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Executive Assistant Resume Example

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EXECUTIVE ASSISTANT
Career Overview
Reliable and motivated Administrative Assistant bringing 34 years of experience supporting various levels of management and committed to quality performance and achievement of organizational objectives
Skill Highlights
Microsoft Office (Word, Director of Labor Relations PowerPoint, Excel, and Access) as well as Self-directed, results-oriented, attention to detail PeopleSoft, Time Accounting System (TAS), and and accuracy Learning Management System (LMS)
Professional Experience
Bath Iron Works Corporation May 2007 to Current Executive Assistant
  • Provide administrative support to the Vice President Engineering (VPE) and Dept.
  • 0140 employees Assist with the overall administration and general management of the Engineering Division, providing guidance to division management on administrative issues and mentoring administrative staff Coordinate and assist with workforce ranking, downsizing process, and salary plan actions as required for the Engineering Division; maintain/track salary reserve budget Manage the Engineering Division instant recognition budgets (both cash and certificates/gift cards); provide periodic updates to management and administrative staff Gather data and produce weekly/monthly personnel reports for the VPE and other individuals/groups e.g., PeopleSoft query reports, BMDA union business charging, etc.).
  • Daily Time Accounting System (TAS) verification and resolution of TAS issues as they arise Coordinate all travel for VPE and Dept.
  • 0140 making travel arrangements and processing expense reports Assist in developing PowerPoint presentations for the VPE by gathering information and formatting as required.
  • Act as point of contact for the Division Administer assignment of Engineering parking passes Maintain VPE's frequently changing schedule and resolve scheduling conflicts as necessary Muster coordinator for North Stores Building evacuations Special projects as required.
Bath Iron Works Corporation October 1998 to April 2007 Administrative Assistant
Bath, ME
  • Provided administrative support to the Director of Ethics and his staff in the Training Department of the Human Resources Division Trained myself in the use of Ethics Administration Software and loaded all employee relations historical case data in order to research and provide reports as necessary Provided monthly updates and year-end summary report of the employee "Hot Line" to Corporate Developed a filing/data organization system for the department Developed an exit interview database and provided reports from the data Assisted in annual "Blue Book" training and tracking of information in a database Assisted in the design and development of an intranet site for the department and updated as necessary Company point of contact for the administration of Standard Procedures and organizational charts Administrative role in the Leadership Development Program Back-up to Flight Department Administrator Worked with management negotiating teams during LS6 and LS7 contract negotiations providing administrative support on a full time basis during the negotiation process Dispute Resolution Process (DRP) development, implementation, and administration for salaried employees including database development and tracking system Provided administrative assistance to the Workforce Reduction Review Committee (WRRC) and to the salaried employee ranking process.
Bath Iron Works Corporation April 1997 to October 1998 Executive Secretary
Bath, ME
  • Provided administrative support to the Director of Engineering Planning and Life Cycle Support and others in the Department Monitored training plans and budget Maintained Access personnel database Maintained accurate attendance records for BMDA personnel Ensured timely processing of all employee evaluations (salaried and BMDA) and resultant status change forms Back-up for Engineering VP's Executive Assistant Supported BMDA negotiations.
Bath Iron Works Corporation July 1982 to April 1997 Administrative Secretary
Bath, ME
  • Provided administrative support to various Engineering Division management/departments/groups.
Education
Thomas College 1981 Associate of Science: Executive Secretarial Waterville, ME Executive Secretarial Member of Kappa Delta Nu Sorority
Skills
Accounting System, Administrative, administrative support, analytical skills, attention to detail, Back-up, Book, budgets, budget, charts, contract negotiations, databases, database, database development, employee relations, expense reports, filing, forms, general management, Human Resources, Labor Relations, Leadership Development, Director, mentoring, Access, Excel, Microsoft Office, PowerPoint, PowerPoint presentations, Word, negotiating, negotiation, negotiations, organizational, PeopleSoft, personnel, problem solving, research, scheduling, making travel arrangements, year-end
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Resume Overview

Companies Worked For:

  • Bath Iron Works Corporation

School Attended

  • Thomas College

Job Titles Held:

  • Executive Assistant
  • Administrative Assistant
  • Executive Secretary
  • Administrative Secretary

Degrees

  • Associate of Science : Executive Secretarial

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