Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
Professional Summary

Seasoned Accounting Manager specializing in implementing successful accounting systems for public and private entities. Accomplished in driving business efficiency and compliance initiatives. Focused Accounting professional offering 25+ years of progressive experience maintaining financial records and reviewing account activity. Proven track record of developing accurate spreadsheets and delivering timely financial statements. Accomplished in taking on tasks within strict deadlines while prioritizing urgent needs.

Also found to be a hard-working Human Resources leader highly efficient in time-critical situations with strong grasp of employment laws, compliance issues and retirement plans. Skillfully prioritize and manages all aspects of payroll processing and benefits administration. Successfully introduces process improvements and staff-development initiatives to drive corporate goal attainment.

  • Financial Report Writing
  • GAAP and over-site compliance
  • Bank, GL & Account Reconciliation - en masse
  • Financial Analysis
  • Cost, Project, & Grant Accounting
  • Human Resource Management
  • Strategic Planning, process improvement and change management
  • Excellent multi-tasking ability, organizational and communication skills
  • Payroll and Benefits Administration

Software and Platform Experience

  • Quickbooks (desktop and Online), AccPac, Platinum, TOPS, BlackBaud, JDEdwards, Peachtree, EProjects,Lotus,Magic, MAS90
  • Advanced Excel Certification, Microsoft Products, DOS based Programs, Google Suite, Slack, COFRS, Access
  • APS payroll & HRIS, Paycorp, Paycom, Paychex, ADP, QB payroll

*Experience with several Federal and VA related systems as well as other various industry specific software's - adept to technology and a quick learn

Work History
Controller and (interim)HR Manager, 06/2019 - 02/2020
State Of Idaho Bellevue, ID,

(100% remote), hired to fill Controller position and transition all accounting functionality from external agent, to internal process, utilizing QuickBooks, industry specific POS system, Google Suite, Slack, Dropbox as well as internally produced systems and industry web portals.

Due to Director of People Operations sudden leave one day prior to my start, It was also requested I fill this role until replacement could be hired- which was 6 months.

Accounting tasks

  • Internalized accounting functions including Setup of GL and account transitioning
  • Management of AR, AP, GL, journal entries, month end processing, bank and credit card imports and reconciliation. and year end financials
  • Aggregated and analyzed data related to administrative costs to prepare overhead budgets for divisions and corporate-level management
  • Analysis of historical financial data indicating deficiencies
  • Communicated corporate objectives across all divisions through regular correspondence and scheduled status updates
  • Implementation of proper revenue recognition and accrual processes as outlined by GAAP
  • Formally recommended with guidance on creating project account system reporting for divisions
  • Formulated report and steps to convert PTO to accruals based processing
  • Assisted owner with creating proper growth processes of $22 million start-up in it's 9th and largest growing year
  • Created report on multiple documented recommendations to implement in future for auditory and GAAP compliance

As HR Manager I have.

  • Implemented more manageable and well documented hiring processes as well as compliant digital personnel filing system
  • Case analysis on 401k plan noting reasons and methodology for moving of funds
  • Took steps to bring state and local tax compliance
  • Increased their 401K enrollment three-fold
  • Implemented multiple processes and documents to bring company up to compliance
  • Implemented state-centric policies and trainings such as newly required CT Harassment trainings
  • Addressed with managers processes and guidelines in hiring and interview steps and boundaries
  • Initiated many new "engagement" items to keep 100% remote task-force involved and included
  • Created effective and compliant handbook applicable to multi-state remote workforce, effectively decreasing 70% of unnecessary employee inquiries, freeing HR & management time
  • Completed bi-weekly payroll for 40 employees and up to 50 contractors
HR & Accounting Manager, 11/2014 - 04/2019
Denver Research Institute City, STATE,
  • Managed A/P, A/R, Payroll, credit card reconciliations and grant audit and closing
  • Brought HR and Payroll "In House", creating all manuals and process for both employees and their VA employed supervisors
  • Fronted complete overhaul and implementation of regulatory guidelines and processes to become state and federal compliant
  • Full payroll and benefits administration for 55-75 employees
  • Full control and creation of all aspects of HR
  • Created internal on-boarding processes, benefits packages, recruitment and other guides for both investigators and employees
  • Spearheaded switch and implementation of payroll/HRIS software and processing partnership
  • Full move of Benefits providers and HRIS/Payroll Software transition
  • Digitization of personnel files and HR Records along with document SOP's
  • Created unified job descriptions and pay scale across studies for investigator guidance in filling research staff positions
  • Performed investigations and created processes to avoid further incidents related to issues such as harassment
  • Developed HR and Payroll processes to maintain Grant or Study allocations
  • Significantly reduced audit findings from regulatory oversight Board (The Non-Profit Program Office of the VA or NPPO) from 37down to 1 for triennial audit
  • Assist Finance Director in all ways - including grant submissions and guidance as needed, financial auditory preparations, purchasing for Researchers with balancing and allocations, and bringing financial audit findings from 7 down to zero
Office Manager/Bookkeeper, 08/2010 - 06/2014
Cox Professional Landscape Services, LLC City, STATE,
  • Single point of contact for this company (of up to 100 employees and $2.5 million in sales) for customers, vendors and employees.
  • Full Charge bookkeeper including month end, general ledger entries, balancing, financial reporting, inventory, job costing and profit and margin analysis.
  • Created and implemented work order processes to ensure fluency from service order through billing.
  • Entered payables, maintaining inventory and job costing.
  • Realigned GL accounts to follow GAAP standards.
  • Full HR responsibilities - Hiring, forms, packets, entry and verification of tax and I-9 forms, file new hires with state, develop and standardize filing system for employees and records maintenance.
  • Customer service and support.
  • Create, edit, distribute, verify, log and maintain contracts for both commercial and residential customers,.
  • All levels of business insurance and their nuances (i.e Workers compensation, liability, vehicle, business, etc.).
  • Maintained fixed asset list and GL entries to GAAP standards.
  • Full Payroll processing for up to 100 employees.
  • Tracked financial progress by creating quarterly and yearly balance sheets.
  • Introduced new and efficient accounting, financial and operational systems.
  • Generated invoices upon receipt of billing information and tracked collection progress.
Associate of Science: Business, accounting, Expected in 1999
Community College of Aurora - Aurora, CO
  • Majored in Business with an Accounting Emphasis
  • Society of Human Resource Management
  • Advanced Excel Certification
  • Payroll Law Certification

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School Attended

  • Community College of Aurora

Job Titles Held:

  • Controller and (interim)HR Manager
  • HR & Accounting Manager
  • Office Manager/Bookkeeper


  • Associate of Science

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