Executive Administrator Director Of Ministry resume example with 13 years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,
Professional Summary

Proficient in scheduling interviews, posting job openings and performing various administrative tasks. Responsible HR Assistant with strong knowledge of office administration and common human resources operations. In-depth understanding of customer service, data entry and file management. Highly skilled in reviewing policies and suggesting actionable improvements aligned with industry best practices.

  • Certified Professional Life Coach
  • Conflict management
  • Office administration
  • Scheduling
  • Process improvement
  • Relationship development
  • HR policies
  • Administrative support
  • Expert Computer literacy including Office 365 and GSuite
  • QuickBooks proficient
  • Business writing
  • Event Planning
  • Spreadsheets
  • Calendar Management
  • Compensation and benefits
  • Employee training and development
Work History
12/2017 to 01/2020 Executive Administrator, Director of Ministry Erik's Bike Shop | Richfield, MN,
  • Effectively managed and processed sensitive or confidential information and escalated the information to the proper staff to determines the appropriate course of action, referral, or response.
  • Coordinated work activities of subordinates and staff relating to employment, compensation, labor relations and employee relations.
  • Delivered the final result of appropriate disciplinary action against employees who violate rules and regulations and addressing employee grievances.
  • Designed employee engagement plans for multiple church events and programs, getting necessary budget approval and initiating activities.
  • Trained employees in the various HRS time and labor systems.
  • Generated official internal documents such as offer letters, appointment letters, salary slips, and warning letters.
  • Coordinated extensive and complex domestic travel for all Ministry Staff and visiting contractors.
  • Created Contractor Management Policy to facilitate timely and accurate contractor payments.
  • Assisted with meetings and presentations within company.
  • Maintained and scheduled complex calendars.
  • Offered office-wide MS Office software support and training, including troubleshooting issues and optimizing usage.
  • Conducted thorough research using diverse resources to assist professional staff with routine and special project tasks.
11/2016 to 08/2017 Executive Administrative Assistant Astera Credit Union | Lansing, MI,
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president, and executive vice president.
  • Organized and updated schedules for more than four executives.
  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
  • Created and designed weekly investment informational updates for Partners' into one location and updated.
  • Interacted with vendors, contractors, and professional services personnel to receive orders, direct activities, and communicate instructions.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team efficiency.
  • Served as an informational liaison for the internal/external clients and Partners.
  • Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
06/2015 to 11/2016 Executive Administrative Assistant / Office Manager ComRent International, LLC | City, STATE,
  • Office Manager & executive administrator for Chief Executive Officer, Chief Financial Officer, Vice President of Sales, and Vice President of Special Projects.
  • Executed outstanding meeting support to include planning, travel arrangements, expense reporting, and liaison between the executives and internal/ external clients.
  • Assisted with Board of Directors meetings, conference, planning, documents, and agendas.
  • Arranged corporate and office conferences for company employees and guests.
  • Maintained executive and senior management vacation, day-to-day meetings, and travel schedules.
  • Tracked and recorded over 200 expenses and reconciled accounts to maintain accurate, current, and compliant financial records
  • Collaborated with other administrative team members, human resources, and the finance department on projects and events while maintaining strict confidentiality.
  • Provided complete meeting support, including materials preparation and notes or minute taking.
  • Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.
  • Compared vendor prices and negotiated for optimal savings resulting in $10,000 savings.
06/2006 to 03/2015 Executive Assistant Harris IT Services | City, STATE,
  • Successfully oversaw daily office operations for a staff of 25 employees while coordinating, scheduling, and arranging meetings and travel calendars, including business and social events.
  • Input all data into system using PeopleSoft and recorded order updates with 92% accuracy.
Expected in 12/2021 Bachelor of Science (B.S | Human Resources Management University Of Maryland, College Park, MD GPA:

GPA: 3.5

  • Majored in Human Resources Management
  • Coursework in Organization Culture, Social Psychology, and Labor Relations
Certified Professional Coach Certified Life Coach

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Resume Overview

School Attended

  • University Of Maryland

Job Titles Held:

  • Executive Administrator, Director of Ministry
  • Executive Administrative Assistant
  • Executive Administrative Assistant / Office Manager
  • Executive Assistant


  • Bachelor of Science (B.S

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