contract executive assistant remote resume example with 6+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
  • :
Professional Summary

Administrative and HR professional with experience in supporting executives, employee hiring and onboarding and HR records. Reliable and organized team member with the ability to communicate effectively and handle office changes. Skilled at building and maintaining relationships and representing shared company values. Experienced in working on a team remotely through use of various online communication tools.

  • MS Office Proficiency
  • Concur
  • Google Suite
  • Zoom
  • Skype
  • Recruitment, interviewing and Onboarding
  • Staff education and training
  • Employee timesheet processing
  • Document Oversight and Records management
  • Policy and procedure modification
  • Multi-line phone proficiency
  • Executive Administrative support
  • Travel planning and Expense reporting
  • Scheduling and calendar management
  • Meeting minutes
Work History
Contract Executive Assistant - Remote, 10/2019 - 07/2020
Raleigh-Durham Airport Authority Raleigh, NC,
  • Provide executive level support to owner/CEO
  • Improved staffing during busy periods by creating employee schedules and monitoring call-outs.
  • Recruited and screened qualified potential employees.
  • Performed various administrative functions, including filing paperwork, delivering mail, sorting mail and office organization.
  • Coordinate and manage multiple calendars (accept, decline and schedule meetings)
  • Manage and complete expense reports
  • Assisted with on-boarding process of 4 new hires in 6 months.
  • Maintained excellent attendance record, consistently arriving to work on time.
  • Developed team communications and information for weekly staff meetings.
  • Handled phone calls to address client inquiries and concerns.
  • Delivered friendly assistance with new hires throughout interviewing and hiring process.
Nuance Communications City, STATE,
  • Assist Program Manager in all administrative functions and processes
  • Strategically facilitate development of project plans and manage them from inception
  • Help define project scope, goals and deliverables
  • Define tasks and required resources
  • Track deliverables
  • Monitor and report on project progress
  • Prepare, organize and distribute all necessary project materials
  • Organize and implement formulated policies and procedures
  • Attend all project meetings and take notes
  • Communicate pertinent information between management and staff
  • Collaborate on project presentations
  • Analyze project data and produce weekly progress reports
  • Foster positive and productive client relationships
  • Facilitate meetings with managers, process owners and vendors to determine SOP requests and questions
  • Update existing SOPs and rebranded with new company Logo
SR. ADMINISTRATIVE ASSISTANT - Universal Creative, 02/2017 - 06/2018
NBC Universal City, STATE,
  • Manage all administrative functions and processes for Sr. Director of Engineering Dr. Paula Stenzler
  • Manage and process HR forms, generate new hire onboarding documentation and coordinate onboarding activities
  • Assign training or actions to team members
  • Facilitate and conduct employment interviews
  • Liaison between technical team and LMS System owner, to ensure all mandatory trainings were met and documented
  • Coordinate trainings with managers and process owners
  • Liaison between the technical team and the IT department in coordination of requests and setup of equipment
  • Maintain schedule, create meetings, conferences and necessary arrangements for senior management and technical team
  • Oversaw daily office operations of staff
  • Organize and host weekly/monthly team building events
  • Arrange travel and develop expense reports for entire team
  • Develop and manage purchase orders
  • Coordinate, analyze, compile, update and maintain department correspondence and/or reports.
  • Liaise with senior management to disseminate critical data/information to engineering teams and technical departments through improving team-wide communications and reducing staff meetings
Business Manager, 03/2011 - 12/2014
Space And Defense Engineering Services Company City, STATE,
  • Supported Chief Operating Officer with daily operational functions
  • Source potential candidates
  • Provide weekly status reports of business operations
  • Coordinate and Conduct employment interviews
  • Prepare and present offer letters
  • Analyze departmental documents for appropriate distribution and filing
  • Maintain HR records and manage personnel staff
  • Provide HR orientation to new hires
  • Manage implementation of company-wide intranet in an effort to improve communication across all departments
  • Executive contact for Government client in relations to accounting reports
  • Coordinated and Hosted LT Governor of Florida, Jennifer Carroll, and Florida Senator Thad Altman during onsite visit
Bachelor of Arts: Political Science, Expected in 05/2008
University of Central Florida - Orlando, FL,
Status -

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Resume Overview

School Attended

  • University of Central Florida

Job Titles Held:

  • Contract Executive Assistant - Remote
  • Business Manager


  • Bachelor of Arts

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