Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • Home: (555) 432-1000
  • Cell:
Professional Summary
Detail-oriented administrative professional with superb people-skills and public relations experience. Business-savvy with excellent decision-making skills.
  • Articulate and well-spoken
  • Meticulous attention to detail
  • Strong problem solver
  • Microsoft Office proficiency
  • Customer service-oriented
  • Invoice processing
Work History
Contract Coordinator, 03/2014 to Current
Sax Arts & CraftsSan Antonio, TX,
  • Review, research and create contract material requests via Lotus Notes database; create equipment records both manually or via batch load from requests submitted by client site managers or administrators using company standardized process; manage client contracts by processing equipment adds, deletions and changes; process client contract quote requests and contract creation; complete contract invoicing in accordance with customer purchase order values and guidelines; process monthly invoicing for services out scope of contract, relocation services and laboratory information services also in accordance with receipt of purchase order value, contract guidelines and departmental standards; knowledge of SAP and Lotus Notes database; Basic to use of Microsoft EXCEL including table creation, VLOOK-UP and pivot tables; written communication to both internal and external clients via Microsoft Outlook and Skype.
Business Administrator, 04/2006 to 01/2014
Nasa JplPasadena, CA,
  • Coordinated and maintained activities calendar for 18 social programs; assisted with creating and maintaining a $500K annual budget for income and expense accounts; cash handling by verifying weekly contributions and processing bank deposit; monthly bank account reconciliation via QuickBooks; facilities management (coordinated building repairs, oversaw custodial duties, coordinated grounds keeping); accounts payable and accounts receivable via QuickBooks; payroll processing; monthly and quarterly tax filing and reporting; Office duties included knowledge of QuickBooks, Microsoft Suite (Word, Excel, PowerPoint); Handled and maintained confidential employee records, confidential phone calls; Typing (80-90wpm), copying, reception and filing; Oversaw 2 direct reports.
Clerical Assistant, 09/2002 to 04/2006
Saalex SolutionsEureka, CA,
  • Answered large volume of incoming phone calls and person to person contact from parents, City of Bridgeport and Board of education officials, as well as, in-school personnel; Published letters, memos and reports; Performed various clerical duties as it pertained to student reporting (attendance, suspensions, testing), fax and filing; Monitor visitors to local high school and complete paperwork for student early dismissals; Assisted teachers and administration with school safety issues and notified school safety personnel as needed; Performed other duties as required by administration.
Account Representative, 2001 to 05/2002
Air Products And ChemicalsFort Wayne, IN,
  • Oversaw complete order process from initial data entry of purchase order to ensuring accurate detail on each order including logos, colors, product selection; Ensured art quality guidelines were met for reproduction of logos; Verified correct warehouse fulfillment; Consistently maintained up to date communication and follow up with clients and outside sales vendors regarding order status, corrections and cancellations; Managed order requests for product samples.
College Courses: , Expected in
Cheyney State University Housatonic Community College American Banking Institute - Cheyney Bridgeport, PA CT
  • Coursework in Business Administration, Communications and Accounting

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Resume Overview

School Attended

  • Cheyney State University Housatonic Community College American Banking Institute

Job Titles Held:

  • Contract Coordinator
  • Business Administrator
  • Clerical Assistant
  • Account Representative


  • College Courses

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