Seasoned Deputy Director with wealth of continual process and operation improvement experience. Successfully oversees daily operations, planning and quality control, and develops and monitors resources to accomplish accurate processing of weekly Payroll and Timekeeping deadlines. Broad history in establishing standard operating procedures and tracking and reporting processes, tools and information flows. Actively engages direct reports to achieve business goals, tracks progress toward goals and increases effectiveness and efficiency of leaders.
Skills
Staff Management
Process Improvement
Employee Relations
Performance Management
Training Materials
Leadership Development
Business Planning
Work History
12/2002 to Current
Deputy Director of Payroll & TimekeepingBall Corporation – Pittston, PA,
Assist and counsel Director with overall responsibility of managing the Payroll/Timekeeping unit.
Manage, plan and direct work of 4 Timekeepers & 1 City Time Administrator ensuring their compliance with citywide rules and regulations as well as agency procedures on timekeeping matters.
Supervise two payroll processors and one administrative assistant.
Responsible for overseeing accurate processing and reconciliation of time & pay for approximately 500 Mayoral employees and 100 part-time interns under strict weekly deadlines.
Provide counsel on auditing, direct deposit, paycheck calculations, lost checks, collective bargaining increases, W-2 form distribution, overpayments/recoupment & all other payroll actions as well as advancement, hiring and dismissal of unit’s employees.
Accountable for implementing time, leave, overtime and payroll procedures within Citywide guidelines.
Coordinate content of weekly orientation for newly hired employees.
Coordinate with Mayor’s Personnel, Fiscal and Management Information Systems departments to ensure accurate reporting on budgetary actions, leave status changes and overtime to City Hall executives.
Advisor to City Hall Senior Executives and other Mayoral staff on Payroll/Timekeeping Citywide Rules and Regulations.
Coordinate with other City agencies on leave regulations and time transfer issues.
Responsible for interpretation of Citywide Rules and Regulations.
Creation of “traveling” Payroll/Timekeeping data report of staff members tenure with Mayor’s Office when transferring to another City agency.
Recreated and maintained agency’s Payroll/Timekeeping orientation manual.
Works closely with agency’s FMLA and Workers Compensation liaison for matters that overlap with timekeeping.
Managed electronic timesheet project from conception to release.
Managed, reviewed and disseminated frequent changes of Federal and DCAS leave regulations due to COVID.
Transitioned staff from full onsite ONLY work environment to full remote overnight.
Relevant Training: EEO, Prevention of Sexual Harassment, Structured Interviewing and Unconscious Bias, Diversity & Inclusion, Everyone Matters.
Turned mandates into actionable operational strategies.
Modernized operations with strategic process improvements.
Liaised with legal counsel to address legal issues, contract review and governing instruments.
Interviewed, supervised and motivated staff members to achieve optimal productivity.
Coordinated transition and supported staff throughout 2 mayoral transitions.
Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork.
01/2002 to 12/2002
Special Assistant to the Deputy Chief of StaffCity Of New York Office Of The Mayor – City, STATE,
Assisted Deputy Chief of Staff in managing all aspects of the Office of the Chief of Staff.
Liaison for matters dealing with but not limited to Payroll/Timekeeping, Personnel, Management Information Systems (MIS), Fiscal & Administrative Operations.
Implemented policies & procedures with regard to above departments.
Planned, coordinated & managed transition of communication devices from random departments to MIS Department in an effort to have one unit distribute & service all equipment.
Responsible for purchasing, tracking & management of “official gift closet” (adhering to procurement procedures).
Managed database & reporting for communication devices as well as official mayoral gifts.
Delegation of tasks to staff for day-to-day activities & special projects.
Responsible for coordination between Deputy Mayors & Department of Citywide Administrative Services in compilation of updated staffing information for Mayor’s Office annual Green Book submission.
02/1999 to 12/2001
Executive AssistantCity Of New York Office Of The Mayor – City, STATE,
Responsible for performing liaison activities between constituents, community leaders and Mayor’s executive staff.
Assisted in coordination of Mayoral and millennial events: Times Square Fashion Show, Yankee Parades 98’-99’-00’, Brooklyn Cyclones-Opening Day, Crystal Apple Awards.
Intern supervision.
Administrative office management (including but not limited to calendar maintenance, travel arrangements, implementation of filing system and correspondence database).
Drafted correspondence.
Assisted with review of Department of Investigation & Conflicts of Interest Board investigation reports.
07/1998 to 02/1999
Mayoral Office AssistantCity Of New York Office Of The Mayor – City, STATE,
A floating position where administrative support was provided to City Hall executive staff including but not limited to Deputy Mayors.
Prepared letters, memos & responses from the Mayor & counsel as well as other unit heads.
Contact with various City agencies.
Logged incoming and outgoing correspondence.
Sorting & distribution of mail.
Organized meetings & luncheons.
Education
Expected in 2006 to to
B.S: Business Management St. Francis College - Brooklyn, NY GPA:
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