executive administrator to the deputy director resume example with 14+ years of experience

Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,

Talented Executive and Management Professional with Executive-Level Administrative Management, Human Resources, Business and Operational Leadership expertise. Multidisciplinary professional exhibiting essential techniques in policy, procedure and process improvement initiatives. Focus on minimizing labor, increasing productivity and maintaining quality in all aspects of administrative support.


· Public Trust (Granted, 2019)

· USAID Confidential Clearance (Granted January2016)

Homeland Security Suitability Eligible

· Motivated and results-oriented with an extensive background in Executive Management

· Excellent verbal and written communication skills, interpersonal skills, and detail-oriented

· Flexible team player who thrives in the ability to effectively prioritize and organize multiple concurrent projects

· Demonstrates practices of office management and administrative procedures

· Advance knowledge of Microsoft Office Suite (Word, Excel, PowerPoint and Project) & Google Suite

·Concur Government Travel System, WebEx, People Soft, Oracle and SharePoint Nexus

Flourish in high pressure and fast pace work environment

12/2015 to Current Executive Administrator to the Deputy Director Amentum | Arlington, VA,

• Serves as the Program Specialist to the Deputy Director and other Senior Executive Staff

• Compile meeting logistics and notes from Senior Staff meetings

• Manage excel spreadsheets for tracking action items and correspondences

• Schedule meetings for Deputy Director and manage calendar

• Manage onboarding of contractors and provide status updates for security clearances

• Facilitate badging, network/computer access, andoffice space management support with the Office of Security for new employees’

• Manage Contract Specialist Continuous Learning Points in FAITAS

• Assist the Training Development team with training materials for instructors and attendees

• Assist Senior staff with domestic and international travel using Concur/E2 Solutions

• Manage expense reports for all travel and submit for approval

Eliminated project lags by organizing works-in-progress and delegating tasks.

Coordinate and managed event-planning logistics, budget administration and team oversight.

Set up and maintain physical and electronic filing systems to maintain organizational efficiency.

11/2014 to 12/2015 Program Management Specialist to the Chief Tech Brewer Science | Rolla, MO,

• Screened and respond to all incoming department calls, inquires, and e-mails

• Prepared, review, and edit memorandums, reports,charts, and briefing materials for senior staff.

• Assisted with weekly staff reports for contract employees and civil servants

• Coordinated department meetings and assisted with preparation materials for PowerPoint presentations

• Managed requests according to priority, importance, deadlines, and workloads on weekly basis

• Prepared and maintain senior management monthly expense reports in various Excel spreadsheets

• Prepared extensive domestic, international and sponsored travel arrangements, processed vouchers and reimbursements within thee Executive department using Concur

• Established and maintained an electronic filing system for sensitive documents within the department in an archived database

• Processed contract expense reports for senior management review on a monthly basis

• Established and maintained contract program budgets spreadsheets in Excel

• Received and responded to member inquiries for updates on contact information for monthly and annual meeting

• Assist with the NASA Tech Transfer Program monthly meetings

  • Fostered client and vendor relationship building through consistent and effective communication.
09/2012 to 10/2014 Program Management Support Specialist U.S. Department Of Education | City, STATE,
  • Performed complex secretarial and administrative detail work for the Program Deputy Assistant Secretary
  • Assist Chief of Staff and Program Deputy in meetings and preparing project materials.
  • Oversaw special event calendars for Executive group, factoring in availability and expected operational demands to keep workloads in balance
  • Managed the execution of all travel arrangements using federal travel regulations and Concur and E2
  • Prepared detailed itineraries upon booking to ensure accuracy of reservations and provide confirmation to Deputies.
  • Compared information and coordinated with other Executive Assistants to arrange accommodations, transportation and personal assistance, providing logistical support to visiting executives.
  • Respond to emails on behalf of the PDAS and Chief of Staff determining priorities and importance.
  • Created memos and letters for appropriate staff.
  • Assisted with hiring initiatives and onboarding of new employees
01/2007 to 09/2012 Human Resources Specialist U.S. Depart Of Homeland Security | City, STATE,
  • Complete sensitive Human Resources documents for new hires i.e. Clearance packets an new hire orientation.
  • Compose, type, and distribute meeting notes, routine correspondence, and reports for Sr. Humans Resources Directors
  • Manage Human Resources tracking system with new employee training courses for the department.
  • Assist with security clearances for Human Resources and the Security Department.
  • Prepared employees for assignments by establishing and conducting orientation and training programs.
  • Partnered with senior leadership to establish and develop corporate and HR policies and procedures.
  • Planned recruitment events for interested applicants and organized onboarding activities for newly hired employees.
  • Worked closely with HR business partners to facilitate year-end talent reviews and articulate team strengths.
  • Helped training and development staff with all aspects of training coordination.
  • Onboarded new staff and facilitated new hire orientation.
  • Developed process improvements and streamlined procedures to effectively resolve employee discrepancies.
  • Assessed and filtered resumes from potential job candidates to determine qualified individuals.
Education and Training
Expected in 12/2013 Bachelor of Arts | Business Management University of Phoenix , Greenbelt, MD, GPA:

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Resume Overview

School Attended

  • University of Phoenix

Job Titles Held:

  • Executive Administrator to the Deputy Director
  • Program Management Specialist to the Chief Tech
  • Program Management Support Specialist
  • Human Resources Specialist


  • Bachelor of Arts

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