Jessica Claire
Montgomery Street, San Francisco, CA 94105
Home: (555) 432-1000 - Cell: - - -

Highly organized and detail-oriented accountant with an exceptional track record of accurately handling financial reporting in deadline-oriented environments. Skilled in all aspects of recording transactions, posting debits and credits, reconciling accounts (including intercompany) and ensuring accuracy and completeness of data, complying with GAAP. Expertise in developing and delivering monthly, quarterly, and annual financial statements for management within tight deadlines. Strong Cash Management and Analysis capabilities with the ability to interpret and plan for future needs of company. Proven ability to identify and implement improvements to streamline processes and increase efficiency and productivity. Excellent computer skills, proficient with the Microsoft Office Suite (Advanced Knowledge), QuickBooks, MAS 90 & 200, Timberline and able to learn proprietary systems/applications quickly and easily. Experience with software selection and implementation.

02/2016 to Current
Controller Asu Foundation Phoenix, AZ,
  • Responsible for all performing all aspects of accounting, including a/p, a/r, account reconciliations, cash management, month-end close and financial statement preparation.
  • Process all state and federal payroll tax filings and state business taxes.
  • Handle all HR duties,oversee all benefit administration and act as administrator for the 401k plan.
  • Acting Export Compliance Officer, ensuring that all international shipments and sales are screened and reported on correctly.
  • Build and maintanin relationships with our bankers, insurance agents, outside CPA firm, and other consultants.
  • Review all process and procedures and implement changes when needed.

Key Achievements:

  • Establish new processes to aid the company in achieve efficiency.  This includes moving from hand-written checks to printed checks, implementing a time click system for more accurate collection of employee time, and redesigning the chart of accounts so that the company was GAAP compliant.  
  • Providing a means for accruate financial statements, including up-to-date A/P and A/R balances, proper income and expense recognition, and a simple inventory tracking system for the raw goods and the finished goods. 
06/2015 to 02/2016
Accounting Manager 3D Systems San Diego, CA,
  • Maintain financial records for 15+ companies(including property management, charitable foundation, manufacturing & sales and family accounts) and performed all accounting responsibilites including day-to-day a/p and a/r, monthly close cycle and financial statement preparation, account reconciliations.
  • Oversaw all HR duties, including completion of biweekly payroll for several companies and oversight of all benefit plans and IRA.
  • Involved in budgeting and financial analysis.
  • Assisted in the creation and implementation of new processes and procedures for a new entity that was acquired.
  • Researched new accounting and ERP systems to add to the efficiency of the company.

Key Achievements:

  • Streamlined the day-to-day responsibilities to ensure timely processing in all areas and provide more accurate reporting to the CFO and Executive Team.
06/2011 to 08/2014
Controller Asu Foundation Scottsdale, AZ,
  • Maintain financial records for company including coordination and completion of month-end closing and WIP calculation, cash flow management, monthly, quarterly and year-end taxes.
  • Responsible for all Human Resources duties 
  • Maintain relationships with bank, accounting firm, insurance brokers, lending facilities, vendors and contractors.
  • Coordinate reporting between accounting and all other departments
  • Maintain budgetary data on a project level for forecasts and annual budgets.
  • Oversee all contract administration and billings, ensuring timely and accurate processing and analysis of project costs and budget comparisons.

Key Achievements:

  • Managed cash flow on a daily basis, allowing the company to make sound spending decisions in a time of difficulty when they were truly working on a "cash basis" and had no working capital or available credit.
  • Played a key role in the negotiation and pay-off of old debts and establish a working line of credit.
  • Establish processes and policies that brought consistency to the company and allowed for more timely and accurate reporting.
02/2010 to 05/2011
Corporate Controller Agendia Indiana, PA,
  • Maintain all financial records for 20+ companies and oversaw all day-to-day accounting functions.
  • Supervise staff of 5; ensure that deadlines are met and time is used efficiently.
  • Acting HR manager with duties the include oversight of all benefit plans and 401k, handle employee complaints and challenges, establish performance review process, and oversee payroll processing.
  • Responsible for compilation of  quarterly and annual taxes and year-end audit.
  • Involved in budgeting/ financial analysis of current and future work/profits.
  • Responsible for report creation to track current profitability by department

Key Achievements:

  • Rebuild a team relationship amongst the employees and re-establish trust and unity within the company.
  • Establish policies, procedures, and duties to ensure the productivity of the staff and the accuracy of reporting.
  •  Compiled and published employee manual, job descriptions, and job procedure manuals.
  • Created reporting standards and deadlines, allowing executive team to identify problem areas in their divisions and implement solutions to increase profitability, secure future work and determine strengths and weaknesses.
11/2009 to 02/2010
GL Accountant Firstservice Residential Biltmore Lake, NC,
  • Maintain financial records for 2 commercial properties; each with 200+ tenants including general ledger, account reconciliation, cash posting and month-end close.
  • Involved in accounts receivable and collections and responsible for maintaining occupancy numbers and leasing statistics for future periods.
  • Complete Ad hoc projects as needed.
06/2008 to 09/2009
Senior Accountant Communityamerica Credit Union Pleasant Valley, MO,
  • Maintained financial records for 10+ companies including general ledger, account/bank reconciliation, cash posting and positive pay, trial balance review, month-end close and financial statement preparation and publication.
  • Monitored inter-company accounting to ensure balance and accuracy on all company's books.
  • Prepared for and participated in annual external audit.
  • Prepared daily cash report used by Controller, CFO and Owners to aid in decision-making with relation to cashflow and management.

Key Achievements:

  • Streamlined month-end close process, allowing for statements to be published to Executive staff members and Owners more timely and more accurately.
01/2008 to 06/2008
Full Charge Bookkeeper/Office Manager Universal Health Services Riverside, CA,
  • Maintained all financial records for 3 separate companies, including A/R, A/P, payroll, general ledger, and fixed assets.
  • Prepared construction billings to ensure timely payments and managed office staff of three.
07/2006 to 01/2008
Controller / Senior Accountant Edge-Star Partners LLC City, STATE,
  • As, Senior Accountant, assured timely processing and payment of all accounts payable, updated disbursement procedures, processed payroll and assisted with month-end close process.
  • Quickly promoted to Controller: supervised staff, maintained general ledger and related accounting information, prepare for and worked with auditors and tax preparers, prepared financial statements (month-end, quarterly and annual) and other reports for loan compliance, reviewed all accounts payable and banking entries for accuracy, performed variance analysis for budget to actual each month, continued oversight of all HR duties.
  • Completed ad hoc projects as assigned by CFO or other Executive officers.

Key Achievements:

  • Oversaw implementation of Timberline software, assuring smooth transition. Created chart of accounts, completed initial set up all modules, supervised consultant brought in to assist with project, reconciled information to financials from prior software and guaranteed complete exactness.
Education and Training
Expected in 2002
Bachelor's Degree: Accounting
Washington State University - Vancouver, Washington

account reconciliation, accounting, accounts payable, accounts receivable, A/P, trial balance, balance, bank reconciliation, banking, billings, budgeting, budgets, budget, cash flow, cash management, consultant, contract administration, Controller, credit, decision-making, ERP, estimating, Senior Management, financials, financial, financial analysis, financial statement preparation, financial statements, fixed assets, forecasting, general ledger, hiring, Human Resources, HR, insurance, job costing, office, month-end closing, payroll, payroll processing, policies, processes, project management, Property Management, purchasing, reporting,Supervision, Timberline, variance analysis, year-end

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