Database Manager Office Manager resume example with 14+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:

Energetic Administrative Professional able to balance a myriad of administrative support duties while keeping office organized and clean. Adept at carrying out various administrative tasks with speed and accuracy, including special projects and events. Proficiency in Microsoft Office and desktop publishing.

  • Information systems management
  • Database administration
  • Continuous process improvement
  • Writing queries
  • Critical thinking
  • Multitasking
  • Customer service
  • Computer skills
  • Time management
  • Leadership
  • Strong listening talents
  • Data entry experience
  • Quality control
  • Great eye for detail
  • Proofreading and editing
  • Excellent spelling skills
  • Report preparation
  • MS Office
  • Project planning
  • People skills
  • Organization
  • Clerical
  • Data management
  • Accounts payable and receivable
  • Report writing
  • Project management
  • Scheduling and calendar management
  • Customer relations
  • Senior leadership support
  • Event coordination
  • File and data retrieval systems
  • Microsoft Office
Database Manager/Office Manager, 07/2014 - Current
Brp Saint Peter, MN,
  • Manage and oversee the school student records online database and on-site records room.
  • Coordinate student enrollment and master course schedule for all Pre-K through 6th grade classes.
  • Monitor and record student attendance.
  • Maintain up to date student health records.
  • Oversee front office operations and manage front desk.
  • Partnered with cross-functional teams on data organization, storage, access and mapping.
  • Created procedures for data sharing and managed incoming and outgoing data files.
  • Resolved information access issues, troubleshooting to improve customer and internal data entry and access.
  • Oversaw day-to-day office operations, including receiving and organizing correspondence, answering and forwarding calls and creating business letters and records.
  • Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
  • Managed office inventory and placed new supply orders.
  • Handled scheduling and managed timely and effective allocation of resources and calendars.
  • Trained and mentored administrative staff members in company policies, daily task execution and industry best practices.
  • Coordinated office activities and operations to secure efficiency and compliance with company policies.
  • Elevated customer satisfaction ratings by resolving client and case issues effectively.
  • Wrote professional business correspondence to maintain strong line of communications.
  • Directed and oversaw office personnel activities.
  • Automated office operations for managing client correspondence, payment scheduling, record tracking and data communications.
  • Planned for major business changes, including system conversions and office moves.
  • Reduced financial discrepancies by accurately managing accounting documentation while maintaining case costs and billing processes.
  • Distributed memos and updates to apprise departments and divisions of corporate objectives and developments.
  • Drafted manuals and resources for identifying access to services.
  • Cultivated community relations and worked with teams to optimize programs.
Vendor Coordinator, 1/1/11 - 4/30/14
Building Controls And Services Overland Park, KS,
  • Served as a liaison between Red Vision and independent title examiners throughout the southeastern and midwestern states to obtain property information reports in a timely manner.
  • Also recruited and contracted new vendors to add to the company's network.
  • Identified new vendors, supported negotiations and coordinated delivery schedules.
  • Added new vendors and products into system and keyed in special shipping codes when needed.
  • Coordinated business requirements with vendors and located new vendors for specialty requirements.
  • Negotiated with vendors to gain optimal pricing on products resulting in substantial increase in profit margin.
  • Managed vendor relations and contracts through strategic partnerships which saved costs and delivered premium contract pricing.
  • Organized and maintained documents, files and records.
  • Created and implemented administrative processes and procedures to prioritize job tasks and establish personnel responsibilities.
  • Communicated company philosophies and policies, demonstrated work routines and documented performance.
Administrative Coordinator, 09/2008 - 12/2010
RedVision Systems, Inc City, STATE,
  • Managed front desk/reception area.
  • Coordinated meeting room calendar, hospitality for visiting clients, organized travel and other meeting related amenities.
  • Compiled weekly and monthly departmental reports.
  • Created and hosted numerous staff morale events and activities. Held multiple positions within a national real estate data company.
  • Organized and maintained documents, files and records.
  • Created and implemented administrative processes and procedures to prioritize job tasks and establish personnel responsibilities.
  • Ordered office equipment and supplies after researching vendors and obtaining quotes.
  • Scheduled maintenance for office equipment to keep machines operating efficiently.
  • Planned and executed successful corporate meetings, lunches and special events for large and small groups.
  • Answered phone calls, provided information to callers and connected callers to appropriate people.
  • Coordinated special meetings and events on behalf of executive leaders.
  • Managed administrative processes and prepared key reports and documentation.
  • Managed and distributed staff contact lists to create lines of communication with partners and co-workers.
  • Assisted Director of Operations with sustainable, scalable administrative operations and project management support.
  • Made travel arrangements and reservations for senior managers.
  • Reorganized meeting spaces to maximize physical space without sacrificing comfort.
  • Created ad-hoc working spaces for traveling workers and contractors suddenly and without notice.
  • Managed daily communications with staff to disseminate schedules and overviews, program updates and announcements.
  • Prioritized tasks to meet deadlines for policy and program initiatives.
  • Coordinated activities and ordered supplies to keep office properly maintained.
  • Answered telephone inquiries and processed incoming and outgoing mail.
  • Answered 75-100 calls per day and directed calls to appropriate individual.
  • Arranged travel arrangements and managed company's schedule.
  • Facilitated and coordinated administrative support for multiple departments.
  • Performed project coordination to prepare meeting minutes, complex reports and spreadsheets.
  • Coordinated logistics for activities and events.
  • Managed incoming and outgoing mail and package activities.
Education and Training
Bachelor of Arts: Film Production; African-American Studies, Expected in 05/2003
University of Central Florida - Orlando, Florida,
  • Florida Bright Futures Scholarship Recipient
  • Member of Zeta Phi Beta Sorority, Incorporated
  • Cultural Arts Director - Campus Activities Board
  • Minor in African-American Studies
  • Major in Film Production - Specialty in Documentary Film
  • Homecoming Committee - Student Government
Associate of Arts: Film Production, Expected in 12/1998
University of Central Florida - Orlando, Florida,
High School Diploma: , Expected in 06/1996
F. W. Buchholz High School - Gainesville, FL
Willing to relocate to:
Additional Information
  • Willing to relocate. Authorized to work in the US for any employer
Spanish :
Negotiated :

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Resume Overview

School Attended

  • University of Central Florida
  • University of Central Florida
  • F. W. Buchholz High School

Job Titles Held:

  • Database Manager/Office Manager
  • Vendor Coordinator
  • Administrative Coordinator


  • Bachelor of Arts
  • Associate of Arts
  • High School Diploma

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