ease.
Assists school board members with special requests.
Coordinates special recognitions and events.
Provides perspectives and input into decisions.
Facilitated the superintendent selection process.
Performs desktop publishing.
Creates and develops visual presentations for the superintendent.
Act as a liaison with other departments and outside agencies, including school board members, and federal, state, county or city officials.
Handles confidential and non-routine information and explains policies when necessary.
Work independently or within a team on special non-recurring and ongoing projects, at the request of the superintendent which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures, etc.
Serve as notary public for district matters.
Prepare quarterly public disclosure report.
Administrative Assistant 5 for Regional Administrator July 1998 to November 2000Department of Corrections － Tacoma, Washington
Policy coordinator for West Central Region (King and Pierce County).
Drafted complex correspondence on behalf of regional administrator.
Participated on Statewide Work Release Oversight Committee, and various quality improvement teams.
Developed regional commute trip reduction plan in accordance with Governor's mandate.
Prepared agendas and finalized minutes for executive management team consisting of two prison superintendents, three community corrections field administrators, one prerelease superintendent, one correctional manager, and one regional administrator.
Track budget expenditures for regional office.
Maintained legal files.
Supervised one clerk typist.
Small Business Owner June 1996 to November 2014Low Cost Signs, Inc － Tacoma, Washington
My husband and I owned and operated a small business in for Tacoma 17 years.
We serviced, manufactured and retailed electrical signs.
I was responsible for human resource management, bookkeeping, and payroll; while my husband managed the day to day operations.
During that period, we also owned a small restaurant.
We closed the sign company and later closed the restaurant and use the space as a rental.
Administrative Assistant Job Coordinator and Tort Claims Manager March 1994 to July 1998Washington Corrections Center for Women － Purdy, Washington
Provided administrative support to Assistant Superintendent of Operations.
Managed JOBS Programs for 800+ offenders within correctional facility for minimum, medium, and close custody offenders.
Conducted weekly social responsibility training to incoming offenders.
Organized work crews for project work inside and outside of prison environment.
Assisted staff with composition and revision of field instructions and policies to ensure compliance with RCWs, WACs, and other policy directives.
Coordinated field instruction audits.
Created field instruction checklist to ensure consistency.
Managed tort claims.
Ensured tort claim investigations were initiated and finalized in a timely manner.
Complete quarterly report for Superintendent.
Provided support to emergency response team.
Organized and created emergency action log checklists, and maintained files.
Also participated in training activities.
Participated in three-month internship as Correctional Investigator I.
Interviewed offenders, coordinated with outside law enforcement at local, state and federal level.
Conducted internal staff investigations as well.
As delegated by Association Superintendent of Operations, planned, directed, and coordinated comprehensive studies on special projects.
Human Resources Assistant
Program Representative September 1991 to March 1994Department of Transportation － Olympia, Washington
Provided support to training manager of technical/professional program.
Planned, scheduled, and coordinated training with in-house, private and federal consultants.
Processed payment vouchers and tracked annual $800 thousand training budget.
Contracted consultants, coordinated training, and identified training participants based on training matrix needs.
B.S : Business AdministrationUniversity of Phoenix － WashingtonBusiness Administration