contract coordinator resume example with 20+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • Home: (555) 432-1000
  • Cell:
  • :

Reliable and loyal professional with over 25 years of experience in various roles seeking secure employment to maximize my skills, knowledge and experience to gain a position that will lead to a long lasting relationship.

  • Contract analysis and amendments
  • Verbal and written communication
  • Ability to anticipate potential issues
  • Meticulous attention to detail
  • Grammar and spelling
  • Organization and efficiency
  • Multitasking and prioritization, deadline oriented
  • Well-trained in Microsoft Excel, Microsoft Word, Outlook, Google Docs, Dropbox, DocuSign
  • Detailed meeting minutes
  • PC proficient
  • Types 85 WPM
  • 10-key proficiency
  • Scheduling and calendar management
  • Report development
  • Conflict mediation
  • Professional and mature
Contract Coordinator, 03/2013 to Current
Sax Arts & CraftsTampa, FL,
  • Reviewed and processed over 300 new build real estate contracts per year, examining for accuracy, confirming pricing, gathering signatures, distributing to necessary parties as well as filing and saving electronically.
  • Reviewed and processed incoming contracts on built spec homes, examining for accuracy, preparing counteroffers if necessary, gathering signatures, distributing to necessary parties as well as filing and saving electronically.
  • Initial setup and creation of company homeowner Dropbox folders and all sub-folders and maintenance of the same.
  • Tracked and documented all required builder forms and financial deposits.
  • Maintained and updated Sales Report, Lot Inventory Report, Earnest Money Log, Contract to Dig Report, Dig to Close Report, Required Forms Log and Pending Work Log.
  • Gathered and provided weekly updates in preparation for once weekly Production Meeting, reporting on status of build jobs to ensure seamless completion of stages utilizing the Contract to Dig and Dig to Close reports.
  • Reviewed and processed contract change requests and any other addenda, distributing to departments as necessary and storing electronically.
  • Worked with upper management to optimize processes to increase productivity and efficiency including participating on the Lean Building Committee.
  • Participated in model home supervision including coordination of internet and alarm system and initial supply orders.
Legal Assistant, 04/2009 to 03/2013
Apex Staffing, Inc.Benton, AR,
  • Drafted legal pleadings, documents and letters, often transcribing from dictation and filed pleadings and other documents with court to meet deadlines.
  • Prepared new case files, client cards and fee agreements.
  • Managed office scheduling including client appointments and scheduling required dates with court personnel, working closely with clients and outside attorneys and sending notices accordingly.
  • Trial prep to include coordination with witnesses and organization of evidence.
  • General office duties including opening and closing case files, A/P and A/R, tax prep and payroll.
Real Estate Assistant / Office Manager, 08/2002 to 02/2009
Terra Venture Real EstateCity, STATE,
  • Coordinated and tracked all real estate transactions, ensuring contract deadlines were met, assisting clients, agents and working closely with outside affiliates as needed.
  • Preparation of purchase agreements, disclosures and other contractual documents, organizing and maintaining documents, files and records.
  • Managed the office MLS account by coordinating and updating office listings through each stage.
  • Oversight of entire office including A/P and A/R, payroll, commissions, quarterly tax prep, filing and tax deposits, and all supplies, inventory and equipment maintenance.
  • Hiring and oversight of licensed assistants, training on best practices and protocols to maintain optimal productivity.
  • Other support to broker and agents as needed such as scheduling listing and buyer appointments, placing lockboxes on homes, answering multi-line telephones, filing and general office duties.
Lead Deputy Court Clerk, 03/1995 to 06/2002
Second Judicial District CourtCity, STATE,
  • Cross-trained to provide support to any department needing assistance, working directly with department heads to present and expedite solutions as needed.
  • Worked directly with judges, supporting daily courtroom operations including document preparation, managing and preparing court calendar of cases, recording and entering minute entries in court, tracking exhibits admitted during hearings and updated documentation, reviewing and proofreading judge's decisions.
  • Reviewed and processed legal documents for adherence to court procedures.
  • Worked with general public, explaining court processes and procedures and collecting fees and fines.
  • Tracked cases and managed electronic and physical records, creating new case files, entering filings, hearings, trials and judgments and closing cases when complete.
Education and Training
Diploma: , Expected in 01/1989 to Layton High School - Layton, UT
General Studies: , Expected in 01/1993 to Weber State University - Ogden, UT
Additional Information
  • Awards, Three (3) "Employee Recognition Awards" - Second Judicial District Court

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Resume Overview

School Attended

  • Layton High School
  • Weber State University

Job Titles Held:

  • Contract Coordinator
  • Legal Assistant
  • Real Estate Assistant / Office Manager
  • Lead Deputy Court Clerk


  • Diploma
  • General Studies

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