Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,
Professional Summary
Highly motivated administrative professional with successful track record of 20+ years providing complex and highly confidential administrative support to C-level senior management. Self-starter with exceptional interpersonal and organizational abilities and a proven history of managing multiple projects simultaneously while supporting daily operations. Expertise in calendar management, meeting coordination, travel arrangements, expense reporting and budget administration. I will add value as a member of the team through strong administrative, organizational, technical and communication skills.
  • Results-oriented
  • Dedicated team player
Work History
03/2014 to 10/2014 Executive Administrative Assistant Forward Air | Earth City, MO,
  • Founded in 2001, Code42 is best known for CrashPlan, a system that manages and protects your digital life with easy-to-use software and high-performance hardware storage.
  • Coordinate and perform administrative duties for Engineering Vice President (and Co-Founder), Engineering Leadership Team plus General Counsel team including making travel and meeting arrangements, screening calls, managing budget and customer relations, planning and scheduling meetings and appointments Prepare agenda for and attend weekly engineering leadership team meetings: take and transcribe minutes, track weekly To Do Manage and maintain executives' schedules including special needs associated with meetings Handled confidential and time-sensitive personnel and company/client transactions Administered, coordinated and managed bi-annual review process for 100+ team members Update delegated tasks to ensure progress to deadlines Organized and maintained files and records.
08/2012 to 03/2014 Executive Assistant to CEO Kronospan Holdings Ltd. | Clarion, PA,
  • A joint venture of U.S.Bank and Visa Corporation, Syncada is an independent B2B payment network for processing, paying and financing invoices.
  • In October 2013, the joint venture of Syncada dissolved at which time I became an employee of U.S.
  • Bank, supporting the CFO and Senior Vice President, Head of Marketing and Product Management in the Corporate Payment Systems Divison Prepare agenda for and attend weekly executive leadership team meetings: take and transcribe minutes, track weekly To Do list and PTO schedules Manage CEO and CLO's complex and frequently changing travel arrangements while keeping costs down Work proactively with executives to anticipate needs and prioritize calendars Coordinate all arrangements for high-profile meetings, including board meetings, quarterly and annual meetings as well as worldwide all employee meetings Drafted and edited company-wide announcements Administer external contact listings for CEO and CLO Research and summarize data as requested; prepare reports for senior management team as needed Develop and implement new ideas and methods to improve office management Serve as tenant warden Member of the Employee Activities Committee, organizing numerous group events.
01/2005 to 08/2012 Executive Assistant Beacon Roofing Supply, Inc. | San Marcos, TX,
  • Rust Consulting is a project administrator serving clients in the legal, public, and business sectors.
  • Rust helps clients design, implement, and manage complex and time-sensitive projects, such as class action settlements.
  • Executive/personal administrator to company executives with direct reporting relationship to the President Managed and coached the receptionist and two administrative professionals Coordinated travel for executives ensuring the most cost-effective arrangements Directed the creation of additional work stations when awarded administration of multi-million dollar class action settlements teaming with IT for workstation setup, project managers to relocated staff and assign dates/times to ensure no downtime Corporate event planner for company outings, monthly and quarterly town hall meetings, annual administrative professionals lunch, customer service representatives week and holiday luncheons to ensure successful events.
1998 to 2005 Executive Assistant Beacon Roofing Supply, Inc. | Aurora, CO, McGladrey LLP is the leading U.S. provider of assurance, tax and consulting services focused on the middle market. McGladrey is a licensed CPA firm serving clients around the world through RSM International.
  • Coordinated and supported Board of Directors and Executive Committee
  • Traveled with Board to meeting sites to ensure complete meeting success, including producing meeting materials, negotiating hotel and vendor contracts
  • Negotiated hotel and vendor contracts to ensure best rates.
  • Led and participated in meetings of the administrative team
  • Served as back-up office manager
  • Key member in the implementation and due diligence process in the combination of two business practices
  • Improved employee engagement by planning and hosting United Way campaign with weekly guest speakers, planned the Reuben Lindh fundraiser, adopting several needy families.
Expected in Medical Secretary Degree | Southeast Technical Institute a/k/a Winona Technical Institute, Winona, Minnesota GPA:
Expected in High School Diploma | Red Wing High School, Red Wing, Minnesota GPA:
administrative, B2B, back-up, budget, bi, hardware, Consulting, contracts, CPA, client, clients, customer relations, customer service, due diligence, event planner, senior management, financing, Leadership, legal, managing, market, Marketing, materials, meetings, negotiating, network, office manager, office management, organizing, personnel, Product Management, producing, progress, receptionist, reporting, Research, scheduling, settlements, tax, travel arrangements

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School Attended

  • Southeast Technical Institute a/k/a Winona Technical Institute
  • Red Wing High School

Job Titles Held:

  • Executive Administrative Assistant
  • Executive Assistant to CEO
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  • Medical Secretary Degree
  • High School Diploma

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