contract administrator resume example with 9+ years of experience
Jessica
Claire
resumesample@example.com
(555) 432-1000,
, , 100 Montgomery St. 10th Floor
:
Professional Summary
Pragmatic Contract Administrator with extensive data analysis and contract negotiation talents. Organized professional with more than 23 years of experience preparing cost comparisons, service level agreements and non-disclosure agreements. Dedicated professional with history of meeting company goals utilizing consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand.
Skills
Ability to maintain working relationships with internal and external customers.
Project Management Milestones updated in SharePoint Software.
Ability to deliver project within target completion date and within or under appropriated budget.
Contract performance monitoring
Change orders
Contract reviews and edits
Strategic Planning
Workflow Management
Policy and Procedure modification
Proposal preparation
Proficient in Microsoft 2010, Excel, Power Point, PeopleSoft, Office 365, Oracle, ERP/SAP, NAMIS, SharePoint, Smart Fusion, BST, NetSuite, Deltek/Costpoint (ERP), NSPIRES, NASA NSSC, SAM, Grants.gov, GovCon, Deltek-Costpoint (ERP), NetsuiteCRM.
Education
Strayer UniversityWashington, DCExpected in 06/2013 ā āBBA:Administration, Federal Acquisitions/
Contract Management/Project Management - GPA:
Universal Public Purchasing Certification Council Kentucky, Expected in 05/2014 ā āCPPB #13075:Procurement, Acquisitions, Contract Administration - GPA:
Work History
Jacobs Engineering Group Inc. - Contract Administrator Chattanooga, TN, 10/2020 - Current
Monitored all incoming contracts and service agreements for correct pricing and information.
Coordinated changes to agreement which might occur during contract lifetime.
Reviewed quotes from contractors to obtain best pricing and service for organization.
Oversaw invoicing to government entities to meet FAR regulations.
Created solicitation packages and conducted thorough research for Florida Department of Environmental Protection (FDEP), NextEra Energy, Florida Power and Light (FPL), Dominion Energy, Duke Energy, Georgia-Pacific, Michigan DRMB/ISID Contract, Mitsubishi Hitachi Power Systems and various governmental entities, including but not limited to Florida, Michigan, New York, North Carolina, South Carolina, Ohio .
Oversaw contracts for over 5 service lines using both manual and automated strategies.
Client sectors including but not limited to, Federal Department of Agriculture, Governmental Regulatory, Health & Safety, Manufacturing & Industry, Mining, Nongovernmental or Nonprofit organizations, Oil & Gas, Power, Renewable Energy Services, Education, Transportation and Water & Wastewater Utilities.
Researched laws and regulations potentially impacting company policies and procedures.
Assessed risks inherent in contract changes and potential impacts.
Prepared compliance reports and disseminated to upper management.
Created policies and procedures meeting regulatory guidelines and compliance standards.
Oversaw full contract administration processes for over $10,000,000 in yearly service and material purchases.
Administered and Managed GSA Schedule
Presbyterian Medical Services - Administrator III Carlsbad, NM, 08/2019 - 10/2020
Jacobs Technology/ Logistics Building, Administers and Manages contracts up to $25,250,000.00.
Works independently to ensure contracts adhere to required federal, state, local laws.
Life-cycle contract administration from pre contract, negotiations, post contract administration and management.
Meet and advises program and project managers in areas of contracting standards, specification language, terms and conditions, risk mitigation, timelines.
Oversees Project entire lifecycle from inception through to project closeout.
Contributes to development contract and project timelines for contract-related milestones.
Communicates project status to stakeholders identifying potential contractual, project risks and resolutions.
Ensures contract and project controls are in place throughout lifecycle of contact and project on individually assigned tasks.
Writes and reviews RFP (Request for Proposal), RFQ (Request for Qualifications) and RFI (Request for Information), RFB (Request for Bid), Teaming Agreements, NDA, ISID (Indefinite Supply and Indefinite Delivery).
Reviews technical specifications for basic (independently) to moderately complex (with support) contract projects and validates output to ensure business requirements have been met.
Creates all pre- and post- documentation associated with contract administration and projects.
Ensures that project files are archived appropriately.
Contributes to building strong relationships among teams and team members to ensure cooperation on project.
Writes and issues letters to enter into negotiations.
Understand nature of operational delivery of key projects to better assist project team during operational execution.
Provide guidance and oversight working with client representatives to resolve operational and contractual issues that may arise during performance of contract, with focus on mitigating client and company risk while meeting clientās needs.
Review and negotiate non-disclosure agreements, teaming agreements, and subcontract agreements.
Proactively assesses critical contract obligations and contract provisions, to include gaps and risks.
Advises on contract revisions to better meet needs of Client and needs of company.
Handle multiple priority tasks and proposals effectively.
Verify all contracts are in accordance and comply with, but not limited to, local, state, federal laws, FAR, DFAR, FAR 42.2, #45CFR Part 75; #2CFR 200; CFAR Title 13 Part 125, NASA FAR supplement, TINA-truth in negotiations act.
Experienced with GSA, GovCon, HUBZON, SBA, FedBizOpps.
Delegates responsibility to project team members.
Responsible for budgets, closeouts for contracts and projects.
Establishes expectations of contract and verifies documentation received to date such as, but not, limited to, forms for vetting, surety bonds, insurance, forms for badges, onsite government access and all safety requirements.
Execution and improving efficiency and effectiveness.
Negotiated contract term, payment structure, such as but not limited to firm fixed price contracts (FFP), cost plus fixed fee, time and materials (T & M), unit pricing and ISID.
Executes amendments and change orders to contracts.
Creates all post-implementation documentation associated with contracts and projects and ensures that contract and project files are archived appropriately.
Readily resolves contract disputes and/or procurement conflicts, while mitigation of risk is determined, assessed, and resolved.
Evaluation and participates in writing Standard Operating Procedures.
Davis Bacon prevailing wage required for contractors and subcontractors on federally funded projects.
Comply with Sarbanes Oxley (SOX) accounting requirements and reporting.
HUBZONE: SMALL Business (SB), Small Disadvantaged Business (SDB), Minority Owned Business, Women Owned Business (WOSB) requirements are achieved.
Analyze long-range planning of programs and objectives.
Analyzed contract clauses, stipulations, obligations, and risk assessment.
Maintained my security clearance.
Town Of Mount Pleasant - Contract Administrator/Purchasing Agent II City, STATE, 02/2008 - 03/2015
Procured from micro purchases to $14,000,000 Capital Improvement and Grant Projects.
Responsible for all Procurement for assigned projects, while ensuring compliance with Federal, State, local laws, statutes, ordinances.
Achieve fair transparent competition with all assigned procurement projects.
Partnered with other government entities by utilizing Cooperative Purchasing Agreements.
Partnered with locally owned businesses, women owned businesses, minority owned businesses and small disadvantaged businesses.
Administered Grant funded Federal, state, county wide projects in accordance with FAR: Federal Grant #45CFR Part 75; #2CFR 200.
Prepared, developed, and wrote solicitation packages.
Procurement Methodology.
Facilitated/ Conducted Pre-Bid conferences.
Facilitated/Conducted Bid Openings.
Evaluated analyzed Bid package submittals.
Prepared Bid Tabulations.
Prepares Bid award information for Bids & Purchases Committee for approval.
Prepared and coordinated documentation for the Bids & Purchases Committee relating to Protests.
Contract Administration
Administered Contracts for new construction, repairs improvements made to existing town buildings, historical preservation.
Researched and Prepared Scope of Work (SOW) and Specifications for solicitations, such as IFB (Informal Bids), RFP (Request for Proposal), RFQ (Request for Qualifications) and RFI (Request for Information).
Prepares all contract documentation.
Ensures compliance with terms & conditions set forth within contract documentation.
Requests and Reviews Sureties including, performance, payment and bid bonds for compliance with terms and conditions set forth within solicitation package.
Conducted and coordinated all project meetings on site and all milestones walk thru.
Negotiates for "best and final offer" from suppliers, general contractor, or engineers/architects.
Coordinates with contractor, supplier/vendor right delivery time, delivered to right place, right contracted price, right quantity for right product for all deliverables.
Prepare and execute contract change orders and adjusts project budget accordingly.
Maintains budgetary requirements and budget administration for assigned projects.
Reviewed and approved requisitions into purchase orders in accordance with procurement ordinance and departmental purchasing thresholds.
Submittal of accounts payable for all assigned projects.
Conducted final walk thru for capital projects.
Reviewed all close out binders for capital projects, included but not limited to, operational/maintenance information, reviewed included as built drawings, applicable warranties.
Principles of Project Management applied valued.
Responsible for managing, developing, and maintaining strategic alliances with General Contractors, architects, engineers, suppliers.
Work very well with multi-faceted team members.
Ability to delegate project tasks to team members.
Lead and coordinated all Pre-Construction work meetings with contractors, engineers/architects.
Managed all budgets and change orders for capital projects.
Coordinated and lead all assigned capital project meeting with Town essential staff, contractors, engineers/architects.
Wrote and prepared project meeting minutes.
Project schedules/forecasts.
Risk Mitigation.
Evaluation of expenditures, costs.
Knowledge of local codes, ordinances, county, state for building, historical preservation.
Coordinated all project necessary signage, SCDOT requirements, Town permits.
Worked closely with contractors, engineers/architects for any/all drawing changes.
Ability to read and interpret blue prints and architectural drawings.
Met project completion dates or projects came in ahead of scheduled target date and within budget requirements.
Responsible for all cost estimates for all projects.
Review and adjust schedule of values with general contractor.
Assessed liquidated damages for non-performance and/or noncompliance.
Accomplishments
(4) Module Flight-Systems contracts.
Perseverance- Systems contracts.
Mars Ingenuity Helicopter-Systems contracts.
Artemis I & II-Systems contracts.
International Space Station (ISS)-Systems upgrade(s) contracts.
Pickett Bridge Recreational Area Kayak Launch (National Parks & Recreation Federal/County Grant).
Town of Mount Pleasant Employee of the Month October 2011-Shem Creek Project Phase(s) I and II.
Special Mention for the 2012 for the Fire Police Training Facility - Fire Training Building (Federation of Fire Fighters Grant).
Special Mention for 2013 work with NOAA (National Oceanic and Atmospheric Administration) / Army Corp.
Of Engineers.
Shem Creek Dredging Project (NOAA Federal Grant).
NRPA (National Recreation and Park Association Grant) 2014-Improvements to Palmetto Island County Park.
Special Mention for the 2014 Fire/Rescue Boat (Federal FEMA Grant).
Affiliations
Alpha Sigma Lambda 2013 - Lifetime member
Alpha Chi National Honor Society 2012 ā Lifetime member
Golden Key International Honor Society 2012 ā Lifetime member
The National Society of Collegiate Scholars since 2010 - Lifetime member
Project Short List
Dragon/Crew Module Demo I Flight-Systems contracts
Dragon Crew I
Additional Information
AWARDS/HONOR SOCIETY AFFILIATION:
, NASA ACE Award ā June 2020 Program: Crew Module
Recertification of CPPB - May 5, 2024
Strayer University Magna Cum Laude 2013 undergraduate degree
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