Contract Administrator Administrative Assistant Resume Example

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Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • Home: (555) 432-1000
  • Cell:
Professional Summary

Contract administration professional skilled in office engineering, contract administration, Able to support project managers by providing technical engineering and contract information. Strong computer proficiency combined with excellent communication and interpersonal skills. Take-charge professional delivering executive support and team leadership to business operations. Dependable and detail-oriented with ability to manage multiple tasks and priorities. Broad experience includes office management, accounting, accounts receivable, invoicing, dispatching, database management, vendor negotiations and contract management. Recognized for exemplary customer service and team collaboration.

  • Verbal and written communication
  • Relationships and rapport
  • Contract negotiation
  • Project support
  • Vendor invoicing
  • Data auditing
  • Travel arrangements
  • Calendar coordination
  • Meticulous attention to detail
  • Inventory control
  • Office supply management
  • Risk management and monitoring
Work History
Contract Administrator/Administrative Assistant, 02/2017 to 11/2019
WeatherfordOdessa, TX,
  • Researched laws and regulations potentially impacting company policies and procedures.
  • Prepared compliance reports and disseminated to upper management.
  • Coordinated changes to agreement which might occur during contract lifetime.
  • Coordinated and attended meetings as company's main contact to review contractual obligations.
  • Monitored all incoming contracts and service agreements for correct pricing and information.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Provided logistical support for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
  • Coordinated bookkeeping activities in QuickBooks and Lawson, including invoicing and accounts payable.
  • Organized weekly staff meetings and logged minutes for corporate records.
  • Handled client correspondence and tracked records to foster office efficiency.
  • Maintained staff directory and company policy handbook for human resources department.
  • Created PowerPoint presentations for business development purposes.
  • Maintained complex digital filing system for financial information.
  • Inspected contract work operations to check compliance with plans and specifications.
  • Oversaw subcontract administration and managed contract close outs.
  • Reviewed contract compliance for veterans prostethics, medical equipment for Veterans administration and close out contracts.
  • Consolidated diverse medical records.
  • Maintained 100% compliance with all hospital and government regulations.
  • Determined and implemented techniques to improve medical records retrieval process for close outs. Considered subject matter expert within prosthetic department.
Quality Assurance/Data Entry Specialist, 11/2015 to 02/2017
Wright Patterson Air Force BaseCity, STATE,
  • Maintained records by creating monthly reports, closing terminated records and performing chart audits.
  • Executed data verification to ensure expedient error detection.
  • Identified and corrected data entry errors to prevent duplication across systems.
  • Input client information into spreadsheets and company database to provide leaders with quick access to essential client data.
  • Updated departmental standard operating procedures and database to accurately reflect current practices.
  • Compiled, sorted and verified alpha and numeric digital data against source documents.
  • Organized billing and invoice data, prepared accounts receivable and generated revenue reports to provide controllers with vital financial information.
  • Reviewed database entries to verify regulatory compliance.
  • Verified and logged deadlines in response to daily inquiries and requests.
  • Communicated with coworkers regarding deadlines and project milestones.
  • Processed and redacted confidential medical form information with care and precision.
Customer Service Representative/Dispatcher, 06/2008 to 06/2009
TRU-Blue Incorporate/Labor ReadyCity, STATE,
  • Evaluated customer account information to assess current issues and determine potential solutions.
  • Greeted customers to facilitate services, determine service needs and accurately input orders into electronic systems.
  • Maintained calm, friendly demeanor with upset customers to de-escalate stressful situations.
  • Informed customers about billing procedures, processed payments and provided payment option setup assistance.
  • Set up and activated customer accounts to alleviate burden on branch manager.
  • Documented conversations with customers to track requests, problems and solutions.
  • Managed full-cycle recruiting, including sourcing, interviewing, offering jobs, and negotiating contracts.
  • Created marketing materials to attract new candidates.
  • Supported hiring manager by reviewing applications and resumes and identifying reputable job candidates.
  • Executed strong negotiation skills to be able to see both sides and work to reach agreements that satisfy both parties.
  • Facilitated new hire on-boarding program by scheduling training initiatives, resolving issues and processing paperwork.
  • Maximized HR efficiencies and maintained compliance with operational functions by performing background investigations, employment interviews, requisition posting, budgeting, statistical reporting, confidential document control and protocol development.
BBA: Business Administration and Management, Expected in 2016
Park University - Kansas City, MO
Associate of Applied Science: Communications, Expected in 2012
Sinclair Community College - Dayton, OH

Obtained TSCI Top Secret Security Clearance 06/2013

Association for Project Management (APM)

Government Finance Officers Association Certificate

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Resume Strength

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Resume Overview

School Attended
  • Park University
  • Sinclair Community College
Job Titles Held:
  • Contract Administrator/Administrative Assistant
  • Quality Assurance/Data Entry Specialist
  • Customer Service Representative/Dispatcher
  • BBA
  • Associate of Applied Science