LiveCareer-Resume

corporate executive administrative assistant resume example with 16+ years of experience

Jessica
Claire
resumesample@example.com
(555) 432-1000,
, , 100 Montgomery St. 10th Floor
:
Summary

Organized and dedicated Executive Assistant with exceptional customer service. Offering attention to detail and strong decision making skills to manage multiple tasks with minimal supervision. Hardworking team player and a self-motivated work ethic to perform effectively with 19 years experience in the Gaming industry.

Skills
  • Guest services
  • Inventory control procedures
  • Merchandising expertise
  • Loss prevention
  • Cash register operations
  • Product promotions
Education and Training
Hopi High School Keams Canyon, AZ Expected in 05/1999 High School Diploma : - GPA :
Arizona State University Tempe, AZ Expected in : - GPA :
Northern Arizona University Keams Canyon, AZ Expected in : General Studies - GPA :
Experience
GILA RIVER GAMING ENTERPRISES INC - Corporate Executive, Administrative Assistant
City, STATE, 11/2013 - Current
  • Provide support to the Interim Oversight & Planning Committee and Executive Team
  • Maintain incoming and outgoing correspondence, screen calls, manage Supervisor's calendars, schedule meetings and appointments
  • Coordinated travel & training arrangements by booking airfare, hotel and ground transportation
  • Managed and executed improvement of record filing system for highly confidential organization of documents
  • Provide reports, statistical and financial data to Gila River Indian Community, Government & Management, Council Representatives, Tribal Gaming Commission, Auditors and AZ Department of Gaming
  • Prepare motions and oversee resolutions to be completed and finalized for approval from Office of General Counsel and Interim Committee regarding GRGE projects and processes
  • Work with Corporate Director of Purchasing to ensure completeness of vendor licensing process regarding approvals
  • Compile information on contracts regarding value, contract timeframe and reason for contract to be presented to Interim Oversight & Planning Committee
  • Supported meetings by organizing spaces and documenting discussions, distributing meeting materials and logging minutes for Corporate records and efficiency
  • Prepare correspondence to communicate accurate information to Tribal Gaming Commission
  • Maintain Jackpot logs for Casino Finance Management and auditors for accuracy and compliance
  • Correspondence and submittals with Chase and Garda for deliveries and shipments regarding all properties
  • Track shortages/overages, variances and counterfeit bills and follow up with accurate reports and documentation to be provided directly to Chase Bank in a timely manner
  • Assist in project management, work closely with auditing and follow up for any corrective actions
  • Assisted Management team with requisitions for annual maintenance, software, hardware, and travel
  • Maintain logs for Vendors, orders and work directly with Buyers to ensure deadlines are met for projects
  • Secure sensitive data and assist in all areas of Corporate Executive and Corporate Finance and Information Technology while maintaining a high level of confidentiality
GILA RIVER GAMING ENTERPRISES INC - Human Resources, Sr. Personnel Representative
City, STATE, 08/2012 - 11/2013
  • Provided statistical data and reports to management, Tribal Gaming, Auditors and Executive team
  • Conduct quality control checks daily on personnel data entered into the ADP EV4 system
  • Maintain files and self-auditing of documents to ensure all records are complete
  • Direct communication with multiple businesses to maintain efficiency such as providing information in regards to employment verifications, wage garnishments and subpoenas to be sent in a timely manner
  • Correspond with gaming internal audit and management to ensure compliance and follow up with corrective actions
  • Supervise and build rapport with Personnel Reps to maintain customer service, efficiency, consistency and accuracy of data input
  • Processed terminations, resignations, onboarding & new hires, transfers, location and shift changes according to GRGE Policy and Standard Operating Procedures
  • Adhere to strict deadlines and provide weekly information to Payroll, Benefits and Tribal Gaming in a timely manner
  • Oversee employee incentive program
  • Tracked and budgeted all purchases with HR Secretary
  • Worked with vendors to order supplies and maintain inventory
  • Efficient communication with Tribal Gaming, GRIC Tribal Courts, GRIC Community, AZ Dept Of Economic Security and vendors to complete requests
  • Streamlined HR efficiencies, coordinated and assisted in new hire orientations, job fairs, recruitment and provided onboarding and training for multiple new hires
  • Knowledge and continuous research regarding HR Laws
  • Secure sensitive data and assist in all areas of Human Resources while maintaining a high level of confidentiality
GILA RIVER GAMING ENTERPRISES INC - Human Resources, Data Entry Technician, Personnel/Staffing Representative
City, STATE, 04/2005 - 08/2012
  • Responsible for file maintenance and accurate data to be entered into the HRIS system
  • Daily processing of Personnel Status Changes in regards to wage and compensation
  • Assisted the Sr
  • Personnel Rep in providing information regarding monthly reports and statistical data to Management and Executives
  • Provided confidential information to Tribal Gaming and Auditors upon requests in a timely manner
  • Processed terminations, resignations, new hires, transfers, location and shift changes according to GRGE Policy and SOP’s
  • Provided all necessary information pertaining to recognition programs to internal departments
  • Complete information on employment verifications and wage garnishments in a timely manner
  • Communicated with Tribal Gaming, GRIC Tribal Courts, GRIC Community, AZ Dep of Economic Security and vendors to complete requests
  • Consult with Hiring Manager to determine recruitment needs
  • Assisting in interviewing and hiring
  • Screening of all applicants to determine qualifications
  • Posting of all job announcements internal, external, websites and preparing and attending job fairs
  • Secure sensitive data and maintain a high level of confidentiality

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Resume Overview

School Attended

  • Hopi High School
  • Arizona State University
  • Northern Arizona University

Job Titles Held:

  • Corporate Executive, Administrative Assistant
  • Human Resources, Sr. Personnel Representative
  • Human Resources, Data Entry Technician, Personnel/Staffing Representative

Degrees

  • High School Diploma
  • Some College (No Degree)
  • Some College (No Degree)

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