executive administrative assistant resume example with 3+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - : - -
Professional Summary

Versatile, focused and enthusiastic Administrative and Operations professional with expertise in problem solving, communication, planning and prioritization skills. Exceptional leadership with an eagerness to contribute to team success through hard work, attention to detail and excellent organization skills. Driven, resourceful and skilled in keeping operations smooth and efficient. Sophisticated and graceful in managing high-volume workloads in rapidly changing environments. Motivated to learn, grow and excel in fields of interest.

  • Leadership
  • Strong Work Ethic
  • High Morals
  • Executive/Administrative Support
  • Strategic Planning
  • Resourceful
  • Adaptable
  • Time Management
  • Applied Behavior Analysis
  • Personable
  • Microsoft Team
  • Google/Microsoft Suites
Expected in 12/2017 to to
Bachelor of Arts: Social Sciences/Sociology
University Of California, Riverside - Riverside, CA
Work History
10/2019 to Current
Executive Administrative Assistant Championx Corp. Dilley, TX,
  • Directly supported Executive Vice President with any and all tasks of business to improve overall success of rapidly growing retail company in fairly new market.
  • Provided administrative support to senior leadership while maintaining strict confidentiality.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
  • Orchestrated successful monthly meetings with USA leadership field team- including researching, creating and revising all materials needed, associated travel for all attendees, facilities and support services.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data for EVP.
  • Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service.
  • Coordinated travel arrangements, including booking airfare, hotel, ground transportation and itineraries.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Researched, proposed and implemented vendor agreements to decrease costs and improve services.
  • Created successful rapport with outside vendors and partners by being direct liaison and face of corporate office.
  • Approved expense reports, budgets and requests from corporate and field teams.
  • Streamlined operations and prioritized tasks, allowing senior executives to increase productivity.
  • Supported Human Resources team with specific tasks to improve productivity (onboarding, daily tasks etc.)
  • Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
01/2019 to 10/2019
Executive Administrative Operations Assistant Liquid Life City, STATE,
  • Supported Chief Executive Officer and Chief Financial Officer with operations optimization and daily coordination for $75,000 per month start-up distribution business.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Protected company assets from loss such as theft or damage by creating strict inventory procedures.
  • Developed and implemented daily operations plans such as delivery routes, employee assignments and promotional strategies.
  • Implemented policies and standard operating procedures for continuous improvement.
  • Executed cold calling/emailing and other marketing procedures to gain new clients and revenue.
  • Forged and cultivated productive relationships with community members and potential partners.
  • Cultivated strong business relationships by providing excellent customer care to maintain and improve customer relations, strengthen loyalty and increase product and service sales.
  • Managed administrative functions, including but not limited to: complex calendar management of account managers, P.O and invoice needs of business and etc.
02/2018 to 01/2019
ABA Behavior Interventionist Autism Spectrum Therapies City, STATE,
  • Delivered individualized, evidence-based Applied Behavior Analysis and behavior intervention plans created by clinical supervisors for children diagnosed with Autism.
  • Collected and maintained records of ongoing assessments, session data and documentation of updates to aid in treatment planning and review.
  • Visited clients at home, school and other settings to leverage expertise and positively impact individuals' lives academically and socially.
  • Maintained caseload of more than 3 children per day in public schools and group home placements.
  • Maintained professional boundaries with parents and caregivers while building strong support networks to support treatment goals.
  • Responded effectively to crisis situations and aggressive behaviors, skillfully mitigating conflicts with proven strategies.

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Resume Overview

School Attended

  • University Of California, Riverside

Job Titles Held:

  • Executive Administrative Assistant
  • Executive Administrative Operations Assistant
  • ABA Behavior Interventionist


  • Bachelor of Arts

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