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Contract/Program Administrator Resume Example

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CONTRACT/PROGRAM ADMINISTRATOR
Executive Summary

My management experience in purchasing, contracts, sourcing, customer service, and account receivable extends over 20 years as I have progressed from smaller-scale companies to my most recent position as Contract/Program Administrator. I have proven ability to ensure that a company enjoys a competitive edge when compared to their competitors by securing the best quality, price and terms from suppliers. Always delivering results against strategic objectives, while working within the organizations core values and beliefs.

Core Qualifications

Professionalism

Category management

Change management

Project management

Cross-functional team management

Relationship management

Results focused



Negotiation skills

Analytical skills

Computer-savvy

Aptitude for technology

Complex problem solving

Inventory control

Financial acumen


Professional Experience
Contract/Program Administrator
January 2012 to August 2014Columbia Sussex Corporation - Crestview Hills, KY
  • Developed a new business division and integrate it into the organization.
  • Work directly for the Sr.VP of Development .
  • Managed a team of three professionals.
  • Managed overall operations of accounts receivables for loans and maintenance fees monthly loans currently with a principle balance $17M yearly maintenance dues currently valued at $2.5M annually.
  • Developed processes to maintain the lowest accounts receivables as possible on both loans and maintenance fees.
  • Approved all contract for compliance to policy and procedures for accuracy in database system.
  • Created commission structures and ensured compliance with database reporting.
  • Trained employees in all system updates.
  • Developed ad hoc reports as needed to solve issue.
  • Initiated working relationships with various departments within the organization.
  • Liaison between the developer and the sales office in the Caribbean.
  • Approve all invoices.
  • Assessed and validated each sale.
  • Approved monthly P&L prior to publishing.
Adjunct Instructor
January 2005 to August 2013Ivy Tech Community College - Lawrenceburg, IN
  • Taught Intro to Micro Computer course.
  • This course covers all of the Microsoft Office software applications.
  • Taught Intro to Business course.
  • This course covers all aspects of business.
  • Fill in when they need a substitute for any of their business courses.
Sales Tax Accountant
July 2009 to December 2011Columbia Sussex Corporation - Crestview Hills, KY
  • Moved from the Purchasing Department into the Tax Department to fill a vacant position in the Sales & Use Tax group.
  • Responsibility for the Sales & Use taxes for 20 businesses which encompassed 11 states, including Grand Cayman Island.
  • Achieved a positive working relationship with every department within the organization.
  • Consulted directly with the states and local municipalities on all sales tax and occupancy tax issues.
  • Conducted research to ensure we were in compliance with all Sales & Use Tax requirements.
  • Collaborated with the States and Counties scheduled audits.
  • Completed quarterly and year-end reconciliations of accrued sales tax accounts.
Purchasing Manager
June 2006 to July 2009Columbia Sussex Corporation - Crestview Hills, KY
  • Controlled the purchase and supply of all procured items & services.
  • Negotiated price and terms of products with suppliers.
  • Managed, developed & improved the purchasing team.
  • Established terms, pricing, quality requirements, delivery, and contracts. Adhering to all company policies with particular regard to accounting procedures.
  • Reviewied all contracts/agreements to achieve ‘best price/best quality' purchasing.
  • Prepared & processed requisitions, purchase orders & invoices for purchases.
  • Proved sourcing input to colleagues to aid business planning & development.
  • Recommended & advised senior management on all purchasing issues.
  • Maintained records of supplier contracts, agreements, goods ordered received.
  • Worked closely with vendors to build strong relationships.
  • Worked on development of new products or replacement products.
  • Sourced product from within United States and outside of United States.
  • Worked directly with project engineers, designers, and manufacturers on new builds and renovations of hotels.
  • Purchased furniture, fixtures, and equipment along with supplies and amenities for all hotels.
Owner
January 2005 to June 2006Creative Interior Design & Décor LLC - Guilford, IN
  • Launched my own business called Creative Interior Design & Décor, LLC.
  • Achieved qualification as a Women Owned business in the State of Indiana.
  • Proved the following services: consulting, design, project management, project estimating, and furniture sourcing.
  • Sold furnishing, custom draperies, blinds, artwork, and accessories to commercial and residential clients.
  • Developed my own marketing for both commercial and residential clients.
  • Oversaw all aspects of the administration of the business.
Group Asset Merchandising Manager
January 2000 to October 2005Cort Furniture Rental - Cincinnati, OH
  • Developed and selected quality product that would allow maximum return on the company's assets.
  • Developed manufacturer quality specifications.
  • Negotiated with manufacturers on product development, production scheduling, product cost, and delivery.
  • Conducted periodic factory visits to ensure product quality specifications where being met.
  • Attended both Residential and Commercial furniture trade shows to evaluate new products being introduced.
  • Consulted with specific cites to help them manage their inventories by analyzing stock levels.
  • Collaborated with warehouse managers to develop an inventory reduction plans for their warehouse.
  • Collaborated with the Cort Visual Brand Manager to develop a layout for the set up of new showrooms.
  • Spearheaded the reorganization of older showrooms by following CAD drawings and coordinating activities with all personnel involved.
  • Managed a staff of three that maintained supply and flow of inventory to the stores by placing purchase orders and maintaining blanket purchase orders based on projections.
  • Implemented a process of phasing in and phasing out product lines by determining expected rental life of product, maximum inventory levels required, and implementing exit strategies for each product.
  • Trained District Sales Managers to provide product knowledge and competitive information for use in developing residential and commercial collateral.
  • Initiated the training of product features and benefits to Sales staff by manufacture representatives.
  • Coordinate large regional training sessions with multiple manufacturers.
Buyer / Contract Administrator
January 1994 to January 2000Fluor Daniel Fernald - Cincinnati, OH
  • Project Lead responsible for forecasts, coordination, organization purchases, and contract administration for a government facility.
  • Initiated and placed purchase orders for projects using Computerized Material Management System (CMMS)
  • Expedited orders and determined root causes for material shortage or overage and implemented corrective action plans.
  • Developed and maintained a partnership with relative departments: Accounting, Finance, Quality Assurance, Engineering, and Logistics
  • Initiated Request for Proposals and completed the process from the contract award to closeout.
  • Purchase Card Program Manager
  • Rolled out a Purchase Card Program with 215 cardholders.
  • Headed a team with the implementation and training of a new software program that increased the visibility of the Purchase Card Program across the site.
  • Developed the site-wide formal lesson plan for the Purchase Card Program.
  • Trained over 100 new cardholders on utilization of the Purchase Card along with the software training to track transactions and reconciliation.
  • Increased the usage of the purchase cards across the site by 165%, which resulted in a cost savings of over $2 million during the year of 1996.
Education
M.B.A : Organizational Leadership, 1 2000Findlay University - Findlay, OHOrganizational Leadership
B.A : Business Management, 1 1997The Union Institute - Cincinnati, OHBusiness Management
A.A.S : CIS/Microcomputer Specialty, 1 1994Indiana State Technical College - Lawrenceburg, INCIS/Microcomputer Specialty
A.A.S : Hotel/Restaurant Management, 1 1981Vincennes University - Vincennes, INHotel/Restaurant Management
Skills

Accounting, Accounts Receivables, Administration Buying, Cash Management, Consulting, Contract Administration, Product Development, Estimating, Finance, Interior Design, Inventory Control, Logistics, Managing, Marketing Strategies, Merchandising, Access, Microsoft Office software, Microsoft Windows, Negotiating, Project Lead, Project management, Proposals, Purchasing, Quality Assurance, Software Training, System Administrator

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Resume Overview

Companies Worked For:

  • Columbia Sussex Corporation
  • Ivy Tech Community College
  • Creative Interior Design & Décor LLC
  • Cort Furniture Rental
  • Fluor Daniel Fernald

School Attended

  • Findlay University
  • The Union Institute
  • Indiana State Technical College
  • Vincennes University

Job Titles Held:

  • Contract/Program Administrator
  • Adjunct Instructor
  • Sales Tax Accountant
  • Purchasing Manager
  • Owner
  • Group Asset Merchandising Manager
  • Buyer / Contract Administrator

Degrees

  • M.B.A : Organizational Leadership , 1 2000
    B.A : Business Management , 1 1997
    A.A.S : CIS/Microcomputer Specialty , 1 1994
    A.A.S : Hotel/Restaurant Management , 1 1981

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